1. 1 Introducing WebNow for Viewing Document Images 2006 User Interchange Dates: Thu Feb 16 1:00 – 2:30 pm Suite 18 Wolverine Tower * Mon Feb 20 8:30 – 10:00 am Ford Amphitheater Mon Feb 20 1:30 – 3:00 pm Hale Auditorium Tue Feb 28 10:30 – noon Rackham Amphitheater Wed Mar 1 10:30 – noon Suite 18 Wolverine Tower * Mon Mar 13 8:30 – 10:00 am Ford Amphitheater Tues Mar 14 1:30 – 3:00 pm Hale Auditorium Mon Mar 20 8:30 – 10:00 am Rackham Amphitheater * Financial Operations Staff Only

2. 2 Introducing WebNow Today’s Agenda  Background Information Phased Implementation Project Timeline Communications  Impact on Users Hardware/Software Considerations Accessing WebNow  WebNow Demo  Support and Services

3. 3 Background Information Enterprise-wide imaging solution needed due to:  Increasing need for document imaging across campus  Increasing number of departmental imaging systems  Opportunities to reduce costs by removing redundancies and taking advantage of economies of scale In June 2004 the University signed a contract with Perceptive Software Inc. for an enterprise-wide site license for the use of their imaging product called ImageNow and it’s Web-based companion, WebNow

4. 4 Phased Implementation Completed Conversions  Moved existing departmental ImageNow system from the Office of Financial Aid (OFA) to Michigan Administrative Information Services (MAIS) and upgraded the hardware and software  Michigan Business Services began imaging the backlog of personnel files  Converted documents in the Highview Imaging System (Payroll, Benefits) Upcoming Conversions  Convert documents in the current (FileNET) imaging system (financial, accounts payable, and development documents) to ImageNow

5. 5 Project Timeline * March 13, 2006 through June 2006 – Using FileNET and WebNow to View Documents  Users will be using both the FileNET and WebNow systems to view documents  Beginning March 13 Use WebNow to view all new documents scanned Use FileNET to view documents scanned before March 13 March 13, 2006 through end of May 2006 – Conversion of FileNET Documents Target June 2006 – FileNET is shut down and WebNow is used for viewing all documents * Dates are current estimations

6. 6 Communications How will you know when the images have been converted?  MAIS and Michigan Business Services will send project updates via emails to current users at appropriate intervals  Michigan Business Services will post project status updates on their website  If specific document types are completely converted before June, we will notify users

7. 7 Impact on Users Users will view documents through a web-based user interface (WebNow) available via Wolverine Access  The look of the user interface will change, but our previous conversion experience has shown a relatively easy transition for users  Some minor changes in the way documents are organized and indexed System access for existing users (as of Feb 24) will be automatically updated to use the WebNow system After Feb 24, new users will have to fill out a M-1 form (see your Financial Unit Liaison for more information)

8. 8 Impact on Users You will have access to all the documents you did before the conversion (e.g. PO vouchers, journal entries, etc.) You will be able to view new documents from selected Fund Areas  Documents available for viewing will vary by Fund Area  Most common type will be establishment documents Your FileNET user id and password will remain the same while the FileNET system is operational

9. 9 Hardware/Software Considerations Client computers must have Java 1.5x installed to use WebNow  No administrator rights? Have your desktop support team load it for you. Links to Java software (Windows and Mac) are available from the Michigan Business Services’ website at http://mbiz.bf.umich.edu/documentimagingsvcs/event.cfm http://mbiz.bf.umich.edu/documentimagingsvcs/event.cfm  Client computers with administrator rights will automatically download Java software the first time WebNow is accessed via Wolverine Access

10. 10 Hardware/Software Considerations WebNow requires a high speed internet connection WebNow requires platform-compatible browsers that support Java 1.5x  Windows computers Microsoft Internet Explorer 5.5 or later Netscape Navigator 6.2 or later (not supported by the MAIS Help Desk)  Mac computers OS X.4 (Tiger) with Safari 2.0 as the supported Web browser If you have trouble, can connect to ImageNow via Citrix

11. 11 Accessing WebNow WebNow is accessible via Wolverine Access  Use your Uniqname and UMICH (Kerberos) password to log in  If you don’t know your Kerberos password or need to obtain one, contact the ITCS Accounts Office http://www.itd.umich.edu/help/faq/uniqnames/get.html http://www.itd.umich.edu/help/faq/uniqnames/get.html How you search for documents (search screen and applets)  WebNow demo  WebNow Reference Manual (handout)

12. 12 WebNow Demo Let’s take a peek!

13. 13 Support and Services WebNow documentation and job aides  Available on Michigan Business Services’ website at http://mbiz.bf.umich.edu/documentimagingsvcs/event.cfm http://mbiz.bf.umich.edu/documentimagingsvcs/event.cfm If you receive a message that you are not an authorized user when trying to log into WebNow on March 13 or later  If an existing FileNET user, contact the MAIS Help Desk at 936-7000  If a new user, have your Financial Unit Liaison fill out a M-1 form for you

14. 14 Support and Services If you get a blank screen when trying to access WebNow via Wolverine Access  Java 1.5x is not installed on your computer  Contact your desktop support staff and ask them to install the software  Links to the software are available on Michigan Business Services’ website at: http://mbiz.bf.umich.edu/documentimagingsvcs/event.cfm http://mbiz.bf.umich.edu/documentimagingsvcs/event.cfm If you experience any other problems, please contact the MAIS Help Desk at 936-7000

15. 15 Any Questions?