1. Minnesota State Colleges & Universities Accounts Receivable Third Party Process (Non-Contract)

2. Student Activity creates Receivables Student Account $300 tuition $100 fees $ 50 books $450 TOTAL

3. Authorization Letter is Received From Third Party Company as to what they will or won’t pay for etc: The authorization letter sets forth the RULES the Third Party Company has for this student to qualify for this money. “If this student is receiving no other Financial Aid we will pay for the entire cost of his/her tuition and fees for the next semester up to $400.”

4. Choose the correct award based on the RULES NOT on the Third Party Company Involved. C) Should the student receive OVERAGE if there is any? (AR0037UG) NOTE: You do NOT need a new Award ID if the Third Party company changes HOWEVER this may be advantageous for your own personal preferences and reporting purposes. D) Is the award restricted as to WHAT charges it can pay? (AR0038UG) B) Is the award restricted as to WHEN it can pay in relation to other awards? (AR0037UG) A) Does it matter what COST CENTER this money flows through? (FA0142UG)

5. AR0050UG or AR0052UG Based on the Award letter you will choose the correct award id that follows the rules and enter the information on the AR0050UG or AR0052UG screen. (It doesn’t really matter which one. It is up to your personal preference.)

6. TEST YOUR KNOWLEDGE: If the Third Party customer states that they will pay ALL of the students charges for a given term. What information would you enter on the AR0050UG? Amount _________ OR Percentage __________

7. TEST YOUR KNOWLEDGE: If the Third Party customer states that they will pay up to $400 of the students charges for a given term. What information would you enter on the AR0050UG. Amount ________ OR Percentage _________

8. TEST YOUR KNOWLEDGE: If the same Third Party will pay everything for one student but only tuition for another student, how will you make certain that happens correctly? –Create a new Third Party Customer record. –Create a different Award ID –Manually figure out the award amount and put it on the FA0106UG with a Y flag.

9. Student Acct CC1 $ 300 tuition CC2 $ 100 fees CC3 $ 50 books $ 450 TOTAL TP Award (AR0050UG) $400 AWARD TABLE (FA0106UG) $400 TUITION CALCULATION Check for eligible charges, Etc. If eligible, write amount To Award table

10. Student Acct CC1 $ 300 tuition CC2 $ 100 fees CC3 $ 50 books $ 450 TOTAL TP Award (AR0050UG) $400 AWARD TABLE (FA0106UG) $400 Aid Applied FA0140CB The Aid Applied program will write a transaction to the students account indicating that aid is available to be applied. $ 400 TP/TA

11. Student Acct CC1 $ 300 tuition CC2 $ 100 fees CC3 $ 50 books $ 450 TOTAL TP Award (AR0050UG) $400 $ 400 TP/TA Third Party Acct $ 50 TOTAL Funds Applied (AR0390CB) $-400 FA/AP CC1 $ 300 Obj 9003 $ 400 TOTAL AWARD TABLE (FA0106UG) $400 CC2 $ 100 Obj 9003 The Funds Apply program will take the TP aid available and move the Receivable from the student’s account To the Third Party Payer's account.

12. Student Acct CC1 $ 300 tuition CC2 $ 100 fees CC3 $ 50 books $ 450 TOTAL $ 400 TP/TA Third Party Acct $ 50 TOTAL $-400 FA/AP CC1 $ 300 Obj 9003 $ 400 TOTAL CC2 $ 100 Obj 9003 NOTICE: Total receivables have not changed, just the customer who owes it has.

13. Student Acct CC1 $ 300 tuition CC2 $ 100 fees CC3 $ 50 books $ 450 TOTAL TP Award (AR0050UG) $400 $ 400 TP/TA Third Party Acct $ 50 TOTAL Funds Applied (AR0390CB) $-400 FA/AP CC1 $ 300 Obj 9003 $ 400 TOTAL AWARD TABLE (FA0106UG) $400 CC2 $ 100 Obj 9003 TUITION CALCULATION Aid Applied (FA0140CB)

14. Student changes mind … drops class! Student Account $ 300 tuition $ 100 fees $ 50 books $ 450 TOTAL $-200 tuition $ 250 TOTAL

15. Student Acct $ 300 tuition $ 100 fees $ 50 books $ 450 TOTAL $ 400 TP/TA $-400 TP/AP $ 50 TOTAL $ -200 tuition $-150 TOTAL TP Award (AR0050UG) $400 AWARD TABLE (FA0106UG) $400 Third Party Acct CC1 $ 300 Obj 9003 CC2 $ 100 Obj 9003 $ 400 TOTAL What are the student’s ELIGIBLE charges based on their current charges?

16. Student Acct $ 300 tuition $ 100 fees $ 50 books $ 450 TOTAL $ 400 TP/TA $-400 TP/AP $ 50 TOTAL $ -200 tuition $-150 TOTAL TP Award (AR0050UG) $400 AWARD TABLE (FA0106UG) TUITION CALCULATION $ -200 TP/TA Third Party Acct CC1 $ 300 Obj 9003 CC2 $ 100 Obj 9003 $ 400 TOTAL Funds Applied (AR0390CB) CC1 $-200 Obj 9003 $- 200 TP/AP $ 50 TOTAL $ 200 TOTAL $200 Aid Applied (FA0140CB)