2. Bryn Jones UNDA 2000 Introduction to Screen Presentations CO110E Part 3 How to do Screen Presentations

3. 2 Making a presentation in Powerpoint zNote: There are numerous versions of Powerpoint in use and they vary in the way the name functions and which menu they are in. zIt is not possible to cover every alternative but a little bit of exploring in menus should find you what you want. Use the Help menu. zThe part that varies most between versions is the control of animations.

4. 3 Making a presentation in Powerpoint There are numerous ways of producing a presentation in Powerpoint. You can:  design each slide individually  convert a Word outline document to a slide show  use Auto-content wizard to structure the content  use Format..Apply Design or Format..Slide design to create the layout  copy someone else’s design or a corporate style.  use a master slide

5. 4 Bringing your text into Powerpoint zOnce your text outline is finished bring it into Powerpoint either: zFrom within Word choose File - Send To - Powerpoint or zFrom within Powerpoint choose Insert -Slides from Outline

6. 5 Powerpoint offers 5 views Powerpoint offers 5 ways of looking at a presentation, they are (from the left):  Individual Slide view (editable)  Outline view (text only)  Slide sorter view (to arrange and add effects)  Notes page view (for preparing handouts)  Slide show view (to try out your presentation)  These are selected at the bottom left of the screen.  More recent versions of Powerpoint also have a multi pane view.

7. 6 Getting started  Look at this presentation in all the views and modify it.  If you save it use Save as and a different name.  Explore the Format … Apply design (or Format.. Slide design) command  Try “Make-overs” on this presentation using the same text.  Experiment until you understand these ideas.

8. 7 The Look When you have Applied a Slide Design (Format menu) and Inserted your text (Insert Slides from Outline):  Choose Slide Show mode to see the results full screen.  You can modify the “Look” step by step using items in the Format menu.  Many of the menus are similar to Word.

9. 8 Master Slide  You can modify the look on all slides at once by using the Master option in the View menu.  Any changes you make will affect ALL slides. It does not always work as you might want it to.  You can change fonts, sizes, colours, backgrounds by using commands in the Format menu.  You can insert Headers, Footers, Logos and Graphics that will appear on all slides.  The Title Master only affects the Title slide.

10. 9 Inserting Graphics  Graphics can be inserted by using Insert - Picture - Clip Art from the Insert menu  Or Insert - Picture - From File if you want to add your own graphics or photos  Graphics can be resized and dragged around just like in Word or double click them to bring up their properties.  A graphic on the Master Slide will appear on all slides.  You can also insert Word Art, Charts AND Objects in the same way.  EXPERIMENT!

11. 10 Special Effects  The two most common effects are Transitions and Builds.  Transitions control how one slide changes into the next.  Builds control the way each text point or graphic object is added to a slide. Builds are called Animations in the most recent versions of Powerpoint.

12. 11 Special Effects  Transitions are selected individually using Slide Show - Slide Transition.  This can also be done in slide sorter view with the added advantage that multiple slides or all slides can be set at once to the same transition.  To see a variety of Transitions in action you can choose Random Effects.  Use Shift - Click to select more than one slide and Edit - Select All to select all of them  Normal Builds or Animations work in a similar way using Slide Show - Animations (then choose an option) in the normal view or the Slide Sorter view.  Custom animations are dealt with later under the heading of Scripting.

13. 12 Further Effects The latest versions of Powerpoint have extra effects such as:  Custom Animation  Embedded Sound  Embedded Video.  We will look at these later  But don’t drive your audience to distraction (or destruction)

14. 13 End of Part 3  And now over to you. Out of my way! I have an assignment to do!