1. Word Create a basic TOC

2. Course contents Overview: table of contents basics Lesson 1: About tables of contents Lesson 2: Format your table of contents Lesson 3: More ways to mark your table of contents entries

3. Create a basic TOC A table of contents, or TOC, gives readers a brief outline of the topics discussed in your document and helps them find their way around it. Overview: TOC basics Word has several ways to help you design and format a basic TOC so that it looks the way you want and conveys just the right level of detail.

4. Create a basic TOC Course goals Use built-in heading styles, custom styles, or document outline levels to create a TOC. Format the TOC to make it look the way you want.

5. Lesson 1 About tables of contents

6. Create a basic TOC About tables of contents A table of contents is a reader’s map. It provides an overview of what’s in the document and helps readers find a particular section quickly. Tables of contents are found in many books and documents. A TOC can be a simple list of chapter titles or links, or it can include several outline and heading levels along with corresponding page numbers.

7. Create a basic TOC How it works Mark text to create a TOC. 1.Mark the text in your document that you want to appear in the TOC, such as a chapter title or section heading. 2.Collect that marked text together in one place. There are two steps to creating a TOC in Word: You can mark text as you write.

8. Create a basic TOC Mark your text You can mark the text you want to include in your TOC in the following ways: Apply heading styles. Create a document outline. Create custom styles. Mark text to create a TOC.

9. Create a basic TOC Mark your text Ease of use and speed make Word's built-in heading styles the easiest way to mark your text. Simply format your text with one of the nine predefined heading levels and create the TOC. Word has nine built-in heading styles.

10. Create a basic TOC Create your TOC Once text is marked, it's time to collect it all together in the TOC. This is where Word does the work for you. The Index and Tables dialog box

11. Create a basic TOC Create your TOC First place the insertion point where you want the TOC to appear, usually at the beginning of the document. Then: 1.On the Insert menu, point to Reference, and then click Index and Tables. 2.Click the Table of Contents tab. If you want a TOC in the default style, click OK. The Index and Tables dialog box

12. Create a basic TOC Update your TOC Once you've built your TOC, you'll want to maintain it as the document changes. To update the TOC, select it and then press F9. Or click the Update TOC button on the Outlining toolbar. Update the whole TOC or just page numbers.

13. Create a basic TOC Update your TOC Update the whole TOC or just page numbers. When you update the TOC, you’ll be asked if you want to update the entire TOC, including all the text entries, or just the page numbers.

14. Create a basic TOC Update your TOC Update the whole TOC or just page numbers. Choose the page numbers option only if you’ve been adding body text but no new headings. If you’ve added a new heading or changed any text included in the TOC, choose the Update entire table option.

15. Create a basic TOC Suggestions for practice 1.Add heading styles to exercise 1. 2.Update a TOC.

16. Create a basic TOC Test 1, question 1 Which of these is the correct way to create a TOC? (Pick one answer.) 1.In the body of the document, mark the text you want in the TOC, and then use Word to collect that text together into a TOC. 2.Create a blank TOC and then copy and paste items into it. 3.Type out a separate document for the TOC.

17. Create a basic TOC Test 1, question 1: Answer In the body of the document, mark the text you want in the TOC, and then use Word to collect that text together into a TOC. This is the easiest and quickest way to create a TOC.

18. Create a basic TOC Test 1, question 2 You can mark text for a TOC using which of the following? (Pick one answer.) 1.Heading styles. 2.Custom styles. 3.Outline levels. 4.All of the above.

19. Create a basic TOC Test 1, question 2: Answer All of the above. You can mark text for TOC inclusion using heading styles, custom styles, and outline levels.

20. Create a basic TOC Test 1, question 3 The text is marked in your document, but before you open the Index and Tables dialog box to create your TOC, you should: (Pick one answer.) 1.Create a new table for the TOC. 2.Add page numbers. 3.Place the insertion point where you want the TOC. 4.Add a blank page.

21. Create a basic TOC Test 1, question 3: Answer Place the insertion point where you want the TOC. Always move the insertion point first, otherwise you’ll end up with the TOC in the wrong location.

22. Lesson 2 Format your TOC

23. Create a basic TOC Format your TOC After you create a table of contents, you can format the entire thing to make the entries clearer, more attractive, and easier to read. Word has several built-in TOC formats. Choose a format that’s suitable for your table of contents.

24. Create a basic TOC Anatomy of a TOC Here are the elements you can work with: You can alter various elements of a TOC. 1.Font details such as size, type, and color. 2.The presence and position of page numbers. 3.The type of tab leader (dots, dashes, or straight line). 4.The number of levels.

25. Create a basic TOC Anatomy of a TOC You can alter various elements of a TOC. It’s wise not to alter each individual line “by hand,” because when you update the TOC you’ll lose any direct formatting you’ve applied. Instead, you can change the whole table by applying a built-in TOC format. The format will affect the whole TOC.

26. Create a basic TOC TOC formats You can change the appearance of your TOC as you create it or after it’s built: 1.Choose from the built-in formats in the Formats box. 2.Show or hide page numbers. Use the Index and Tables dialog box to change TOC formatting.

27. Create a basic TOC TOC formats You can change the appearance of your TOC as you create it or after it’s built: 3.Align page numbers. 4.Choose a tab leader. 5.Choose the number of levels required. Use the Index and Tables dialog box to change TOC formatting.

28. Create a basic TOC Print versus screen Although TOC entries are links, making them appear as hyperlinks (as shown in the picture) can be easier for your readers, especially if the document will be read on- screen. For on-screen viewing, use hyperlinks rather than page numbers. Sometimes you'll create a document for printing, and other times it'll be read on the computer screen.

29. Create a basic TOC Print versus screen For on-screen viewing, use hyperlinks rather than page numbers. To make the change, switch to Web Layout view by clicking Web Layout on the View menu.

30. Create a basic TOC Suggestions for practice 1.Use a built-in format on exercise 2. 2.Format tab leaders and page numbers. 3.Apply TOC levels. 4.Explore Web Layout view.

31. Create a basic TOC Test 2, question 1 You want to change the format of your TOC; where do you go? (Pick one answer.) 1.Right-click the TOC and click Format. 2.The Formats box in the Index and Tables dialog box. 3.Click the Options button in the Index and Tables dialog box.

32. Create a basic TOC Test 2, question 1: Answer The Formats box in the Index and Tables dialog box.

33. Create a basic TOC Test 2, question 2 You want to display your TOC with hyperlinks in Web Layout, but you also want to print it. What do you have to do? (Pick one answer.) 1.Nothing. This is the default setting for TOCs in Word. 2.Create a Web frame for the TOC. 3.Print the document with page numbers, and then alter the TOC to hyperlinks.

34. Create a basic TOC Test 2, question 2: Answer Nothing. This is the default setting for TOCs in Word. Your TOC will print with page numbers even if you’re using a different view on-screen.

35. Create a basic TOC Test 2, question 3 A tab leader is: (Pick one answer.) 1.The row of characters between a TOC entry and the page number. 2.The space the insertion point moves when you press the TAB key. 3.The name of a tab in a dialog box.

36. Create a basic TOC Test 2, question 3: Answer The row of characters between a TOC entry and the page number. The tab leader can be dots, dashes, or a straight line. Alternatively, you can choose not to have one at all.

37. Lesson 3 More ways to mark your TOC entries

38. Create a basic TOC More ways to mark entries Three ways to mark text for a table of contents There's more than one way to mark text for a TOC. As you saw in earlier practices, using built-in heading styles in your document is a quick and easy way of building a TOC. But you can also create your own custom styles.

39. Create a basic TOC More ways to mark entries And, if you’re fond of outlining, you can create a document outline and use the different outline levels as entries for your TOC. Three ways to mark text for a table of contents

40. Create a basic TOC Document outline Drafting a document? Sketching out ideas? Moving text around? Document in outline view Create a document outline. It’s a great way to organize ideas and plan content.

41. Create a basic TOC Document outline Document in outline view A document outline also: Enables you to create your table of contents without any extra effort. Proves helpful when you want text marked for the TOC to have no formatting.

42. Create a basic TOC Document outline Document in outline view You can also exclude any text marked with document outline levels from inclusion in the TOC: 1.On the Insert menu, point to Reference, click Index and Tables, and then click the Table of Contents tab. 2.Click Options to open the Table of Contents Options dialog box. 3.Clear the Outline levels check box.

43. Create a basic TOC Custom styles If you don't like the appearance of Word's built-in heading styles, use a custom style. The Styles and Formatting task pane That way, you can choose exactly how you want all the headings in your document —and the TOC— to look. The Styles and Formatting task pane is the place to start.

44. Create a basic TOC Mix and match You’ve seen how to create a TOC by using outline levels, heading styles, or custom styles individually. The Table of Contents Options dialog box You can also mix and match and use heading styles with outline levels or with custom styles. You can't use outline levels and custom styles in the same TOC, however.

45. Create a basic TOC Mix and match 1.Select the Styles check box to include built-in or custom styles. 2.Select the Outline levels check box to include outline levels. 3.If you use custom styles, match up the style you want with a TOC level. The Table of Contents Options dialog box To ensure your TOC includes the correct entries, select the appropriate options in the Table of Contents Options dialog box.

46. Create a basic TOC Mix and match The Table of Contents Options dialog box As shown in the picture, outline levels and styles are both selected by default. However, you don’t have to use both outline levels and heading styles, just use the one you want.

47. Create a basic TOC Suggestions for practice 1.Create a TOC with outline levels for exercise 3. 2.Create a TOC using custom styles.

48. Create a basic TOC Test 3, question 1 Which method of creating TOCs is easy to work with when you’re drafting out a document? (Pick one answer.) 1.Heading styles. 2.Outline levels. 3.Custom styles. 4.All of the above.

49. Create a basic TOC Test 3, question 1: Answer Outline levels. Outline levels are a great tool to work with when drafting.

50. Create a basic TOC Test 3, question 2 You can change the assigned TOC levels in a TOC created using just outline levels. (Pick one answer.) 1.True 2.False

51. Create a basic TOC Test 3, question 2: Answer False. You can change the assigned TOC levels when you’re using heading styles, either built-in or custom.

52. Create a basic TOC Test 3, question 3 Which method of creating TOCs is based on built-in Word styles? (Pick one answer.) 1.Heading styles. 2.Outline levels. 3.Custom styles. 4.All of the above.

53. Create a basic TOC Test 3, question 3: Answer Heading styles. Heading styles are built in with Word.

54. Create a basic TOC Quick Reference Card For a summary of the tasks covered in this course, view the Quick Reference Card. Quick Reference Card

55. USING THIS TEMPLATE See the notes pane or view the full notes page (View menu) for detailed help on this template.