2. e-Upkaran
e-Upkaran (EMMS) is a comprehensive software solution to improve the Inventory Management & Maintenance Services of Equipments in Hospital’s across the Rajasthan.

3. Why Biomedical equipment inventory is important?
Biomedical equipment inventory is an essential part of an effective health-care technology management (HTM) system.
In India, it is estimated that anywhere between 30% and 63% of roughly Rs 10,000 crore worth of existing medical equipment in public health facilities across all states is dysfunctional.
2% of machines in government facilities are under any kind of maintenance contracts.
Approximately a third of all countries lack a designated unit responsible for managing medical equipment.

4. Improper Management of Equipments and instruments
Current scenario?
Improper Management of Equipments and instruments
Unutilized equipment/ instruments lying in the stores
Gross deficit of equipments / instruments at some places
Non-functional equipments with minor problems for not being in use
Non existence of repair & maintenance system for hospital equipments.
No provision of preventive maintenance system for equipments.
Hospital wise no inventory records of equipments at HQ
Causing mismanagement – Duplication or unwanted procurement

5. (Equipment Management & Maintenance System)
Need of IT Application
Centralized Inventory Management System is an urgent need of the state to establish an efficient healthcare facilities of all 2971
e-Upakran introduced
(Equipment Management & Maintenance System)

6. Requirements from the system
Inventory mapping
User manual
EPM Cell at state and zonal level
Helpline to take grievances from public
Software or program
Training to concerned staff
RFP for empanelment of R & M agency
Establishment of Complaint Redressal Cell at the state & district levels to cut break-down of services.

7. e-Upkaran Modules ( Four Modules)
e-Upakaran MODULES
DESCRIPTION
Module : 1
Equipment Inventory
Online updating of inventory(Equipments &Instruments) including
Verification of entered instruments
Status of equipment
Functional
Non-functional
Reparable / Non-Reparable
Guarantee & Maintenance Contract of all the available equipments and equipment installation location (user deptt.) at the individual healthcare facilities up to PHC level.
Module : 2
Equipment Complaint Management
Online monitoring management through breakdown complaint / service & repair / preventive maintenance (PM) services.

8. e-Upkaran Modules Module : 3 Equipment Usage
This module is used to update daily use of equipments online from individual healthcare facilities up to PHC level. Including who is used and the last time when particular equipment used.
Module : 4
Reporting
This module is used to monitor daily online reporting tools from individual healthcare facilities up to PHC level. Due to role based access user can access and the operations that he/she can administer through the application.

9. Key features
Centralized Equipment Inventory Management
Comprehensive Details of Equipment including Commissioning, Decommissioning, vendor details, AMC details etc
Complaint Monitoring
Equipment Status Monitoring
Equipment Usage Monitoring
Preventive Maintenance Service Monitoring
Breakdown Details of the Equipments
Equipment service History and would be help in decision making for repair, service, spare or condemnation of equipment.
Ascertain of new needs
Customizable Report

10. Role and responsibilities

11. Role and responsibilities

12. Role and responsibilities

13. Role and responsibilities

14. Role and responsibilities

15. Action needed by you in districtSN
Action/Processes
Time line 1
Distribution of user ID & Password to all institutions. If not distributed
5 Nov, 2015 2
Training of all Store in charges and one IA/DEO
15 Nov, 2015 3
Ensuring that all equipments are entered in e-Upakran
30 Nov, 2015 4
Submission of complete report on State
10 Dec, 2015 5
Weekly monitoring of institute through software
Entry on new inventory, Usage of equipment, Complaints of equipment, and coordinate with State.

16. Better Hospitals Management in State
Defined and possible Outcomes
Improved Health services
Centralized monitoring for optimum utilizations
Regular updated information and reporting
Ascertain the new needs and need base rationalization
Established biomedical equipment repair and maintenance system
Reduced equipments breakdown time
Quick win response with better coordination in health programs
Better Hospitals Management in State

17. THANK YOU