1. 2015-2016 UPPER MAIN LINE YMCA New Parent Meeting October 25, 2015

2. AGENDA Coaches Philosophy of Program 2015-2016 Schedule Practice Level Structure Swim Team Parent Board Roles of the Parent Group Explanation of Fees High Level STPB Budget Volunteer Coordination 2

3. PHILOSOPHY/GOALS OF PROGRAM Good Swimmers and Great Kids Priorities in Life: Family, School, Swimming Gradual Development and Life Skills –It’s not just for the pool, but developing for success outside it as well. The “Big Picture” –Development as a process, not just as a single point of success 3

4. KEY DATES FOR 2015-2016 SEASON Sunday, October 25th Parent meeting Friday, November 6 th – Sunday, 8 th Ocean County YMCA Meet Friday, November 13th Photo night Saturday, November 14th Start of dual meet season Thursday, Dec 10 th – Sunday, Dec 13 th Sport Fair Winter Classic (George Mason) Friday, Dec. 11 th -Sunday, Dec 13 th OCY Strong Kids Invitational Friday, Jan 16 th – Sunday, Jan 19 th Wilton YMCA Invitational Saturday, Jan 30th – Sunday, Jan 31st Adams Champs (West Chester YMCA) Saturday, February 6th – Sunday, Feb 7th Washington Champs (Reading YMCA) Saturday, February 20 th Charlie Hartley Sunday, February 28thMini Meet (UMLY) Friday, March 11 th – Sunday, March 13 th PA East YMCA Districts @ LaSalle Friday, March 20 th – Sunday, March 22 nd PA YMCA State Champs @ Penn State Tuesday, April 4th – Friday, April 8 th YMCA Short Course Nationals

5. PRACTICE LEVEL SUMMARY/PHILOSOPHY Age Appropriate and Developmentally Appropriate Groupings o Minis, Academy, Age Group, Senior Gradual development designed to help kids improve all throughout their lifespan as athletes from 6-18 and beyond Progression of skills and advancement are based on not just age but take into account emotional, psychological and physical development 5

6. PRACTICE GROUPS VS DUAL MEET TEAMS Practice Groups Mini (8 & U) – Anna Neuman Academy Greg Huff Age Group 2/3 (9-12) – Anne Gavin Age Group 1 (13-14) – Jamie Krull Senior 1/2 (15+) – Lou Petto Dual Meet Teams Girls A team (Washington Div) Girls B team (Adams Div) Boys A Team (Washington Div) Boys B Team (Adams Div) 6

7. COMMUNICATIONS General Info or Questions Group Level Rep or Group Lead Coach Practice Info or Questions Practice Coach Dual Meet Info or Questions Dual Meet Lead Coach USA Meet or Invitational Meet Info or Questions Group Lead Coach 7

8. KEY ROLES OF PARENT BOARD Facilitate information exchange with parents Coaches Y Management Raise funds Augment swim team budget Improve facilities at the Y Capital projects Donations Coordinate volunteers Run meets Provide social opportunities for athletes Raise money Improve communication Create publicity for the program Reinforce Y values 8

9. THE COST OF A SWIMMING ATHLETE Program Costs (YMCA) Y fees – pool, coaches, equipment Escrow accounts for meets (YMCA) entry fees, optional travel meets Billing and Escrow questions go to Charlene Hassing, she works out of the Lionville YMCA 610-363-9622 x 2921 OR chassing@ymcagbw.org Parent Fee to the Swim Team Board (STPA) team registrations, meet certifications, computer equipment and supplies, training of officials, apparel, social events, banquet, team gift If you are asked to buy supplies for the team or social event, please submit all receipts with you name and address to: umly.stpa.treasurer@gmail.com umly.stpa.treasurer@gmail.com 9

10. 2015-2016 UMLY STPA FINANCIAL SUMMARY 2015-2016 Income: $38,840 STPA Fee: $15,300 Hosted Meets: $22,500 –YMCA East District Championship –Annual Michelle Deasey Mini Meet –Dual Meet Concessions Other: $1,030 –Market Day –T-shirts 10

11. 2015-2016 UMLY STPA FINANCIAL SUMMARY 2015-2016 Expenses: $36,880 Team Administration: $5,330 –Team Unify, Officials Training and Shirts, League Fees, Meet Certifications, Computer Equipment and Supplies, Special Meet Expenses Team Apparel: $4,200 –Team & Meet T-shirts, Team & Meet Caps Capital Expenditures: $17,530 –Lane Lines, Starting Blocks, 50M pool Social Events: $7,830 –Age Group Events, Banquet including end of year gift Senior Scholarship: $2,000 11

12. VOLUNTEER ROLES 2015-2016 PresidentTed Rauth Vice-PresidentEric Burns TreasurerShelly Hunt SecretaryAndrea Undercofler Volunteer CoordinatorsJen Faris/Jen Cave District Meet DirectorEric Burns Mini Meet DirectorMike Lutz Officials CoordinatorAndrew Goddard Timing System/Meet Manager Sharon Kirkby Publicity? Penn-Del RepSharon Kirkby Banquet CoordinatorJill Hilliard/Linda Hawke Record BoardsKatie Galef Photo NightKathleen Wiley SpiritwearLaura Rauth Team TshirtsKerry Dolan Strategic and Lg Range PlnngJim Mack Market DayAnne Gavin 12

13. VOLUNTEER ROLES 2015-2016 (CON’T) Age Group Representatives Minis (8&under)Mike Lutz Juniors (9-12)Elizabeth Robinson Seniors (13-14)?? NationalAlisa Shin Team Coordinators Boys B (Adams)Liz McNaul and TBD Boys A (Washington)Alisa Shin and Francy Watanabe Girls B (Adams)Chris Day and TBD Girls A (Washington)Andrea Undercofler and Jennifer Collin 13

14. VOLUNTEER ROLES NEEDED Timing System Operation and Support – UMLY home meets are conducted using an electronic timing system. Learning set-up and teardown procedures requires about an hour. Learning scoreboard operation requires more training. (See Sharon Kirkby.) Meet Manager Operator - The job requires a person comfortable to work on a computer. A 4 hour training session prior to the start of the season is required. (See Shelly Hunt.) YMCA Swim Official – Level I Swim Officials are certified to function as Stroke and Turn Judge, Relay Take-off Judge, Place Judge, and Timer. Successful completion of a written/online test is required for certification. (See Steve Booz.) Also if you are already a Level I or II and want to go to the next level (II or Referee/Starter), let Steve know too!! Timers, Runners, Snack Bar, Meet Set up, Meet Clean up, Photo Night, Meet Announcer, Banquet planning, T-shirts, Publicity, etc. *Contact Jen Ferris/Jen Cave 14

15. UMLY SWIM TEAM WEB SITE – “POWERED BY TEAM UNIFY” HTTP://WWW.SWIMUMLY.COM/ HTTP://WWW.SWIMUMLY.COM/

17. MY ACCOUNT 17

18. MY MEET RESULTS 18| PRESENTATION TITLE HERE | ©2011 YMCA of the USA

19. MEET SIGN UP 19

20. JOB SIGNUP – USED FOR MEETS & PARTIES 20

21. EVENT JOB SIGNUP 21

22. ENTER PARENT FIRST NAME 22| PRESENTATION TITLE HERE | ©2011 YMCA of the USA

23. THANK YOU Upper Main Line YMCA