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Microsoft Word 2013 An Overview. Your Environment Quick Access Toolbar Customizable toolbar for one-click shortcuts Tabs Backstage View Tools located.

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Presentation on theme: "Microsoft Word 2013 An Overview. Your Environment Quick Access Toolbar Customizable toolbar for one-click shortcuts Tabs Backstage View Tools located."— Presentation transcript:

1 Microsoft Word 2013 An Overview

2 Your Environment Quick Access Toolbar Customizable toolbar for one-click shortcuts Tabs Backstage View Tools located outside the document viewing window

3 Quick Access Toolbar (QAT) The Quick Access Toolbar is a customizable toolbar that contains a set of commands that are independent of the tab that is currently displayed. You can move the Quick Access Toolbar from one of the two possible locations, and you can add buttons that represent commands to the Quick Access Toolbar. Click Customize Quick Access Toolbar. In the list, click Show Below the Ribbon or Show Above the Ribbon.

4 The Ribbon The Ribbon is designed to help you quickly find the commands that you need to complete a task. Commands are organized in logical groups, which are collected together under tabs. Each tab relates to a type of activity, such as writing or laying out a page. To reduce clutter, some tabs are shown only when needed. For example, the Picture Tools tab is shown only when a picture is selected.

5 Backstage View Click on the File tab to display the Backstage view The Ribbon contains the set of commands for working in a document, while the Microsoft Office Backstage view is the set of commands you use to do things to a document. When you click the File tab, you see many of the same basic commands that you saw when you clicked the Microsoft Office Button or on the File menu in earlier releases of Microsoft Office. You'll find Open, Save, and Print, as well as a new Backstage view tab called Share, which offers multiple options for sharing and sending documents. From backstage view you are given the option to select a new premade template or click blank document to start with a new document.

6 Backstage View

7 Built-In PDF Writer All Office 2013 programs include a built-in PDF writer to help you save documents in PDF format with a click. Accessible through the Export in the Backstage View

8 Text Area Vertical Scroll Bar Horizontal Scroll Bar This is the text area

9 Your Environment – The Ribbon The Ribbon consists of main default tabs and content specific tabs that are hidden until needed, such as pictures and tables. Main tabs include: – Home – Insert – Page Layout – References – Mailings – Review – View

10 Home Tab Contains most commonly used commands for word processing such as: Clipboard: Copy, cut and Paste options Fonts: Font type, color, size Paragraph: Bulleting, text alignment, line spacing Styles: Document text styles Editing: Find, replace, selection options

11 Paste Preview Paste preview is a feature that previews what the pasted items will affect the document. To preview the changes hover the mouse pointer over the Paste option Paste options are based on the items being copied. (Ex. Pictures will show different paste options than Text and Cells from Excel) Text only option Keep source formatting option

12 Insert Tab The Insert tab contains the tools necessary to insert images, symbols, charts and any other items that will improve the readability of the document. Pages: Create a cover page, new blank page in the document, or page break Table: Create a customizable table Illustrations: Insert pictures, clip art, shapes Apps: Microsoft applications from the Office Store Media: Online Video Links: Hyperlinks (shortcuts) to websites and other documents Comments: Write comments on the document. Useful for sharing and editing. Headers & Footers: Modify the document’s header and footer (Ex. add page numbers) Text: Insert a text box, word art, date & time Symbols: Symbols not available in your keyboard ( Math symbols, Greek letters

13 Design Tab The design tab gives you options on how to customize the way your document looks. Document Formatting: changes the page layout and allows you to change the look of the page (ie: color, effects, ect.) Page Background: Gives you the option to add a watermark, change the background color, and add borders

14 Page Layout Tab The Page Layout tab contains options to modify page appearance and formatting Page Setup: Setup your page margins, orientation, sizing and how it will look like when printed Paragraph: Change the indentation or spacing Arrange: Modify the position of text or objects, and position objects in front of or behind other objects. (Ex: Bring Forward was used in the Paste Preview page to place red squares on top of the screenshots)

15 References Tab The References Tab contains options to add references and sources to the document Table of Contents: Creating & modifying a table of contents Footnotes: footnotes and references for academic papers Citations & Bibliography: easily reference & manage cited works Captions: Add captions to objects Index: Create an Index of keywords Table of Authorities: List references in a legal document i.e. cases, statutes, etc.

16 Mailings Tab The Mailings Tab holds options for printing envelopes, labels, and performing mail merges Create: Envelope & Label printing options Start Mail Merge: import recipients from Outlook Write & Insert Fields: text that can be changed dynamically Preview Results: Preview your merged document Finish: Finalize your merged document

17 Review Tab The Review Tab contains options for reviewing and making changes to an existing document Proofing: Spellcheck the documents and look up definitions for unfamiliar words Language: Select the language options for proofing the spreadsheet Comments: Add or manage comments added to a spreadsheet to keep track of changes and important elements Tracking: Keep a record of the changes performed on the document Changes: Accept or deny the changes performed on the document while the Tracking option was active Compare: Compare two versions of a document side-by-side Protect: Disallow editing or enable selective editing rights for other users

18 View Tab The View Tab offers a selection of different views for the document Document Views: Options for how is the document displayed Show: Show or hide rules, gridlines or thumbnails on the screen Zoom Options: Zoom in and out of the document Window: Setup two documents side by side to compare and work with both at the same time Macros: Create a custom button or hotkey command to perform a series of actions. Useful when a series of steps needs to be repeated for multiple objects & text

19 Questions? Contact the IT Call Center at for Technical Assistance. Contact for additional training


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