1. The Make-Over of Strategý The Make-Over of Strategý Accentuating the Positive Musette France McKelvey Library Director, Interim Shaw University 1

2. SHAW UNIVERSITY Raleigh, North Carolina Established in 1865 Established in 1865 1 st black college or university in the south 1 st black college or university in the south 145 years later she is still graduating productive members of communities 145 years later she is still graduating productive members of communities Supported by a library that needs a Strategic Plan that is synchronized with the University’s Plan Supported by a library that needs a Strategic Plan that is synchronized with the University’s Plan 2

3. Presentation Outline The project and its goals The project and its goals Describe/show the steps taken to achieve those goals Describe/show the steps taken to achieve those goals Evaluate the outcomes Evaluate the outcomes What’s next? What’s next? 3

4. The Library’s Project The 5 “W”s Who- Shaw University Library System Who- Shaw University Library System What- Synchronize the Library’s Plan with the University’s Strategic Plan What- Synchronize the Library’s Plan with the University’s Strategic Plan Where- Main campus and 8 remote sites Where- Main campus and 8 remote sites When- 2009-2010 Academic Year When- 2009-2010 Academic Year Why- To enhance the quality, quantity and access to information Why- To enhance the quality, quantity and access to information 4

5. Project Goal 1 Strategic Plan Strategic Plan  Create Committee Identify stakeholders; did we forget anybody Identify stakeholders; did we forget anybody  Get consultant to help committee set goals and objectives aligned with new administration  Present Library’s Strategic Plan to new administration 5

6. Approach & Outcome Approach Approach  Meet with VP of Academic Affairs to propose creation of Library SP Committee Outcome Outcome  This is a new administration that needed time to catch its breath which resulted in the postponement of this part of the project for this period of time. 6

7. Primary Goal 2 To produce a video to record the progress of creating the Strategic Planning Committee. Seniors in the Mass Communications program would be used as the crew. To produce a video to record the progress of creating the Strategic Planning Committee. Seniors in the Mass Communications program would be used as the crew. 7

8. The video could be used for: The video could be used for:  this (HBCU) project  inclusion in the students’ employment portfolio  evidence of how the library can partner with other departments on campus to share and/or create information/media. Project Goal 2 (Con’t.) 8

9. Approach & Outcome Approach Approach  Met with Dean of Humanities and Chair of Mass Communications to discuss Senior Project. Outcome Outcome  The Dean of Humanities and Chair of Mass Communications did not agree to the timing of this project. It was not a confirmed NO; just a “not now.” 9

10. Too Much, Too Soon? Strategý was not discouraged 10

11. What Happened: Project Review ‘A’ The two major elements of the project were abandoned due to circumstances beyond our control; creation of the Strategic Planning Committee and production of the video The two major elements of the project were abandoned due to circumstances beyond our control; creation of the Strategic Planning Committee and production of the video  Environmental scanning; not paying attention to external events, trends and developments 11

12. Strategýs Strategy Get Over It! Get Over It! 12

13. Re-Strategize We have a grant to begin the make-over, or enhancement. We have a grant to begin the make-over, or enhancement. The grant allows us to hire a consultant to analyze our print and electronic collections as well as our facilities. The grant allows us to hire a consultant to analyze our print and electronic collections as well as our facilities. The consultant will give us a report on his findings and a Plan for enhancement. The consultant will give us a report on his findings and a Plan for enhancement. 13

14. Plan of Action Select consultant based NC State Library recommendations Select consultant based NC State Library recommendations Identify stakeholders Identify stakeholders  Library staff Consultant meets with library staff Consultant meets with library staff Library Director creates an internal Strategic Planning Committee Library Director creates an internal Strategic Planning Committee 14

15. Library Strategic Planning Committee Meeting This created a forum for discussion of what a strategic planning committee is This created a forum for discussion of what a strategic planning committee is  more meetings will be needed before strategic plan is ready to be shared with administration  staff members were assigned tasks based on need and skill 15

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17. What Happened Project Review ‘B’ Internal Strategic Planning Committee Internal Strategic Planning Committee  Consists of library staff  Different from staff meeting because it addresses specific issues 17

18. What Happened Project Review ‘C’ Consultant delivers preliminary reports on the book collection and facilities in the Main Library Consultant delivers preliminary reports on the book collection and facilities in the Main Library 18

19. Outcome The initial project had to be revised The initial project had to be revised Leadership institute skills were used to recover from challenges Leadership institute skills were used to recover from challenges Leadership institute teachings lead the director to examine behavior and make some changes Leadership institute teachings lead the director to examine behavior and make some changes  Include staff in planning process  Staff actively participates 19

20. Overall Outcome In the end, our goals were met and we are on target and the next grant in the series, the LSTA Technology Grant has been written. In the end, our goals were met and we are on target and the next grant in the series, the LSTA Technology Grant has been written. 20