1. Annual General Meeting

2. Welcome Welcome from Board Board – Bev Cooper, Marnie Hilland (chair), Paula Bruckard Head of School – Dr Grace Thomson  Scrutineer to determine if quorum of 5 is met: 5% of corporate members (85 families) Blueprint 8.1.3.7.5

3. MMS Parents  MMS began in 1997 with a group of parents who wanted a Montessori education for their children.  The school has continued to run with parent involvement to this day.  Head of School was hired in 2014 to operate the school on a daily basis.  MMS Board of Governors and Head of School are responsible for the long term and strategic decisions for the school’s future.  The future of school depends on parent involvement

4. MMS Blueprint The Board recommends changing the blueprint to include the Head of School as a Board Governor. Board recommends that references to Admissions and Student Services Co-Ordinator be removed. Reasoning:  Head of School has experience and knowledge that can assist the Board of Governors with strategic planning.  Decrease in parent involvement in MMS Board of Governors Blueprint:  Change 8.6 FROM MMS Board of Governors will have a minimum of four (4) and a maximum of seven (7) members. TO MMS Board of Governors will have a minimum of three (3) and a maximum of eight (8) members.  Change 8.2.2 FROM The MMS Board of Governors will consist of two classes of Governors: TO The MMS Board of Governors will consist of three classes of Governors  Add 8.2.2.3 the Head of School

5. MMS Marketing Strategy  The Board of Governors and Head of School are working on a long term marketing strategy for the school.  MMS is a business and needs to attract and retain students to remain viable and attractive. Strategies being considered:  Hiring a marketing person on a part-time basis to:  Implement marketing strategy  streamline tours and follow-up  coordinate open houses and community meetings  increase awareness of the school in the broader community  work with staff to highlight to parents the benefits of a Montessori education.  Establishing a marketing focus group to consist of 2 staff, 2 parents, HOS, Admin Co-Ordinator and Chair of Board. The aim of the focus group is to:  recommend a marketing strategy to the Board  Propose a consistent message to questions posed by prospective and current families  Clarify wording of purpose, values and tag line  Recommend a new logo  Other?

6. MMS Facility  Since 2000, MMS has been in its current location.  There are limitations to the current location – inability to expand, limited playground space, inability to customize classrooms to fit our needs, etc. Rent  Our rent has been well below marketing value since 2000 and that has allowed the school to remain affordable and grow.  In 2000, the school rented only a few rooms; we currently rent over 12 rooms  The school would like to expand to add programing and more students but space is limited in the current facility.

7. Rent Increase This past June, the church informed the Board of Governors that the rent would increase by 100% for the 2015/16 year. Individual room rental for special events has also become prohibitive. The Board of Governors was also informed that the rent would continue to increase until it reached market value. What are our options with this increase: Increase tuition fees Increase number of students (limited by space) Increase tuition fees and enrolment Combine classrooms and decrease number of rooms rented Fundraising Other?

8. Option 1 – increase tuition fees 5% Budget 2015-16 ‘000 2016-17 ‘000 2017-18 ‘000 2018-19 ‘000 2019-20 ‘000 Income9951,0301,0671,1061,147 – All increase 5% except govt grant which is frozen Expenses-1,119-1,199-1,289-1,388-1,458 - All increase 5% except building which increases 20% for 3yrs then 5% Net-124-169-221-282-311 Cash Balance576407185-97-408

9. Option 2 – increase enrolment Budget 2015-16 ‘000 2016-17 ‘000 2017-18 ‘000 2018-19 ‘000 2019-20 ‘000 Approx enrolment90100110120130 % increase11%10%9%8% Income9951,0681,1421,2061,290 – Before care and after care and other income increase 5% - Govt grant is frozen - Tuition income increases with enrolment Expenses-1,119-1,199-1,289-1,388-1,458 - All increase 5% except building which increases 20% for 3yrs then 5% Net-124-131-147-173-168 Cash Balance576445298126-42

10. Option 3 – increase both Budget 2015-16 ‘000 2016-17 ‘000 2017-18 ‘000 2018-19 ‘000 2019-20 ‘000 Approx enrolment90100110120130 % increase11%10%9%8% Income9951,1031,2201,3471,484 – Before care and after care and other income increase 5% - Govt grant is frozen - Tuition income increases with enrolment AND increase in tuition fees of 5% Expenses-1,119-1,199-1,289-1,388-1,458 - All increase 5% except building which increases 20% for 3yrs then 5% Net-124-96-69-4126 Cash Balance576480411370396

11. Future of MMS The Board of Governors has been looking at many options:  Building our own facility  Relocating to new facility  Ways to increase income  Formation of a strategic parent committee The Board welcomes new board members and / or anyone interested in joining the strategic planning committee. If interested in either position please contact Marnie

12. Strategic Fundraising Plan Bev Cooper StagesGeneral Population TargetedSelf Identified ConsiderationGivingStewardship Description Possible indicators Note: The activities within each phase should push the prospect to the next phase. A prospect may go through each phase, or may skip particular phases depending on the progress of the relationship. Fundraising Strategy Proposed Actions Communication Tactics

13. MMS Financials Blueprint 4.7  Present the Financial Statements  Report of the Auditor  Present the Annual Budget (explain deficit >5% Blueprint 4.3) Blueprint 4.17  Appoint the Auditor