1. Community Gaming Grants 214 – 2600 Third Avenue Prince George, BC V2L 3G6 P: 250.562.2553F: 250.562.2564 coordinator@northernica.org www.northernica.org

2. Mission Vision All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC

3. In 1906 the Criminal Code of Canada was amended The term “Lottery Scheme” was introduced Gaming progressed from being Federally regulated to being Provincially regulated Over the 20 th Century, gambling has expanded from a prohibited activity to a large-scale, provincially- operated industry Now the provincial governments, non-profit organizations and the federal government all benefit from gambling revenues All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC History of Gaming in Canada

4. 2010- Community Charitable Gaming Associations were created to enhance the working relationship between the Gaming Policy and Enforcement Branch Port Alberni, Campbell River, Courtney, Capital (Victoria), Fraser Valley, Okanagan, Kamloops, Prince George, Prince Rupert, Dawson Creek Purpose – Exchange of information – Gaming grant and licensing issues – Reporting and deadline reminders All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC History of CCGA’s

5. Total revenues from commercial gaming in BC were approx. $2.7 billion After expenses & prize payouts $1.13 billion In total government revenues from gaming All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC Gaming Revenue 2012/2013

6. Your program must fall within one of six sectors: Application Dates 1.Arts & CultureFeb 1 – May 31 2.SportsFeb 1 – May 31 3.Environment July 1 – Aug 31 4.Human & Social ServicesAug 1 – Nov 30 5.Public SafetyJuly 1 – Aug 31 6.PAC’s and DPAC’sApr 1 – June 30 Please note: Major capital project grants & playground grants are ineligible at this time All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC Organization Details & Information

7. Arts & Culture Apply February 1 – May 31 All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC

8. Sports Apply February 1 – May 31 All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC

9. Environment Apply July 1 – August 31

10. All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC Public Safety Apply July 1 – August 31

11. All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC Human & Social Services Apply August 1 – November 30

12. All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC PAC’s & DPAC’s Apply April 1 – June 30

13. All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC Questions??

14. Review the Guidelines – Applying for a Community Gaming Grant Review the Checklist – Community Gaming Grant Pre-Application Checklist – Short Form Checklist Only one application may be submitted per year Applications can be submitted online only – Faxed or emailed applications will not be accepted Late or incomplete applications will not be accepted Confirm receipt of application by visiting: – https://www.gaming.gov.bc.ca/index.htm All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC Before You Start…

15. Before you apply online you will want to make sure that you have all the required information at hand and ready to go Print each page as you complete it The online application cannot be saved and completed at a later date Label each of your files with your L & G # Before You Start Continued… All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC

16. To be eligible for funding the program must have been in operation for at least 12 months You can apply for money for more than one program Each organization is allowed only ONE application per year All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC Program Funding Request

17. The total grant request cannot exceed $100,000 Province-wide programs may be approved for $250,000 Groups designated as Regional organizations may be eligible for up to $225,000 per year Funding will amount to a maximum of 75% of the total program cost – This total includes Federal and Provincial funding – The remaining 25% can be raised in a number of ways including: fundraising, municipal contributions and in-kind support All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC Maximum Grant

18. In-kind support may be fulfilled in any combination: – Volunteer time, donated labour, equipment, services and materials from other sources Value of volunteerism and donations is based on: – Donated materials at verified fair market value – Donated accredited professional services at fair market value – General labour (ex: administrative support): $10.00/hour – Skilled labour (ex: marketing, communications, internet support): $25.00/hour Complete records of all volunteered hours and donated services or materials must be kept as part of the organization’s gaming records All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC In-Kind Support

20. You must add & save each program, along with the financials for each program In your explanation you should be thinking about how your program benefits the community If you were explain what your organization does to a total stranger, how would you make it so that your group was appealing to them? All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC Program Information

21. Who better to sell your program than you! Think about the reasons why you are a member of your organization and why you feel strongly about the work it does in the community. How do you describe your program to someone who doesn’t know what you do or why you are important? Is your program sustainable & does it have community support ? All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC Selling Your Program

22. Eligible costs include, but are not limited to: – Operational costs attributable to the delivery of the approved program; such as: Wages, rent, utilities, supplies, etc… – Rental or purchase of equipment essential for the delivery of the approved program – Travel essential to the direct delivery of the approved program Out of province travel must be pre-approved – Acquisitions required for the delivery of eligible programs, such as a laptop All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC Eligible Use of Grant Funds

23. Constitution & bylaws Board of Directors list Annual General Meeting minutes Sports organization information – Number of registered players – Number of registered players under 18 Do not include the players names and contact info Each participant should be included only once Scout/cadet organization information – Number of registered scouts/cadets All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC Organization Information

24. All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC Questions??

25. Organization financial statements Organization budgets – for current and next fiscal year Gaming account information, current void cheque must be on file with GPEB Gaming Account Summary Report – Must be submitted within 90 days of fiscal year-end All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC Financial Information…

26. Balance Sheet: This is your balance sheet from the previous fiscal year – GPEB wants to see your entire financial picture Revenue & Expense Statement – Income statement where you list your revenue and expenses – This is from the previous fiscal year These should both match your year-end statements Don’t write cheques after the 15 th of the last month of your fiscal year – This will avoid having outstanding cheques All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC Sample Financials

29. Budget for the current fiscal year – GPEB would like to see where you are at currently GPEB wants to see your TOTAL operating budget Program Financial Statements & Budgets – This is for your 3 year picture It includes your previous fiscal year, your current fiscal year & the next fiscal year All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC Financials Continued…

32. Internally Restricted Funds – money set aside by a board motion for a specific purpose – Building, property development - 5 yrs – All other restrictions - 3 yrs Can’t be for a rainy day - must have a specific purpose Board minutes showing the motion must be included in the application All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC Restricted Funds

33. Provide the names and contact information of two board members – One of the two board members can be both the Submitter and Contact Person Make sure that the contact people provided have a good understanding of the program for which you are requesting money Please make sure that your organization is in good standing with BC Registry Services Certification All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC

34. Acquisitions – Equipment essential for direct delivery of the approved program (Example: Computers or furniture) Major Capital Projects (projects over $20,000) – Not eligible for funding at this time Minor Capital Project (projects under $20,000) – Essential to the delivery of the approved program – The project must be included as another “program” please include quotes with application – This is included as an expense over your gaming grant Using Gaming Proceeds for Acquisitions All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC

35. This is very important as it tells GPEB exactly where you spent your money The opening balance should be your closing balance from the previous fiscal year GASR must be submitted to GPEB within 90 days of your fiscal year end You may add a second page if necessary, and add it as an attachment All items must be entered – For Example: 12 Cheques for Hydro, not one total Gaming Account Summary Report All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC

36. This is a separate requirement from your Gaming Account Summary Report If you have had any “licensed” events, such as a Class D Raffle, you must submit a Revenue Report This is also included on your Gaming Account Summary Report when you submit it Any money raised by Licensed Gaming, must be deposited into your gaming account Gaming Event Revenue Report All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC

37. You must have previously submitted an application that was accepted & not submitted a request for reconsideration There can be no changes to the application being submitted from the previous year’s long form There can be no increase to the funding request This is only allowable for 2 years, then a long form must be submitted Short Form Applications All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC

38. Access the online form through the GPEB website Arrow on left hand side that says online services This will take you to page with Apply Online Print each page as you go Form must be filled in – You cannot save and come back You should have all forms saved ahead of time as this will save time You attach documents in each section How to Apply Online All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC

39. You must save the program information and then it will take you back to the previous window You must add attachments here Save and go back to the Main menu and continue adding as necessary Please come and see me, and I will help you with documents that need to be scanned How to Apply Online Continued… All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC

40. Choose your preferred notification method Email – ONE valid email address only Set up your email to allow messages from both: – gaming.branch@gov.bc.ca – gaming.grants@gov.bc.ca Delivery Methods All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC

41. If you have been denied… … I can help you with your submission You have 30 days from the time that you received your notification letter to submit your reconsideration GPEB will respond within 60 days Reconsideration All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC

42. This is your best tool If you don’t have everything that is on the list… your application could be rejected So check & double check!!! Community Gaming Grant Application Checklist All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC

43. Mailing address: Gaming Policy and Enforcement PO Box 9310 Stn Prov Govt Victoria BC V8W 9N1 Location: 3rd Floor, 910 Government Street Victoria BC V8W 1X3 Telephone: 250 387-5311 Facsimile: 250 356-8149 E-mail: gaming.branch@gov.bc.ca Web: https://www.gaming.gov.bc.ca/ Contact Information for GPEB All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC

44. Please email or call as I will gladly help with the process It may seem overwhelming, but I can email you all the spreadsheets you will need We are here to help you succeed!!! Confused Yet??? All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC

45. Monday – Thursday 9am – 3:30pm Phone: 250.562.2553 Email: coordinator@northernica.org Please call or email We are available to help with: Any questions that you may have Reviewing your file prior to sending it in Your appeal if your funding has been denied Thank you! Office Hours All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC

46. Thank you for coming! Hope to see you soon!!! All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC