1. Pearson Access for SAC’s Online test management system

2. Agenda Pearson Access ◦ Online test management SAC Responsibilities ◦ Communication ◦ Scheduling ◦ Test Security Proctor Training Accommodations

3. SAC RESPONSIBILITIES PEARSON ACCESS

4. Assessment Technology CDE

5. PearsonAccess – Overview PearsonAccess is a comprehensive test management system To access PearsonAccess go to: www.pearsonaccess.com/co www.pearsonaccess.com/co One portal for resources, student information, PearsonAccess test sessions, online testing and score entry

6. Colorado PearsonAccess Landing Page

7. PearsonAccess – Logging In Enter your User ID and Password then click Sign In If you have problems logging in, use the links below to Unlock User, Reset your password, if you need help signing in or if you have forgotten your User ID.

8. PearsonAccess – Home The Home tab in PearsonAccess displays links to the all the functions available to your user account.

9. PearsonAccess Navigation

10. CMAS or CoAlt? To change the test administration, click on the Change link. The administration change will apply to all screens.

11. Within Pearson Access you will… Create test sessions Choose correct proctor caching server Add students to sessions Mark accessibility features per student if need text to speech, color contrast, text to speech with color contrast, or oral script Start all test sessions/students Resume tests-- requires constant communication from proctors Mark student tests complete before Stopping test sessions Print and maintain security of authorization tickets ◦ Student Auth tickets-printing, handing out/collecting in (chain of custody), destroying at end ◦ Print Seal Codes for proctors

12. ◦ PearsonAccess  Set up user accounts for all necessary personnel  Identify and maintain a list of students requiring the text-to-speech form and accommodations (paper-based and computer-based administrations).  Verify that PearsonAccess accounts for students needing:  Paper forms of the assessment, including braille and large print  Oral scripts (paper and online)  Request from your DAC additional secure and non-secure materials as needed  Assign all students to a test session  Assign students requiring special forms for the computer-based assessment to the appropriate form  Register/add new students Key SAC Responsibilities BEFORE Testing

13. Ordering materials in pearson access Initial orders entered by October 9, 2014 Secure additional orders will be accepted via the Additional Order Process in PearsonAccess from 10/21/14 – 11/18/14 Non-secure additional orders will be accepted via the Additional Order Process in PearsonAccess from 10/21/14 – 12/01/14

14. PearsonAccess User Roles Before testing

15. Access to PearsonAccess is role-based SAC will Create New User Accounts and Assign Roles for CMAS Test Administrators and CoAlt Test Examiners-school decision on CMAS proctor accounts PearsonAccess User Accounts

16. PearsonAccess – Home The Home tab in PearsonAccess displays links to the all the functions available to your user account.

17. To view and access current user accounts Log in to PearsonAccess Administrative Management > View User Accounts PearsonAccess User Accounts

18. Create a New Individual User Account Go to Administrative Management > View User Accounts. Click New User to go to the New User Account screen. Creating PearsonAccess User Accounts

19. Create a New Individual User Account Enter the required fields. Select a user role (or roles) for the new user. Select an organization (or organizations) for the new user. Click Save. After you click Save, a notification is sent automatically to that user’s email address. The email contains a link to the login screen where the new user can choose a password and enter the site. Creating PearsonAccess User Accounts

20. School Assessment Coordinators (SACs) permissions include: Creating user IDs for CMAS Test Administrators and CoAlt Test Examiners Creating PearsonAccess test sessions and teacher assignments Selecting proctor caching servers when setting up PearsonAccess test sessions (CMAS only) Printing Student Authorization Tickets and Seal Codes (CMAS only) Monitoring test administration sessions within PearsonAccess Mark test complete and stop sessions PearsonAccess User Roles (SACs)

21. PearsonAccess User Roles (Student Enrollment) ◦Student Enrollment permissions include: Adding new students Ensuring that all students are uploaded to PearsonAccess and that demographic information is correct

22. PearsonAccess User Roles (CMAS Test Administrators) ◦CMAS Test Administrators permissions include: Ability to administer the ePATs Starting and stopping test sessions Administering the CMAS and managing PearsonAccess test sessions Checking student test status

23. CoAlt Test Examiners permissions include: Entering IEP information Entering student scores in PearsonAccess SAC MUST create accounts for your CoAlt test examiners

24. CoAlt Score Entry Role. CMAS Test Administrator Role Roles-based Access

25. Contacting Customer Service Contacting Customer Service CMAS: Science and Social Studies ◦1-888-687-4759 Reasons for SAC’s to contact Pearson: ◦PearsonAccess questions- logging in, passwords, creating user accounts, etc. ◦TestNav questions ◦Live testing is happening and there is a tech issue

26. Creating PearsonAccess Test Sessions 1. Create sessions 2. Add students to sessions

27. Definitions PearsonAccess Test Session: Virtual data grouping of students who are grouped together within PearsonAccess for test management purposes. Each PearsonAccess test session consists of one grade level and one content area (three sections). Students must be placed in a scheduled PearsonAccess test session before they can log in to a test. Test Section: The parts of a CMAS: Science and Social Studies assessment. Each grade and content area of the CMAS: Science and Social Studies assessments include three sealed test sections. Physical Testing Group: Students who test within a physical testing environment at the same time.

28. Creating a PearsonAccess Test Session Students must be placed in a scheduled test session before they can log in to a test. Select Test Management tab > Manage Test Sessions Click New Session to create a new test session Create sessions at least one week before testing window

29. Creating a PearsonAccess Test Session Enter the session information displayed on the Session Details screen Select to View By Groups radio button to add students to the session

30. Test Session Details The Test Session Details screen displays each session’s status, assigned test, start time and assigned students Session start time is a guideline for planning and is not enforced by the online testing system

31. Adding Students into Test Sessions To move or add students to a testing session within PearsonAccess, click Add Students

32. Moving Students into Test Sessions Select to View By Groups or Students radio button to add students to the session Place a check next to those students to add or move the student into the session and click Add to Session

33. PearsonAccess Student Data Adding new Students who are not in the system

34. New Student Wizard Adding a New Student With the new student wizard users can: add a new student to the database. (Student Enrollment) enroll the student in a test. (Student Enrollment or SAC) register the student for a test. (Student Enrollment or SAC)

35. Adding a New Student To add a new student, follow the step-by-step instructions. In four steps you can add the required student data to the system so that the student is ready to test. If you exit before completing all four steps, the wizard will walk you through the remaining steps when you are ready. You can exit the wizard at any time, and the system will retain the last saved activity.

36. New Student

37. Adding a New Student (continued) 1.Go to Student Data > Student Data Information. 2.Select the Students option button. 3.Click New Student. 4.Enter the required information to create the student, and then click Save and Next. 5.Enter the required information to register the student for a test administration, and then click Save and Next. 6.The student is now registered for testing in the selected test administration. 7.To register the student in a group, select the group or create a new group, and then click Save and Next. 8.The student is added to the group. Select the test the student will take and then click Save and Exit. 9.The student is now successfully enrolled and registered to test.

38. Test Setup Register Students Assign Student to Groups and Tests Change Test Formats

39. Register Students Students must be registered before the online testing session begins.

40. Assign a Registered Student to a Group and Test

41. To manually assign a registered student to a group and test: Go to Test Management > Register Students. Then, Select “Registered Students” from the View By options set. Search for the student and Click the name of the student. Next, Click the Assigned Groups tab. Click the Add Group Assignment button. And select the check box for the group, and then click the Add button. Click the Yes – Continue with Add button. Click on Assigned Tests Tab Select the test

42. Questions?

43. ACCOMMODATIONS AND ACCOMMODATED FORMS 2 steps: mark per student and in test session per student (again)

44. TestNav Online Special Forms Text to Speech Text is read aloud to the student by means of the embedded text-to-speech software Color Contrast Allows the student to select alternate colors for text and background Text to Speech with Color Contrast enabled Spanish Audio

45. Making Accommodated Selections in PearsonAccess Accommodated selections can be made on student-by-student basis by the SE role within PearsonAccess using the steps outlined below. ◦ Go to Test Management > Register Students. ◦ To view all students, select the Show All Students check box and then click Search. ◦ To search for an individual student, enter search criteria and then click Search. You must enter or select at least one search field; the more specific the criteria, the more focused the search will be. ◦ Select a student. ◦ Click the name of the student. ◦ Click on “Assigned Test” tab (there are three tabs: registered student record, assigned groups, and assigned tests) ◦ Click on name of assigned test ◦ Click Edit and indicate what is needed.  For online testing with oral script (student is in front of computer viewing the test and marking answers there while live human person reads them the test aloud using a paper oral script)  Choose for CMAS Accommodations before testing: Accommodated online form  Choose for Oral script: either the English, Spanish, script for translation  For paper/pencil tests with oral script (IEP/504 or ELL students only)(student in front of paper/pencil test viewing the test and marking answers there while live human person reads them the test aloud using a paper script)  Choose for CMAS Accommodations before testing: Paper form (regular)  Choose oral script: either the English, Spanish, script for translation Click Save.

46. Selecting Special Forms in a Test Session Override Text to Speech Color Contrast Text to Speech & Color Contrast Oral Script Spanish Audio Spanish Audio & Color Contrast Text to Speech Color Contrast Text to Speech & Color Contrast Oral Script Spanish Audio Spanish Audio & Color Contrast 1)Before testing select Form Override 2)Select Appropriate Form Group Type from menu 3)Select the default form and provide a short reason

47. TestNav Assistive Technology Devices Assistive Technology Devices listed in the link below have no known conflicts with TestNav 8.0 http://pearsononlinetesting.com/TestNav/AT/ The site is updated as devices are tested and confirmed to be compatible with TestNav

48. TestNav Assistive Technology Devices Pearson continues to test additional AT devices and is seeking feedback from Colorado districts via an online Assistive Technology survey. The survey is being used to collect data from educators about AT devices and software usage in Colorado. Information collected will help inform the usability research process for AT devices and software as Pearson evaluates functionality and interaction with TestNav.

49. TestNav Assistive Technology Devices If interested in provide Assistive Technology device feedback, please respond to survey noted in the link below Assistive Technologies Survey http://www.cvent.com/d/54q 80b

50. Student Authorization Tickets SAC and Test Administrator

51. Student Authorization tickets Printing Security Make ups After testing

52. Student Authorization Tickets-SECURE MATERIALS Student Authorization Tickets provide students with the information required to log into their test.  Students type https://testnav.com.co into a web browser-suggest a shortcut or just have it open on screens alreadyhttps://testnav.com.co  Students enter Username and Test Code SAC  Print Student Authorization tickets and Seal Codes located in each PearsonAccess test session  On the day students take the online test, distribute tickets and Seal Codes to Test Administrators  Collect Student Authorization Tickets after testing

53. Student Authorization Tickets Click on Authorizations > Student Authorizations to create a PDF document that has each student’s testing credentials Multiple printing options for Student Authorization Tickets

54. Student Authorization Tickets-SAMPLE https://co.testnav.com Username: Test Code:

55. Seal Codes SAC and Test Administrator

56. Seal Codes When students are ready to “unseal” a sealed test section, provide the Seal Code for that section only. Seal Codes apply only to sealed test sections. Each test contains 3 sealed test sections. Seal Codes must be used in the order they are printed. Seal Codes become invalid as soon as the test session is stopped. (A new test session requires new Seal Codes.)

57. Seal Codes-SECURE MATERIALS To print Seal Codes go to Session Details > Authorizations and click on Seal Codes from the drop down.

58. Seal Codes-Sample

59. SAC Responsibilities During Testing

60. Starting a PearsonAccess Test Session To start a session click Start Test sessions status shows as either Started or Not Started

61. TestNav 8 TestNav 8 is a secure, browser- based application used to take computer-based tests.

62. *Currently unavailable, but included with the Fall 2014 High School CMAS: Science and Social Studies Assessments. Students may preview the Notepad functionality in a module available on PearsonAccess > Support > Downloads. TestNav Tools 62

63. Students Log In to TestNav Once the test session is started students launch a browser and enter the TestNav address provided in the Student Authorization Ticket When TestNav loads students enter the Username and Test Code provided in the Student Authorization Ticket Test Code Username

64. TestNav Testing Engine TestNav Welcome page

65. TestNav Testing Engine Section 1 Seal Code Entry Test Administrator will provide the seal code Student will enter the seal code and then select “Start Section”

66. TestNav Screens and Icons Text to Speech Exhibits will contain the Periodic Table for the Science Test

67. TestNav Testing Engine Section 1 Sample Questions After entering the seal code, students will see three sample questions that allow them to practice answering different item types. Sample questions are available only for Section 1. Students will see a STOP screen after the last sample question.

68. TestNav Testing Engine Sections 2 and 3 STOP page This is the screen students will see after entering seal codes for Sections 2 and 3. The Test Administrator will continue with the “SAY” directions. When all instructions have been read to the students, they will click the blue forward arrow button to start the test.

69. Logging out of TestNav Sections 1 and 2 Students must navigate to the Review screen using the Review button in the toolbar: In the top-left corner of the screen, students will select the blue “Return to End Section” button.

70. Logging out of TestNav Sections 1 and 2 Students logging out of Sections 1 and 2 will then see: They will select the green “Continue” button.

71. Logging out of TestNav Sections 1 and 2 Students click “Yes” on the Section Exit Warning dialog.

72. Logging out of TestNav Sections 1 and 2 The seal code screen for the next section (2 or 3) will load. Once on this screen, students must complete steps to log out of TestNav. Students will select the User icon in the top-right portion of the screen and select “Logout of TestNav.”

73. Logging out of TestNav The student will select the blue “Save and Return Later” button.

74. TestNav Testing Engine Sections 1 and 2 Once successfully logged out of TestNav, students will see:

75. Logging out of TestNav Section 3 Seal Code Entry

76. Logging out of TestNav Sections 3 Students must navigate to the Review screen using the Review button in the toolbar: In the top-left corner of the screen, students will select the blue “Return to End Section” button.

77. Logging out of TestNav Section 3 Students must navigate to the Review screen using the Review button in the toolbar: In the top-left corner of the screen, students will select the blue “Return to End Test” button.

78. Logging out of TestNav Section 3 Students logging out of Section 3 will see: They will select the green “Submit Final Answers” button.

79. Logging out of TestNav Section 3 Students have now submitted their final answers and they will see the following screen. NOTE: Selecting the “Submit Final Answers” button submits student answers and automatically logs students out of TestNav. Students do not need to perform the extra steps of logging out of TestNav, as they must do at the completion of Sections 1 and 2.

80. TestNav Testing Engine Section 2 Seal Code Entry

81. TestNav Testing Engine Section 3 Seal Code Entry

82. TestNav Testing Engine Sample Item

83. TestNav Testing Engine Navigation Flag Items and Review Tools User Menu Constructed Response Tools

84. Student Status in Pearson Access Each student has their own status indicator

85. Monitoring Test Sessions Monitor the status of students in the session. To refresh a student’s testing status: Click the Refresh icon in the Status column of the student list on the Session Details screen to refresh the student’s status.

86. View Student Progress A Test Administrator can view a student’s progress to determine if all questions have been answered Click on View Progress to view the student’s progress in the test

87. PearsonAccess Test Session Security Test sessions have multiple levels of security controls Session level security allows you to start/stop the entire test session to control access-recommend not stopping until end of window or all students (incl make ups) in that grade level have completed all sections of the test Student level security allows you to control access on a student level when the session is started

88. Resuming a Student If a student has exited a test they must be Resumed before they can log back into the test The student status is Exited Select the checkbox next to the student’s name Click Resume Test, Confirm you want to resume the test

89. SAC responsibilities After testing

90. ◦ PearsonAccess:  Account for the assessment of all students and ensure that all students have completed testing  Verify all testing sessions have been completed  Verify that PearsonAccess has been updated to reflect the accommodations used during testing, including students taking paper-based assessments ◦ Transcribe student responses from large print and braille test books into scannable test books. ◦ Collect, sort, secure, and return all test materials to DAC by district determined date ◦ Manage, submit and retain compliance documents Key SAC Responsibilities AFTER Testing

91. Mark Test Complete- ALL Students must be marked complete in order to Stop a session A student may be manually marked complete if they are finished testing but did not submit their test. Do not mark a test complete unless a student has completed the test or will not be returning to finish the test. Select the checkbox next to the student’s name and click Mark Test Complete.

92. Mark Test Complete Select the choice to use the same reason for all students, or use a different reason for each student Enter the Reason and click Save

93. Stopping a Test Session All test sessions must be Stopped at the end of a test administration All students in a session must be in Completed or Marked Complete status Click on Stop to stop the test session

94. Contacts Assessment Administration, logistics, accommodations: ◦ Kim Terry  kkterry@aps.k12.co.us kkterry@aps.k12.co.us  303-340-0861-office  720-837-5608 -cell