1. Using Document Collaboration, Integration, and Charting Tools
Microsoft Word 2013
Chapter 8
Using Document Collaboration, Integration, and Charting Tools

2. Objectives Insert, edit, view, and delete comments Track changes
Review tracked changes
Compare documents
Combine documents
Link an Excel worksheet to a Word document
Break a link
Using Document Collaboration, Integration, and Charting Tools

3. Objectives Create a chart in Word Format a Word chart
View and scroll through side-by-side documents
Create a new document for a blog post
Insert a quick table
Publish a blog post
Using Document Collaboration, Integration, and Charting Tools

4. Project – Memo with Chart
Using Document Collaboration, Integration, and Charting Tools

5. Reviewing a Document
Word provides the capability for users to work with other users, or collaborate, on a document
For example, you can show edits made to a document so that others can review the edits
You also can merge edits from multiple users or compare two documents to determine the differences between them
Using Document Collaboration, Integration, and Charting Tools

6. Linking, Publishing, and Charting
From Word you can interact with other programs and incorporate the data and objects from those programs in a Word document
For example, you can link an Excel worksheet in a Word document, publish a blog post from Word, and use the charting features of Microsoft Office 2013 in Word
Using Document Collaboration, Integration, and Charting Tools

7. Memos
A memo is an informal document that businesses use to correspond with others
Memos often are internal in an organization, for example, to employees or coworkers
Using Document Collaboration, Integration, and Charting Tools

8. Inserting a Comment A comment is a note inserted in a document
Reviewers often use comments to communicate suggestions, tips, and other messages to the author of a document
Comments do not affect the text of the document
To reply to an existing comment, you select the comment and then follow the same steps that you would to insert a comment
Using Document Collaboration, Integration, and Charting Tools

9. Inserting a Comment
Using Document Collaboration, Integration, and Charting Tools

10. Tracked Changes
When you edit a document that has the track changes feature enabled, Word marks all text or graphics that you insert, delete, or modify and refers to the revisions as markups or revision marks
An author can identify the changes a reviewer has made by looking at the markups in a document
The author also has the ability to accept or reject any change that a reviewer has made to a document
Using Document Collaboration, Integration, and Charting Tools

11. Tracked Changes
When the track changes feature is enabled, Word marks all text inserts by underlining them and changing their color, and marks all deletions by striking through them and changing their color
Using Document Collaboration, Integration, and Charting Tools

12. Tracked Changes
If you point to a tracked change in the document window, you can display a ScreenTip that identifies the reviewer’s name and the type of change made by that reviewer
The vertical bar in the margin indicates a tracked change is on that line to the right of the bar
Using Document Collaboration, Integration, and Charting Tools

13. Using the Reviewing Pane
Word provides a Reviewing task pane that can be displayed either at the left edge (vertically) or the bottom (horizontally) of the screen
As an alternative to reading through tracked changes in the document window and comment balloons in the markup area, some users prefer to view tracked changes and comments in the Reviewing task pane
Using Document Collaboration, Integration, and Charting Tools

14. Using the Reviewing Pane
Using Document Collaboration, Integration, and Charting Tools

15. Disabling Tracked Changes
When you have finished tracking changes, you should disable, or turn off, the Track Changes feature so that Word stops marking your revisions
Using Document Collaboration, Integration, and Charting Tools

16. Displaying Tracked Changes for Review
If you wanted to see how a document would look if you accepted all the changes, without actually accepting them, click the “Display for Review” arrow and then click No Markup on the Display for Review menu
If you print this view of the document, it will print how the document will look if you accept all the changes
If you wanted to see how the document looked before any changes were made, click the “Display for Review” arrow and then click Original on the Display for Review menu
Using Document Collaboration, Integration, and Charting Tools

17. Document Inspector
If you wanted to ensure that all comments were removed from a document, you could use the document inspector
Using Document Collaboration, Integration, and Charting Tools

18. Marking a Document as Read-Only
If you do not want users to make further edits to a document you can mark a document as final
This makes the document a read-only file, which prevents any further edits
Using Document Collaboration, Integration, and Charting Tools

19. Comparing Documents
With Word, you can compare two documents to each other
Comparing documents allows you easily to identify any differences between two files because Word displays the differences between the documents as tracked changes for your review
By comparing files, you can verify that two separate files have the same or different content
If no tracked changes are found, then the two documents are identical
Using Document Collaboration, Integration, and Charting Tools

20. Comparing Documents
Using Document Collaboration, Integration, and Charting Tools

21. Combining Revisions from Multiple Authors
Often, multiple reviewers will send you their markups (tracked changes) for the same original document
Using Word, you can combine the tracked changes from multiple reviewers’ documents into a single document, two documents at a time, until all documents are combined
Combining documents allows you to review all markups from a single document, from which you can accept and reject changes and read comments
Each reviewer’s markups are shaded in a different color to help you visually differentiate among multiple reviewers’ markups
Using Document Collaboration, Integration, and Charting Tools

22. Combining Revisions from Multiple Authors
Using Document Collaboration, Integration, and Charting Tools

23. Finding Comments by a Single Reviewer
You can find a comment from a specific reviewer through the Go To dialog box
Using Document Collaboration, Integration, and Charting Tools

24. Copying and Pasting an Object
With Microsoft Office, you can copy part or all of a document created in one Office program to a document created in another Office program
The item being copied is called the object
For example, you could copy an Excel worksheet (the object)) that is located in an Excel workbook (the source file) to a Word document (the destination file)
Using Document Collaboration, Integration, and Charting Tools

25. Copying and Pasting an Object
When you copy an object and then paste it, the object becomes part of the destination document
You edit a pasted object using editing features of the destination program
Using Document Collaboration, Integration, and Charting Tools

26. Embedding and Object
When you embed an object, like a pasted object, it becomes part of the destination document
The difference between an embedded object and a pasted object is that you edit the contents of an embedded object using the editing features of the source program
The embedded object, however, contains static data; that is, any changes made to the object in the source program are not reflected in the destination document
Using Document Collaboration, Integration, and Charting Tools

27. Linking an Object
A linked object, by contrast, does not become a part of the destination document even though it appears to be a part of it
Rather, a connection is established between the source and destination documents so that when you open the destination document, the linked object appears as part of it
When you edit a linked object, the source program runs and opens the source document that contains the linked object
When you open a document that contains a linked object, Word attempts to locate the source file associated with the link
Using Document Collaboration, Integration, and Charting Tools

28. Linking an Object
You should be confident that a source file does not contain a virus or other potentially harmful program before you instruct Word to link the source file to the destination program
Using Document Collaboration, Integration, and Charting Tools

29. Breaking a Link
You can convert a linked or embedded object to a Word object by breaking the link
When you break a linked object, the linked object becomes a Word object
Using Document Collaboration, Integration, and Charting Tools

30. Excel Basics
The Excel window contains a rectangular grid that consists of columns and rows
A column letter above the grid identifies each column
A row number on the left side of the grid identifies each row
The intersection of each column and row is a cell
A cell is referred to by its unique address, which is the coordinates of the intersection of a column and row
To identify a cell, specify the column letter first, followed by the row number, ex. A1
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31. Viewing and Scrolling through Documents Side by Side
Word provides a way to display two documents side by side, each in a separate window
Be default, the two documents scroll synchronously, that is, together
If necessary, you can turn off synchronous scrolling so that you can scroll through each document individually
Using Document Collaboration, Integration, and Charting Tools

32. Viewing and Scrolling through Documents Side by Side
Using Document Collaboration, Integration, and Charting Tools

33. Creating a Blank Document for a Blog Post
A blog, short for weblog, is an informal website consisting of date- or time-stamped articles, or posts, in a diary or journal format, usually listed in reverse chronological order
Blogs reflect the interests, opinions, and personalities of the author, called the blogger, and sometimes of the website visitors as well
Using Document Collaboration, Integration, and Charting Tools

34. Creating a Blank Document for a Blog Post
Using Document Collaboration, Integration, and Charting Tools

35. Blog Posts
Blogs have become an important means of worldwide communications
Businesses create blogs to communicate with employees, customers, and vendors
Teachers create blogs to collaborate with other teachers and students, and home users create blogs to share aspects of their personal life with family, friends, and others
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36. Publishing a Blog Post
Before you can use Word to publish a blog post, you must register your blog account in Word
This step establishes a connection between Word and your blog account
The Publish button causes Word to display a brief message that it is contacting the blog provider and then displays a message on the screen that the post was placed on the blog Web site
Using Document Collaboration, Integration, and Charting Tools

37. Publishing a Blog Post
Using Document Collaboration, Integration, and Charting Tools

38. Displaying a Blog Webpage in a Browser Window
Using Document Collaboration, Integration, and Charting Tools