1. Mongolia 2016 (plus actions from initial briefs)

2. This is the logo we’re using for the time being, but it would be fantastic if one of you could produce an even better design! No more than 4 colours to be used… to keep the cost within reason… based on where we’re going and/or what the adventure is about. The final design will be used on an item of team clothing as well as all the expedition branding The sooner we can design and select a design the sooner we can order clothing and create a team image! NEW LOGO

3. Actions Recorded Information Communication System Parents seemed to prefer e-mail – Done for most parents What else (other than Facebook) is required? – Information library – Dropbox set up- info on web site Transport to training – comms to help share the load – minibus organised for Patterdale Health /Insurance/Visas Vaccinations What guidance do we have? – see link for current HNS advice – http://www.fitfortravel.nhs.uk/destinations/asia-(east)/mongolia.aspx http://www.fitfortravel.nhs.uk/destinations/asia-(east)/mongolia.aspx Map of where we’re going to inform GPs – see slide 14 What disclosure is required to insurer (Unity)? - current issues on medical forms Visas – what is required for China? – must apply individually not as group, but can be submitted altogether – Phil to sort May now need these for Mongolia too!

4. Actions Recorded Fund Raising – see slides 28-29-30 Gift Aid Forms required – Done & posted on Info site Can we set up a “Just Giving” page? Meeting in October – to get the ball rolling Equipment – see slides 21 -24 Covered at November training weekend – Kit list version 1 issued Guidance on right boots required Deals with Cotswold / Lyon / RAB etc Training Splash & Dash -completed Patterdale - completed Snow and Ice training -

5. Mongolia 2016 Leadership Team Joe Ashworth Stuart Dean Phil Haworth Sue Haworth Andy Heggie Julie Paton Email: thejourney2016@westlancsscouts.org.uk

6. Mongolia 2016 Joe Ashworth DESCOM for Blackpool District former ACC Activities Mountain Leader Ski Instructor Greenland 2004 – Deputy Expedition Leader Greenland 2007 – Deputy Expedition Leader

7. Mongolia 2016 Stuart Dean BCU Level 4 Sea Kayak Coach & Level 3 Inland Coach Mountain Leader County Water Activities Adviser Member of SplAShU – water activities support team Greenland 2007 Expedition Kayaking & Trekking Leader Greenland 2012 Joint Expedition Leader Red Rose 2010 & 2014 Head of Activities Sweden 2015

8. Mongolia 2016 Sue Haworth ADC Beaver Scouts Chorley District Member of SplAShU – water activities support team Waddecar Service Crew County Leader Training Team Sweden 2013 Red Rose 2014 Head of Entertainment

9. Mongolia 2016 Phil Haworth BCU Level 3 Sea Kayak & Inland Coach Bowlander Competition (Scouts) organiser since 1999 Member of SplAShU – water activities support team Waddecar Service Crew Ardennes Adventure 2006-10 Greenland 2007 Deputy Expedition Leader Greenland 2012 Joint Expedition Leader Sweden 2013 Red Rose 2014 Head of Kayaking

10. Mongolian 2016 Andrew Heggie RYA Dinghy sailing instructor. Member of West Lancs Scouts water activities team for 25 years. I have done a vast amount of walking in the UK and Alps including several Via Ferrata routes in Switzerland and the Dolomites. I have been in Scouts for over 50 years and looking forward to my first international adventurous adventure!

11. Mongolia 2016 Julie Paton ACC Scout Network Waddecar Service Crew member Mountaineer & general gear freak! County supported Explorer Belt, Slovenia 2004 – Expedition Leader Himalayan Highlights, Nepal 2010 – Expedition Leader Canadian Rocky Traverse 2012 – Expedition Leader

12. Mongolia 2016 Mongolia contact – Chris Cartright of Go Wilderness Mongolia Ecotourism & Adventure Sport Leadership Programme at International School of Ulaanbaatar Mongolia Institute of Outdoor Learning (Founder & CEO) BCU Level 5 Coach World Challenge expedition leader for 11 years Successfully led 200+ expeditions on 6 continents Mongolian Canoe Federation – Coach & Team Manager BS8848 Organising and Managing Expeditions – West Lancs also subscribe to this standard! http://www.spanglefish.com/gowildernessmongolia/index.asp?pagei d=104840 http://www.spanglefish.com/gowildernessmongolia/index.asp?pagei d=104840

13. Leader Roles on Trip Team responsibilities Stuart CIP Risk assessments First Aid Insurance Liaise with MEG Produce final report Budget control Phil Co ordinate expedition plan with Chris Cartwright inc itinerary and payment Research and book flights Joe Training plan Training paperwork and organisation Kit lists Technology and gizmos Sue Media including final presentation Fundraising Social media Logo/Nekkies/clothing Andy Planning and organising China visit in accommodation and itinerary Research China visas Research Mongolia visas Julie Planning and organising the 'project' phase of expedition Equipment deals?

14. Mongolia 2016 - Itinerary Linear expedition with ‘Project’ in Ulaanbaatar and Trans Siberian railway to Beijing 1Dep UK22 nd July 2016 2Arr MongoliaTransferHostel 3UlaanbaatarAcclimatisationHostel 4Drive to HovsgolRoad journeyGer Camp 5Horse and Foot 1Tents 6Horse and Foot 2Horse trek with horseTents 7Horse and Foot 3support to a high camp, Tents 8Horse and Foot 4attempt Monkh Saridag Tents 9Horse and Foot 53,450M by foot, thenTents 10Horse and Foot 6horse trek out.Tents 11Rest/contingency dayGer Camp 12Canoe Journey 1Journey down the Egg GolTents 13Canoe Journey 2(river) by Expedition Canoe.Tents 14Canoe Journey 3Supported by vehicle Tents 15Canoe Journey 4Tents 16Canoe Journey 5Tents

15. Mongolia 2016 – Itinerary (cont) 17Rest/contingency dayGer Camp 18Return to UlaanbaatarRoad journeyHostel 19Project 1Scouting or CommunityTents 20Project 2based in Ulaanbaatar.Tents 21Project 3Hostel 22UlaanbaatarRest n' relaxationHostel 23Train to BeijingDepart amTrain 24Train to BeijingArrive amHostel 25BeijingSite seeingHostel 26BeijingHostel 27Depart Beijing 28Return UK18 th August 2016

16. Flight times – Turkish Airlines Date Dep AirportArr AirportDep TimeArr Time Fri 22 nd ManchesterIstanbul11:1517:20 July IstanbulUlaanbaatar19:0511:05 (+1 day) ----------------------------------------------------------- ThursBeijingIstanbul00:1005:20 23 rd AugIstanbulManchester08:0010:15 Flight duration:Manchester to Istanbul – 4 hrs 5 mins Istanbul to Ulaanbaatar – 11 hrs Beijing to Istanbul – 10 hrs 10 mins Luggage – hold = 30kg / hand = 8kg

17. Mongolia 2016 – Locations We are going here

18. Mongolia 2016 -weather Temperature (Ulan Batar) The month of August is characterized by rapidly falling daily high temperatures, with daily highs decreasing from 27°C to 22°C over the course of the month, exceeding 32°C or dropping below 16°Conly one day in ten. Daily High and Low Temperature in August The daily average low (blue) and high (red) temperature with percentile bands (inner band from 25th to 75th percentile, outer band from 10th to 90th percentile).

19. Mongolia 2016 –training aims Ensure that we are all prepared for the “Journey” Key theme we have the skills to looks after ourselves based on the needs of the trip Day to day living – tents & bivvy, cooking, kit, self reliance, first aid, culture Horses – awareness, basic training Monkh Saridag (3,450M) – Snow mountaineering skills (ice axe, crampons, ropes) Canoe skills - & living after a water based expedition Project planning Timeline – Training Dates 1.03-04/10/2015 – Splash & Dash, Coniston 2.21-22/11/2015 – Hill walking /resilience training! Shelters and kit. 3.22-24/01/2016 – Snow weekend (ice axe & crampons)venue TBC 4.05-06/03/2016 – Wild camp weekend (venue tbc) 5.09/04/2016 – MAC 3 teams of 5 to enter – date to be confirmed 6.07-08/05/2016 – Canoe journey Coniston or Ullswater. 7.June 2016 – 3 canoe skills evenings at Spade Mill, Longridge. 8.Horse awareness tbc

20. Mongolia 2016 –kit list Click the icon

21. Potential Kit Suppliers A

22. Potential Kit Suppliers B

23. Potential Kit Suppliers C

24. Potential Kit Supplier D SAVE UP TO 73% » SEALSKINZ ACCESSORIES Gloves & socks to keep you warm and dry.

25. Potential Kit Suppliers E Remember that you will get 15% discount at Cotswold Outdoor…just take your neckie in with you

26. Potential Kit Suppliers E Alpkit..an online supplier.. with a range of camping equipment available

27. Mongolia 2016 1. Sept 2015 – NOW! 2. Nov 2015 – at training weekend Timeline – Team meetings 3. Jan 2016 – at training weekend 4. April 2016? – kit checking? 5. July 2016? – parents meeting/departure organisation?

28. Mongolia 2016 Timeline – Payments 1. 05/09/2015 - Non refundable deposit of £250 2. Nov 2015 – Instalment 1 £500 3. Jan 2016 – Instalment 2 £500 4. Feb 2016 – Instalment 3 £500 5. Apr 2016 – Instalment 4 £600 6. May 2016 – Instalment 5 £500 Total to pay £2,850 per person, with any fundraising during the period credited against instalments due as appropriate. Payments preferably to be made by bank transfer to:- Account – West Lancs Scouts Sort Code: 16-28-33Account no: 10766668 Reference: Your name & Mongolia

29. Mongolia 2016 1. Dec 2015 – event to be organised 2. Jan 2016 - event to be organised Timeline – Fundraising Dates 3. Feb 2016 – event to be organised 4. Mar 2016 – event to be organised 5. Apr 2016 – event to be organised Coordinated by Sue, she has already written to various supermarkets asking to do bag packs. She welcomes help from anyone interested to form a small fundraising team. Plus you can also organise your own events in your Districts, on an individual basis or invite others to come along and help. Where events are run by a number of the team, the proceeds will be credited equally to all the participants. Any individual fundraising can be paid into the expedition account and credited to the person involved.

30. Fundraising 1 Bag pack at Tesco's Burscough - 5th December 9am to 6pm. 11 confirmed attendees. Toys R Us are getting back to me re: Elf service sometime over Christmas. Dates to be confirmed, keep checking Facebook. In the New. Year, still to be confirmed: Morrison's, Preston has promised 2 date for bag packs in new year Sainsbury's, Preston has suggested one date tbc PNE are looking into what could be feasible for us to on a match day, so hopefully that will come through in the new year.

31. Fundraising 2 Blackburn Rovers have suggested that maybe we could explore the possibility of having a bucket collection outside the ground at a future game. This is not something that you can arrange through us you would need to contact the Licensing Department at Blackburn Town Hall as this is something they manage. I am currently making contact. I am applying to: West Lancs Scouts Partnership at South Ribble The Shepherd Street Trust

32. Fundraising 3 Any grants you have already successfully applied for please send me a copy so I can use the same terminology.

33. Mongolia 2016 Medical Forms – all now handed in Passports – you need to get one asap - then Copies of Passport - need to be sent to the e mailing list asap ANY QUESTIONS???