1. Computer Literacy for IC 3 Unit 2: Using Productivity Software Chapter 3: Formatting and Organizing Paragraphs and Documents © 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 1

2. Learning Targets 51.I can customize settings in Word 52.I can import text from another document 53.I can create, apply, and modify styles 54.I can use Language tools 55.I can create footnotes 56.I can manage citations 57.I can create a bibliography/works cited page 58.I can prepare a document for printing © 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 2

3. 3 Overview Office applications provide easy ways to customize the programs to fit your needs and preferences. Word has a number of features that enable you to add the required components to documents, such as footnotes, citations, and a reference page. Word provides language tools that check your spelling, grammar, and word usage. © 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 3

4. 4 Word Options Dialog Box Spelling Options Click to Access Advanced Options Click to Access AutoCorrect Options © 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 4

5. Word Options - Advanced Editing Options © 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 5

6. 6 Import a File Click the Object drop down arrow Click Text from File Click the Insert Tab © 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 6

7. Creating Headers and Footers Click the Insert tab Click the Header or Footer button Choose desired header style Edit Header © 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 7

8. Quick Styles Click More button and click Save Selection as a New Quick Style Name Your Style If necessary, modify your style © 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 8

9. Styles © 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 9

10. Modify a Style Change style properties Select to automatically update Change formatting © 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 10

11. Customized Styles Click the Styles dialog box launcher to access Styles task pane Styles task pane Click the New Style button Create New Style in the Create New Style dialog box © 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 11

12. Spelling and Grammar Note: Always review suggestions given and compare them to what you know. Do not assume all suggestions are right within the context of your document. Note: Always review suggestions given and compare them to what you know. Do not assume all suggestions are right within the context of your document. Click the Spelling and Grammar button or press F7 to start the Spelling and Grammar checker © 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 12

13. Correcting Errors Spelling error Spelling suggestion Spelling shortcut menu © 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 13

14. Thesaurus Likely replacements Look up synonyms for “decision” Note: Always review the definition of a synonym before using it. Read the sentence using the synonym to be certain it fits the context. Note: Always review the definition of a synonym before using it. Read the sentence using the synonym to be certain it fits the context. © 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 14

15. Word Count Statistics display in the Word Count dialog box Click the Word Count button © 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 15

16. Questions? © 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 16