1. Hiring Matrix Training
Human Resources Department

2. Hiring Matrix
A Hiring Matrix can be used to rank applications to determine whom you will interview. The matrix is an important tool designed to assist in the hiring decision by allowing a person to objectively and accurately assess and compare applicant qualifications.

3. You must click on 'START' at the beginning of each session!

4. In the example we are looking at an HR Administrative Assistant Position
Min Requirements
START
Type in all Required and Preferred qualifications as listed on your Position Description

5. ‘Minimum Requirements’ is always listed in first box.
Min Requirements
START
‘Minimum Requirements’ is always listed in first box.

6. ‘Minimum Requirements’ is listed in the first box
Computer experience
Min Requirements
Microsoft experience
Teamwork
Customer experience
Higher Ed. experience
Admin experience
Keyboarding skills
H.S Diploma 1 1 1 1 1 1 1 1 1 1 1 1 1 1
(applicant’s name)
‘Minimum Requirements’ is listed in the first box
Click on the remaining box and enter in all the Preferred education, experience, and skills as listed in the Position Description.

7. Assign a Weight to Each Factor Rank from 1 to 5
Computer experience
Evaluate your position and rank on a scale from 1-5 with 5 being the most important.
Min Requirements
Microsoft experience
Teamwork
Customer experience
Higher Ed. experience
Admin experience
Keyboarding skills
H.S Diploma 5 1 5 3 5 3 2 4 4 5 5
Assign a Weight to Each Factor
Rank from 1 to 5
How important are the requirements posted for the position? (continue weighing each factor)
(applicant’s name)
How much weight do you want the interview to count?
How important are reference checks?

8. Remember to document your evaluation thoroughly.
Computer experience
Min Requirements
Microsoft experience
Teamwork
Customer experience
Higher Ed. experience
Admin experience
Keyboarding skills
H.S Diploma 5 1 5 3 5 3 2 4 4 5 5 X
(applicant’s name)
If upon review, you do not see that an applicant meets the minimum requirements as listed on the Posting, place an “X” in the score box and the Application Score will reset to zero.
Remember to document your evaluation thoroughly.

9. Computer experience
Min Requirements
Microsoft experience
Teamwork
Customer experience
Higher Ed. experience
Admin experience
Keyboarding skills
H.S Diploma 5 1 5 3 5 3 2 4 4 5 5
John Smith 3 5 3 2 3 5 2 5 95 95
Mary James 3 2 3 4 2 4 3 5
100
100
Susan Jones 3 5 1 3 3 3 76 76
As you begin to receive applications, insert the applicants and score their education, experience, and skills on scale 1 to 5. (5 being the highest )
The computer will calculate the weighted ranking for each application. This score also appears in the ‘Total Score’ box.
Continue to enter in applicants’ names and scores during the application review process

10. Computer experience
Min Requirements
Microsoft experience
Teamwork
Customer experience
Higher Ed. experience
Admin experience
Keyboarding skills
H.S Diploma 5 1 5 3 5 3 2 4 4 5 5
John Smith 3 5 3 2 3 5 2 5 95 95
Mary James 3 2 3 4 2 4 3 5
100
100
Susan Jones 3 5 1 3 3 3 76 76
Once you have adequate amount of applicants, you must decide on who to interview.
Clicking the sort button will place the ‘application scores’ in descending order with the highest ranked applicants at the top.

11. Computer experience
Min Requirements
Microsoft experience
Teamwork
Customer experience
Higher Ed. experience
Admin experience
Keyboarding skills
H.S Diploma 5 1 5 3 5 3 2 4 4 5 5
Mary James 3 2 3 4 2 4 3 5
100
100
John Smith 3 5 3 2 3 5 2 5 95 95
Susan Jones 3 5 1 3 3 3 76 76
HR recommends you interview the top 3-5 applicants with the closest scores.

12. Enter the applicants’ overall interview score
Computer experience
Min Requirements
Microsoft experience
Teamwork
Customer experience
Higher Ed. experience
Admin experience
Keyboarding skills
H.S Diploma 5 1 5 3 5 3 2 4 4 5 5 4
Mary James 3 2 3 4 2 3 5
100 3 2
115
100
125
John Smith 3 5 3 2 3 5 2 5 95 5 4
120 95
140
Susan Jones 3 5 1 3 3 3 76 76
Enter the applicants’ overall interview score
Enter the applicants’ reference score

13. Computer experience
Min Requirements
Microsoft experience
Teamwork
Customer experience
Higher Ed. experience
Admin experience
Keyboarding skills
H.S Diploma 5 1 5 3 5 3 2 4 4 5 5
Mary James 3 2 3 4 2 4 3 5
100 3 X
John Smith 3 5 3 2 3 5 2 5 95 5 4
140
Susan Jones 3 5 1 3 3 3 76 76
If a reference check is so negative that it warrants not hiring an applicant, place an “X” in the score box and the ‘Total Score’ will reset to zero. Remember to document the reference check thoroughly.

14. Computer experience
Min Requirements
Leadership training
Payroll experience
Teamwork
Clerical experience
Keyboarding skills
Higher Ed. exp.
Supervisory exp. 5 1 5 3 5 3 2 4 4 5 5
Sort
Mary Smith
Mary Smith 3 5 3 2 3 5 2 5 95 5 4
109
140
John Jones 3 2 3 4 2 4 3 5
100 3 2
125
114
Susan Wang 3 5 1 3 3 3 76 76
Final Hiring Decision
Resorting the data will show the applicant with the highest overall score. This can be used as a tool to determine who best meets the needs of this particular position.

15. Hiring Matrix
Hiring managers are required to hire the applicant “who best meets the needs of their particular position.”
If you have any questions please contact Kelsie Clayton at or by phone