1. U.S. Muon Accelerator Program: MICE Milestones & Resource-Loaded Schedule M. A. Palmer, Director October 31, 2012

2. Outline Introduction US Planning Exercise – Overview Updated US Scheduling Assumptions US Plan – Overview US Plan – Schedule Elements Summary of Critical Milestones and Decisions Risks US Budget Conclusion October 31, 2012 MICE Project Board Meeting2

3. Introduction To the best of my knowledge, the present exercise represents the first attempt to fully integrate the scheduling and resource needs for the major cooling channel deliverables for the Muon Ionization Cooling Experiment At the outset, I would like to express my appreciation to the MICE-UK project team who were willing to approach this effort flexibly and seriously in order to develop a realistic plan The US program places a very high priority on the successful conclusion of MICE! October 31, 2012 MICE Project Board Meeting3

4. The US MAP Feasibility Assessment October 31, 2012 MICE Project Board Meeting4

5. MAP Feasibility Assessment Goals: –Have Step IV results available during Phase I –Complete critical cooling channel technology demonstrations MICE RF test in field of MuCool Test Area (MTA) magnet during Phase I Prototype Coupling Coil Magnet during Phase I RFCC_lite (single cavity test) test in the MTA early in Phase II –Step V/VI operational before the conclusion of Phase II Ideally would like to have the first results before the conclusion (September 30, 2018) It is not clear that this can be accomplished with the anticipated funding profile October 31, 2012 MICE Project Board Meeting5

6. U.S. Planning Exercise I Initial efforts focused on: –Developing a schedule for Coupling Coil Development and Production Focused on providing CC Magnets ASAP (no attention to other constraints)  “Technically Limited Schedule” –Sensitive to development unknowns associated with producing the first magnets of this type –Sensitive to budget required to adequately implement such a plan –Sensitive to resources required to provide a high probability of success in prototype development and subsequent assembly of 2 “production” magnets Challenge: Scope of requested effort impacts (adversely) other parts of US program (both MICE and non-MICE) October 31, 2012 MICE Project Board Meeting6

7. US Planning Exercise II Ongoing scheduling exercise aims to: –Understand when Step IV Operations can realistically begin and what resources will be required from the MICE-US effort Ensure that controls for the cooling channel are adequately planned and configured Ensure that the support required for completion of the spectrometer solenoids is adequate and timely Contribute to effort to ensure that magnetic shielding issues in the MICE Hall are adequately addressed Complete detector contributions Contribute to preparing a viable operations and technical support plan Support the experimental planning and analysis effort –Continue the Coupling Coil R&D effort to demonstrate a viable prototype magnet –Consider options to save time and/or money for RFCC production hardware October 31, 2012 MICE Project Board Meeting7

8. US Planning Exercise III New schedule incorporates what is known about –The US budget (based on discussions since the August MAP review) –Critical resource loading issues For example: –Limitations on obtaining MICE control system support –Elimination of implausible scheduling assumptions requiring the identical team to support effort on 2 continents simultaneously The ongoing scheduling exercise in the US is supported by the newly formed MAP Program Management Office –Peter Garbincius (Head) –Ann Nestander (and staff - Budget and Finances) –Richard Krull (Project Planning and Tracking) –Elaine Sivak (Administrative Support) All MICE-US coordination with the collaboration will be handled through the MAP management structure – ensuring that the MICE effort is fully coordinated with the rest of the US program (see http://map.fnal.gov/organization/org-chart.shtml) October 31, 2012 MICE Project Board Meeting8

9. Updated US Scheduling Assumptions Budget Profile –For this exercise we (along with the MICE-UK effort) assume a flat budget profile –For the US, we are targeting ~$4.5M/year from the US DOE as the baseline (we assume some flexibility within the overall program for modest year-to-year adjustments based on need) – Note: US FY12 efforts significantly exceeded this number –NSF grants for experimental support (also the remainder of the NSF MRI grant for RF hardware) are in addition to the above number Realistic Scheduling –Ensure that double-counting of resources is not present –Pursue the most aggressive schedule possible consistent with funding constraints throughout the project –Schedules do not explicitly include slack to allow for the R&D nature of key deliverables  will point out critical risks October 31, 2012 MICE Project Board Meeting9

10. US Plan – GANNT Overview October 31, 2012 MICE Project Board Meeting10 US Fiscal Years example: FY13 runs from October 1, 2012 – September 30, 2013 MTA Tests

11. Spectrometer Solenoids October 31, 2012 MICE Project Board Meeting11 FY12 FY13 FY14 Aug `13

12. Coupling Coils October 31, 2012 MICE Project Board Meeting12 FY13 FY14 FY15 FY16 FY17 FY18 #1 #2 optional #2 MTA Tests

13. Summary of Critical Milestones & Decisions October 31, 2012 MICE Project Board Meeting13 Jan `13 Feb `13 Mar `13 Apr `13 Aug `13 Feb `14 May `15 Jan `16 Mar `16 Aug `13 Feb `14 Jan `17 Jan `18

14. (Major) Risks and Impacts 1.Spectrometer Solenoids a.Assembly/acceptance issues with SS #2  Failure not expected based on SS #1 tests to date, but an assembly problem would require a major schedule delay (significant fraction of a year to Step IV plans) 2.Coupling Coils a.Prototype Cold Mass Test  Failure would require major design re-work (estimate a minimum year-scale delay to Step V/VI plans) b.Validation of prototype magnet  Failure would require major re-grouping (estimate a minimum year-scale delay to Step V/VI plans) 3.RF in magnetic fields a.Greatest concern is associated with coupler operation in magnetic field  Failure would require re-design (slack in overall schedule should accommodate this modification) October 31, 2012 MICE Project Board Meeting14

15. US Budget Present planning exercise assumes a DOE budget of roughly $4.5M/year for MICE-US –Also assumes NSF funding for ongoing experimental report continues DOE Budget assumptions (in FY12 dollars): –Magnet and Shielding Efforts Coupling Coil Fabrication Costs Remaining –$10.5M based on US planning –Does NOT include MuCool Test Area demonstration program Anticipate ~$1.2M in FY13 for ongoing spectrometer solenoid work Estimate ~$300K of engineering work in support of magnetic shielding effort (Step IV – VI) Approximately $0.5M/year bump during RAL integration periods  ~$13M total –General efforts (including experimental support) Continue roughly $1.9M/year as invested during US FY12 Consistent with Step V/VI deliverables on floor at RAL starting in US FY17 (Q2) and spanning ~1 year  well-aligned with MICE-UK schedule October 31, 2012 MICE Project Board Meeting15

16. Conclusion Detailed US planning effort is in progress –Have now integrated the schedule with the MICE-UK schedule –We are not done, but the general outline appears consistent with the anticipated budget –There are still points of significant risk due to the developmental nature of the cooling channel technology, several of which could cause year-scale delays –A more aggressive funding profile would be helpful in mitigating risks and could speed deployment (MAP proposed budget had originally envisioned funding at the $5.5-6M/year level for this purpose) Schedule with this funding profile is rather late with respect to the US MAP 6-year feasibility assessment phase October 31, 2012 MICE Project Board Meeting16