1. How to Organize a Successful Technical Workshop Presented by Khaled Amer e-mail: amer@amernet.net URL: www.amernet.net IEEE OC ComSig

2. Khaled Amer Nov 2001 How to organize a successful technical workshop IEEE OC ComSig 2 Introductions Speaker: Khaled Amer –Incoming Vice Chair of IEEE OC ComSig –President and founder of AmerNet  Architecture analysis and performance modeling/simulations for communications and networking chips and systems  Assistance with IEEE 802 standards and others –Active voting member of several IEEE 802 committees –Currently chairman of the IEEE 802.17 performance committee

3. Khaled Amer Nov 2001 How to organize a successful technical workshop IEEE OC ComSig 3 Workshop Info Organized by the IEEE ComSig Joint Chapter of Orange County, CA (Communications and Signal Processing Societies) Postponed workshop from Oct 6th, 2001 to March 2nd 2002 –Due to effects of events of Sept 11th –Quite a few registrations were already made

4. Khaled Amer Nov 2001 How to organize a successful technical workshop IEEE OC ComSig 4 Necessary Ingredients Organization Volunteers Speakers Funding Local Support Publicity and advertising

5. Khaled Amer Nov 2001 How to organize a successful technical workshop IEEE OC ComSig 5 Organization Setup committee of volunteers Setup roadmap and various steps needed Setup deadlines for various tasks Assign responsibilities and action items Make sure not to overwhelm any particular volunteer

6. Khaled Amer Nov 2001 How to organize a successful technical workshop IEEE OC ComSig 6 Volunteers Too much work for one person Need few dedicated individuals to assist with the following tasks: –Orchestrate and organize various aspects of workshop –Prepare program and get speakers –Look after finances –Arrange for workshop venue –Take care of advertising and publicity –Seek out potential local industry sponsors

7. Khaled Amer Nov 2001 How to organize a successful technical workshop IEEE OC ComSig 7 Good Speakers Crucial item: –Ensures the workshop will provide valuable information to attendees –Recognized names help attract attendees

8. Khaled Amer Nov 2001 How to organize a successful technical workshop IEEE OC ComSig 8 Funding Your local IEEE Section –Most sections set some money aside to support such chapter activities Local Industry –Some companies are interested with some publicity in return IEEE –The regional Activities Board sets aside some money for such programs

9. Khaled Amer Nov 2001 How to organize a successful technical workshop IEEE OC ComSig 9 Local Support Local IEEE Sections and chapters Local companies Local Universities and Colleges Other technical sister societies

10. Khaled Amer Nov 2001 How to organize a successful technical workshop IEEE OC ComSig 10 Publicity and Advertising Crucial factor Publicity: –Bulletin boards of local companies –Bulletin boards of University and Colleges –Local chapter meetings –ComSoc Electronic newsletter Advertising –Local IEEE newsletters –IEEE Communications magazine –Other technical publications

11. Khaled Amer Nov 2001 How to organize a successful technical workshop IEEE OC ComSig 11 Sources of Information Both ComSoc and IEEE have excellent information to help you get started and get organized: http://www.comsoc.org/confs/conference_manual/index.html http://www.ieee.org/organizations/society/sp/workshopmanual299.htmlhttp://www.ieee.org/organizations/society/sp/workshopmanual299.html