1. Exploring Microsoft Word
Chapter 1
What Will Word Processing
Do For Me? By
Robert T. Grauer
Maryann Barber
Exploring Microsoft Office XP - Microsoft Word Chapter 1

2. Exploring Microsoft Office XP - Microsoft Word Chapter 1
Objectives (1 of 2)
Define word wrap, hard return and soft return
Distinguish between insert and overtype
Describe Word screen elements
Create, save, retrieve, edit, and print a document
Check a document for spelling; describe the function of the custom dictionary
Exploring Microsoft Office XP - Microsoft Word Chapter 1

3. Exploring Microsoft Office XP - Microsoft Word Chapter 1
Objectives (2 of 2)
Describe AutoCorrect and AutoText; explain how they can help to create a personal shorthand
Use the thesaurus to find synonyms and antonyms
Explain the objectives and limitations of the grammar check, and customize it for business or casual writing
Differentiate between the Save and Save As commands; describe various backup options
Exploring Microsoft Office XP - Microsoft Word Chapter 1

4. Exploring Microsoft Office XP - Microsoft Word Chapter 1
Overview
Word processing software is used to create documents
Create a document
Save a document
Display a document on monitor and edit as necessary
Print document any time in draft or final form
This is a overview of why we use word processing software and the tasks to perform.
Do you remember typing your term papers in high school? Recount to your students how much easier creating term papers are with the advantages of word processing.
Exploring Microsoft Office XP - Microsoft Word Chapter 1

5. Basics of Word Processing
Word Wrap
Hard Return vs. Soft Return
Insertion Point
Toggle Switches
Insert Mode vs. Overtype Mode
Deleting Text
Word Wrap - text automatically wraps text from one line to the next without pressing the enter key
Hard Return - created by the user when the enter key is pressed
Soft Return - created by the word processor as it wraps text from one line to the next
Insertion Point - Flashing vertical line that marks the place where text will be entered
Toggle Switch - A switch that causes the computer to alternate between two modes. For example, Caps Lock alternates between uppercase and lower case.
Insert Mode - Moves existing text to the right as new characters are being added. Insert key toggles between insert and overtype mode.,
Overtype Mode - Types over existing characters as new characters are added. Used for correcting typos.
Normal View - this view shows the only the body of the current page; faster and preferable when entering text and editing (See Figure 1.6 page 15 in textbook)
Page Layout View - this view shows the complete page with headers, footers and all formatting applied (See Figure 1.7 page 16 in textbook)
AutoCorrect Feature - corrects predefined spelling errors and/or mistakes in capitalization, automatically as the words are entered.
Exploring Microsoft Office XP - Microsoft Word Chapter 1

6. Exploring Microsoft Office XP - Microsoft Word Chapter 1
Word 2000 Screen
Title bar
Minimize
Restore
Close
Toolbar
Menu bar
Task
Pane
Ruler
Office Assistant
Status bar
Scroll bar
Exploring Microsoft Office XP - Microsoft Word Chapter 1

7. Standard and Formatting Toolbars
Standard Toolbar
Formatting Toolbar
Exploring Microsoft Office XP - Microsoft Word Chapter 1

8. Exploring Microsoft Office XP - Microsoft Word Chapter 1
The File Menu Commands
New
Open
Close
Save
Save As
Save as Web Page
Page Setup
Print Preview
Print
Exploring Microsoft Office XP - Microsoft Word Chapter 1

9. Exploring Microsoft Office XP - Microsoft Word Chapter 1
Save As Dialog Box
Folder Where
Stored
File Type
File Name
Exploring Microsoft Office XP - Microsoft Word Chapter 1

10. Exploring Microsoft Office XP - Microsoft Word Chapter 1
Open Dialog Box
Folder Where
Stored
File Type to Display
File to be opened
Exploring Microsoft Office XP - Microsoft Word Chapter 1

11. Troubleshooting: Normal View
No Margins Displayed
Horizontal Ruler Displayed
Normal Button
Exploring Microsoft Office XP - Microsoft Word Chapter 1

12. Troubleshooting: Print Layout View
Horizontal Ruler Displayed
Vertical Ruler Displayed
Print Layout
Button
Margins Displayed
Exploring Microsoft Office XP - Microsoft Word Chapter 1

13. Troubleshooting: Show/Hide Codes
Nonprinting Hard Returns
Nonprinting Space Code
Exploring Microsoft Office XP - Microsoft Word Chapter 1

14. Exploring Microsoft Office XP - Microsoft Word Chapter 1
Spell Check
Suggestions
Ignore
Ignore All
Add to Dictionary
Change
Change All
Exploring Microsoft Office XP - Microsoft Word Chapter 1

15. AutoCorrect and AutoText
Tools Menu
AutoCorrect Options Command
AutoCorrect
AutoText
Add button
Other Options
Exploring Microsoft Office XP - Microsoft Word Chapter 1

16. Exploring Microsoft Office XP - Microsoft Word Chapter 1
Thesaurus
Tools Menu
Language Command
Thesaurus
Look Up
Meanings
Replace
Cancel
Exploring Microsoft Office XP - Microsoft Word Chapter 1

17. Exploring Microsoft Office XP - Microsoft Word Chapter 1
Grammar Check
Tools Menu
Spelling and Grammar Command
Grammar
Suggestions
Ignore Once
Ignore Rule
Change
Cancel
Exploring Microsoft Office XP - Microsoft Word Chapter 1

18. Exploring Microsoft Office XP - Microsoft Word Chapter 1
Save Command
Save As Command
Backup Options
Backup Procedures
Quit Without Saving
File Options
Exploring Microsoft Office XP - Microsoft Word Chapter 1

19. Exploring Microsoft Office XP - Microsoft Word Chapter 1
Chapter 1 Summary (1 of 2)
Introduction to word processing
Insert and overtype modes
Toggle switches
Selecting/Deleting text
Enter key for hard returns
Text automatically wraps and creates soft returns
Troubleshooting
A chapter summary is given on pages of the textbook.
Key words and concepts are listed on page 36 of the textbook.
Students should master the concepts and vocabulary of this chapter before progressing to the next.
Exploring Microsoft Office XP - Microsoft Word Chapter 1

20. Exploring Microsoft Office XP - Microsoft Word Chapter 1
Chapter 1 Summary (2 of 2)
Open command retrieves file
Save command saves file to disk
Spell check
Using AutoCorrect/AutoText features
Thesaurus for synonyms and antonyms
Grammar check
Backup options
Exploring Microsoft Office XP - Microsoft Word Chapter 1