3. We go live on December 15, 2015. My Christmas present to you will be your new TMN user ID and a password. If your user ID was created earlier by the TPWD, you can use it and you do not need to change your password. If you are using our TMN user ID and password, you should change your password after you first log in. The password is case sensitive Passwords must be at least 8 characters long and include at least one numeral (digit 0-9) Please DO NOT log into the system until we notify you that we are finally LIVE!

4. Open your web browser by typing in – http:// txmn.org 1)The new TMN Volunteer Management System (VMS) will appear on your computer screen. 2)You will see several title options. About Chapter Resources Stay Connected Find a Chapter Annual Meeting 3)It will takes you into the first page of the Volunteer Management System Portal Click on this. Yea, I’m in!

5. Welcome to the Texas Parks and Wildlife implementation of the Volunteer Management System (VMS) for Texas Master Naturalists.. There are six options that you can enter into for different functions. VMS- Volunteer Login VMS – Administrator Login (eCoordinator_7.3 Apply to Become a New Volunteer Submit a New Service or AT Opportunity Login Help Desk – TMN TPWD Volunteer FAQs Volunteer Management System Portal Once you can finally login to the system, be sure to enter the system again and change your password to something only you know. This is were you go to login. This is were you go for Help! Do NOT enter here We will not use this one. Our chapter has chosen not to use this one.

6.  If you already have a TPWD user ID and password you can use this option to log into the TMN - VMS system.  If this is the first time that you will log into this system, you will also use this option. Use your TMN user ID and password that you will receive when we go live on this system. You should change your password after you first log in. I will tell you how to do this in the following screens. If you are currently a Rio Brazos Master Naturalists and you have not gotten your User ID and password, you should contact Wanda Riley, our VMS administrator and ask her for them.

7. When you click on the VMS Volunteer Log In, it will take you to this screen. You will see: Volunteer Login If you are already a Texas Master Naturalist Volunteer please log in User ID Password (Click here) Forgot your Password New volunteer, please start here RIO- Log In Start Here

8. Date Electronically Signed This is where you change your password. User ID New Password Password Verify 12/10/2015 Background checked In connection with the evaluation of my suitability for volunteer service, I give my consent for TPWD to obtain criminal history information related to my application for volunteer service. I understand that criminal history information includes any criminal records for deferred adjudication, misdemeanor or felony offences at age 17 or older. Please check (Yes) Media Waver (optional) I agree to be photographed or video tapped as a TPWD volunteer. Yes or No Alternated Workforce Waiver Please check Yes Type in a NEW password and Verify it.

9. Personal Information First Name Last Name Furnish the information that you want them to know. Click on Continue When you click on Accept at the end of the questions, it will take you out of this screen and back to the Dash Board. If you ever want to change or edit your profile, you can do it from the Dash Board. You can also change your password here. Just click of the “Edit My Profile” option.

10. DO NOT use this option. It is used only by the eCoordinators/Adminstrators of the system. It requires a special ID and password to use it.

11. Our Rio Brazos Master Naturalist chapter WILL NOT use this option. We are going to use our old way of approving new Service and Advance training options. Go to our web site at: riobrazosmn.org to print out these forms. RBMN eCoordinator, Kenneth Coy, will have to approve a new Service Project before it is added to our list of Opportunity/Projects. For new Advanced Training options, contact Robert Theimer.

12. Current TMN - VMS user guides and procedure documentation. Training videos and the TMN Volunteer Management System Helpdesk. Frequently asked questions about Samaritan’s Volunteer Management System (VMS) specific to the Texas Master Naturalist Program. Search for solutions to your question or ask a question about the TMN VMS system or the procedures. How can I help you? You can get help with:

13. Go into the system and explore. You can go several places without logging in. Open your web browser, type in – http:// txmn.org Scroll down to the Help Desk – TMN VMS option and enter. This will take you to the Help Desk section of the VMS. How can I help you? The first option: “Logging in as registered user and update Profile”. Click on the Video Link icon and it will take you to the 1st of 4 videos. Watch all of them several times and it will help you to understand how to use the VMS. Logging in as registered userSelect

14. If you are not a TPWD person, STAY OUT!

15. Opportunity Survey (Volunteer + Travel) = Total Vol. Time AT = Advanced Training — Travel Time Log Book Dash Board 45 Days Service

16. You only have 45 days after the event to report your hours to the new system. If you wait longer than that, the VMS system will not record them. Be sure to get your hours in early. Volunteer Time + Travel Time are reported as one total number. When you are recording your hours, the system will ask you for the number of miles that you have driven for each service day. This is a good way to keep a record of your travel miles when filing your income tax. If you do not wish to do this, you can leave it blank. Advanced Training (AT) is reported separately from service hours. ( AT – Opportunity). You do not get travel time for Advanced Training. Service/Volunteer time is reported under (Opportunity Name). Be sure not to select any service/project with an AT – in front of it. This will be recorded as Advanced Training instead of Volunteer time. This will not be approved. Your hours will not be recorded until they are approved by the eCoordinator. You will learn a new language. Project is now an Opportunity, Volunteer hours are now a Service. 45 DAYS

17. Opportunities: Service Projects or AT events. Volunteer or Advanced Training Common Opportunities: are projects that you worked on and do not know what to enter them under. If the opportunity is not listed, just enter them under RBMN. Survey : This Is simply the Form that we use in system to enter hours. Log book : This is your record of volunteer/AT TMN hours. You get to this option by going to the Dash Board and clicking on “View My Hours”. You can choose a specific date range to get the information that you are looking for.

18. AT: Chapter Meeting – Use this if we have a speaker at the meeting. The AT: Chapter Meeting has (1 hours) listed with it. If we have two speakers or the speaker talks more than 1 hour, you can add additional time. Record it by the quarter hour.( i.e.: 1.25-1.5-1.75) Chapter Meeting - non-AT – No AT component You will have to enter Chapter Meeting twice if there is a speaker. Once under AT, and once under Service time. Administrative Work – Includes officer duties, chapter support, set up and tear down. Presentations – used by TMN member presenters. Initial Training – prospective MN’s interns in training Historical Data - (AT or Service Hours), Accumulated hours DO NOT USE THIS SELECTION PLEASE.

19. Once you are able to log into the system, it will take you to the user Dash Board. This will help you to navigate through the system. Do I have to remember all of this?

20. Red items are NOT used by us – don’t even try Your Own Project list Use your own Calendar We do not use (now) Not for Our Use AT ALL IGNORE IT Add your Hours Here View your reported Hours Dayna Inbody You have 45 days to enter your hours. Log OutEdit My Profile Opportunities that you are approved for. Change your password here.

21. 1)Log into the TMN Volunteer Management System (VMS) at http://txmn.org/tmn-hours-entry/ using your TMN user ID and password. http://txmn.org/tmn-hours-entry/ 2)Once you are logged in, you will see the Dash Board screen. 3)To report Service or AT hours, click on the Report My Service icon. 4)From a drop down screen or the Opportunities icon, pick the one that is named for where you worked. 5)Opportunities are sorted alphabetically, with the AT- Projects hours listed toward the top of the list. (5 of our volunteer projects sorted above the AT options). 6)Advanced Training hours will always start with AT. 7)If you choose AT here, always select Advanced Training in the screen that appears next. 8)All other Opportunities are Service hours.

22. Select an opportunity to report hours service _Rio - Administrative Work ANC ANC Bird Blind ANC Butterfly Garden ANC: Facility Maintenance AT: Acton Nature Center AT: BRIT AT: Burleson Park Activities AT: Chapter Meeting (1 hour) AT: Cleburne State Park AT: Comanche Peak Trail AT: Cornell Great Backyard Bird Count AT: Cornell Project feeder watch AT: Dinosaur Valley State Park AT: El Tesoro AT: First Saturday Bird Walk AT: Fossil Rim Wildlife Center AT: Ft. Worth Nature Center AT: Monarch Project AT: Native Plant Society of Texas AT: Night Sounds TMN Report Hours-1X : Single use survey used when members will only enter hours once for this opportunity. TMN Report Hours: : Multiple use survey used for activities or events where there is prep or finish work done by your members or they recur or they occur over multiple days. indicates that you can add hours multiple times TMN New Opportunity : must be approved by going into our website, riobrazosmn.org, printing out the “New Project” form and giving it to Ken Coy. TMN Field Research:: Survey used for Field Research category opportunities (allows for a date range) CoCoRHs

23. Log View My Log Book – My Hours Log Book Summary Opportunity Type Chapter Administration 21 Service Project 7 Advanced Training 4 TMN Hours 93.25 Admin ActivitySamaritan Roll Out 25 Board Committee Work 1 Commutations 1 Fund raising 3 Project Management 1 AT Hours 1 AT Evaluation It was interesting and helpful. Service Preformed N/A Mileage round trip 237 Travel Time 4.5 Trail Miles 0 New Opportunity Type Service Project 2

24.  The most important thing: REPORT YOUR HOURS! Don’t just quit if you can’t figure out where they go; do the best you can. Call one of us for help or ask the help desk.

25. Do you have any Questions? Call Wanda Riley at 817-279-8249.

26. Go home, get into the system Help Desk and check out the training videos. If you practice enough you can : Log in and start entering your hours - when we go live.