Presentation on theme: "Hiring Selection Matrix Tutorial Texas Tech. Hiring Selection Matrix What is a Hiring Selection Matrix? A Hiring Selection Matrix is a tool used to objectively."— Presentation transcript:
Hiring Selection Matrix Tutorial Texas Tech
Hiring Selection Matrix What is a Hiring Selection Matrix? A Hiring Selection Matrix is a tool used to objectively compare an applicants qualifications to a job vacancy. With this tool, you can objectively and more accurately compare applicants to one another. Why use a Hiring Selection Matrix? This selection tool helps to ensure that hiring selection decisions are made only on lawful job-related and non-discriminatory criteria, thus providing Equal Employment Opportunity to all applicants.
Texas Tech Hiring Selection Matrix Important Steps before you begin: Save the Hiring Selection Matrix to the Hard Disk on your computer..Before you open the saved file, go to Start/Programs and open Microsoft Excel (Your saved file is an Excel file). In MS Excel, go to Tools on the Menu and then to Macro/Security. A security Dialog box will open. Select Security Level tab and change the security level to Medium. Click ok. Now open the file (Hiring Selection Matrix) from the location, where you saved it. A dialog box will pop up. Select Enable Macros. For rest of the instructions, click the button below.
Texas Tech Hiring Selection Matrix – A snapshot. Hiring Selection Matrix is an Excel Spread Sheet tool that comes with pre-designed elements. You just have to enter the data.
Texas Tech Hiring Selection Matrix You must click on the green START button at the beginning of each session.
Texas Tech Hiring Selection Matrix In this tutorial, we will see how to use this Matrix for an Office Support Position. To evaluate candidates – type-in all the required and preferred qualifications as listed on your Position Description. M I N I M U M J O B R E Q U I R E M E N T S Minimum Job Requirements as shown on this slide is pre-entered on your Excel sheet.
Texas Tech Hiring Selection Matrix Minimum Job Requirements is pre-entered in the first box, as shown. Click on the remaining boxes and type-in all the preferred skills as listed on the Position Description. MINIMUM JOB REQUIREMENTS In this example, we are looking at office support position. In the case shown, we enter education, Clerical experience, MS Office experience, Ten key by touch, TTU experience, bookkeeping experience, keyboarding score and spelling score as preferred skills. C L E R I C A L E X P E R I E N C E T E N - K E Y B Y T O U C H B O O K K E E P I N G E X P E R I E N C E S P E L L I N G S C O R E E D U C A T I O N M S O F F I C E P R O D U C T E X P. T T U E X P E R E I N C E K E Y B O A R D I N G E X P E R I E N C E
Texas Tech Hiring Selection Matrix Assign a weight to Each Preferred Skill that you entered in previous slide – Use a scale from 1 to 5 (with 5 being the highest). For the position, shown here, we rate the preferred skills as shown. The scale to be used is 1 to 5. Minimum Job Requirements always gets rated 5. It is pre-entered. Rate the second criterion – Education. Enter the assigned weight in the box below Education. We rate it 3. Rate the third criterion – Clerical Experience. Enter the assigned weight in the corresponding box below. We rate it 5. Rate the fourth criterion – MS Office Exp. Enter the assigned weight in the corresponding box below. We rate it 5. Repeat the above for the preferred criteria that you have in the position description in the vertically aligned boxes above
Texas Tech Hiring Selection Matrix As you begin to receive the applications, insert names of the applicants. Rate their education, experience and skills on a scale from 1 to 5. The Hiring Selection Matrix will calculate the weighted score for each criterion and calculate the total. The total will appear below the Total Score box against each applicant. Enter all the applicant names and rate their education, experience and skills. Sheila Angolie Mark Moore Alicia Redman John Reid
Texas Tech Hiring Selection Matrix If upon review, you do not see that an applicant meets the minimum requirements as listed on the Notice of Vacancy, place and X in the Applicant Score Box under the Minimum Job Requirements and the applicant score will reset to zero. Remember to document your evaluation thoroughly. You may enter an X under the Minimum Job Requirements in the score box against the applicant to set his/her total to zero. X00
Texas Tech Hiring Selection Matrix At some point you must decide whom to interview. It is at this point the Hiring Selection Matrix comes to your aid. Click on the Sort button. Clicking this button will place the Application Scores in descending order with the highest ranked applicants at the top.
Texas Tech Hiring Selection Matrix In this case the hiring supervisor might interview the top two applicants since their scores are close.
Texas Tech Hiring Selection Matrix Assign weights to Interview Score and Reference Score – Use a scale from 1 to 5 (with 5 being the highest). The weights should be in-line with the scores for the rest of the criteria. 55
Texas Tech Hiring Selection Matrix Enter the Interview Score and Reference Score for the interviewed candidates on a scale of 1 to 5. The Hiring Selection Matrix will automatically calculate the Total Score for you
Texas Tech Hiring Selection Matrix If a reference check is so negative that it warrants not hiring an applicant, place an X in the score box below Reference Score against the applicant name and the total Score will automatically reset to zero. Remember to document the reference check thoroughly. X 0
Texas Tech Hiring Selection Matrix To make you final hiring decision, click the Sort button once again. Clicking the Sort button will resort the data with the applicant with the highest Total Score on the top. This candidate according to the Hiring Selection Matrix best meets the needs of this particular position.