Finance How savings are made Update on stepIV position Milestones Critical Path - stepIV Concerns 2
MICE Finances – August (submitted in report) 3 Encumbrance line added & being monitored to avoid unexpected late payments Staff OTL bookings being monitored Income:- Common Fund:- £84k + £63k STFC TIARA - £45k EUCard:- Assumed same as last yr £45k Bring forward:- £100k Negative Variance £366k
MICE-UK allocation revised downwards in August in excess of £300k Combined effect of: Cost of University Staff larger than original estimate Revision to laboratory staff over-head charging; and Close out of old encumbrances (going back as far as 2010) and revised FC stage-payment plan MICE has been allowed an advance of £100k from 2013/14 allocation. Overspend recovery must come from MICE project not University Staff. Project team is working towards re-profiling work and staffing levels to recover overspend. 4
MICE Finances - September 5 Negative Variance now ~ £87 after re-profiling
Predicted overspend reduced from:- ~ £366k August to £87k September Recovery achieved by:- Late delivery of 2 nd AFC will only make 1 st stage payment this yr. ~£200k saving Staff re-profiling Project Management Office. ~£91k saving Other Recovery Lines:- Transfer of questionable staff bookings to MICE. ~ £10k saving - TBA Transfer of R9 facility upgrade costs to STFC. ~ £20k saving – TBA Close out of AFC module 1 encumbrance. ~ £10k saving Further overhead costs to be met by PPD, TD Still more work to be done! 6
Finances Additional costs to deliver step IV but not in this FY budget Vacuum system ~ £150k (common fund ???) Additional shielding for mitigating stray magnetic field ~ £80k AFC transfer line ~ £18k Floor plates (parked position) ~ £12k Upgrade requirements Decay solenoid power supply ~ £70k to be ordered this FY for delivery next FY 7
Staffing 8 STFC: -Mike Courthold now only contracted to work 3days each week. -Project Management Office : -A Grant UK Project Manager reduced to 50% -UK Project Management duties transferred to Roy Preece -Retain integration of full (international) MICE schedule -V Francis released -S Watson Hydrogen system wp manager reduced to 50% -S Greenhall MICE Hall manager released, duties transferred to another?? -Hall contractor effort reduced by 50% CONCERNS:- -Essential to maintain international planning and enhanced Project Office functions -Need to recruit Hydrogen System operator & provide safety training. - RF work beginning to ramp up, need full commitment of ASTEC & RF systems engineers. Plan is to recruit a graduate engineer who eventually will be based at MICE.
STEP IV SubsystemDate Spectrometer solenoid #1 + #2Q3 2013 Fibre tracker #1 + #2Ready Focus coil #1Nov ’12 LH 2 system ATBC Solid absorber(s)TBC Liquid absorberReady DiffuserReady Virostek plate & TOF cage assy Ready Substation upgradeReady EMR installationMar’13 Radiation shutterReady AFC Moving platform #1Ready SS platforms InstallationReady Magnetic shielding planTBC Step IV ready Q2, 2014, courtesy Andy Nichols
Step IV - Critical Path 12 Critical path driven by delivery of Spectrometer Solenoids Solenoid installation in series, due to mapping requirements & resources
Concerns Mitigation of Stray Magnet Field Further analysis shows that problem is more severe than first thought. Need to find alternative position for sensitive electrical components, racks & compressors etc. Options being considered 1.Temporary solution - move racks behind North Wall were RF amplifiers will be installed. 2.Distribute compressors around west wall. 3.Install equipment in ISIS plant room – could be final solution for step VI also. 4.Provide return yolks around magnets ~ 130T of steel, needs to be engineered properly, supports, access etc. Could delay step IV. Collaboration decision to be made in January. Solution’s 1,2 & 4 will be most expensive -labour -shielding 13
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