1. 1 Introduction to Word Chapter 2 Lecture Outline

2. 2 Page Margins: Default Margins: Top margin… 1.0” Bottom margin… 1.0” Left margin… 1.25” Right margin… 1.25” 2 ways to Change Margins: File Page setup Margins tab OR: Double click gray area of ruler Margins tab

3. 3 Line Spacing: Default line spacing: Single spaced Line spacing (XP only): Single [ctrl] + [1] Double [ctrl] + [2] 1.5 [ctrl] + [5]

4. 4 Steps to change Line Spacing: Format menu Paragraph Indents and spacing tab Line spacing

5. 5 Headers and Footers: Headers: Text you want printed at the top of each page in the document Footers: Text you want printed at the bottom of every page in the document

6. 6 Steps to insert Headers/Footers: View menu Header and Footer

7. 7 Indenting Paragraphs: “Candy Kisses”- “Never grab a kiss until they tell you their name.” First line indent- The first line of each paragraph is indented while the other subsequent lines are not. Steps to indent the first line of multiple paragraphs: Select paragraphs Format menu Paragraph Indents and spacing tab Special drop-list

8. 8 2 nd way to indent first line of multiple paragraphs: Select the paragraphs Drag first line indent marker on ruler

9. 9 What if….. You have already typed a document but failed to indent paragraphs: Select all of document Click and hold first line indent & slide over ½ inch.

10. 10 Hanging Indent: The first line of the paragraph hangs to the left and every other line receives the indent.

11. 11 Steps to create a hanging indent: Select the paragraphs Format menu Paragraph Indents and spacing tab Special drop-list Mouse: Select paragraphs Drag hanging indent marker on ruler

12. 12 AUTOCORRECT: a feature that automatically corrects some typographical errors as you type To find: tools – autocorrect tab (ex: replace tcchs with Todd County Central High School) Autocorrect options button: Displays when you click the small blue box below text Displays a menu that allows you to undo a correction or change how Word handles future automatic corrections

13. 13 Footnotes/Endnotes: Footnote- Explanatory note at the bottom of the page Endnote- explanatory note at the end of the document Superscript- raised numbers or letters

14. 14 Steps to add a Footnote/Endnote: Insert menu Reference Footnote Insert button

15. 15 2 ways to Modify a style: Ex: change style, indent, double space Right click in note pane Style in the shortcut menu Choose footnote text from list Click modify button OR: Click styles and formatting button on formatting toolbar

16. 16 Word Count: Tools menu Word count

17. 17 Page Breaks: Soft Page Break- a page break automatically inserted by Word when it determines the text has filled one page Hard Page Break- a page break forced into the document by the user

18. 18 2 ways to insert hard page break: Insert menu Break Page break [ctrl] + [enter]

19. 19 Symbols: Insert menu Symbol Choose a font category Use keyboard shortcuts

20. 20 Hyperlinks: Type the address then space or enter OR: Select text Click insert hyperlink button on standard toolbar

21. 21 Sorting: Select text Table menu sort

22. 22 Browsing vs. Scrolling: Browsing: Click the “next page” or “previous page” button on scrollbar OR: Click browse object button on scrollbar Choose “goto” Scrolling: Double-click “page” on the status bar

23. 23 Cut/Copy/Paste: Steps to move text: Select text Choose “cut” Move insertion point to desired location Choose “paste” Drag & Drop: Select text Place pointer within selection and drag to new location

24. 24 Steps to copy text: Select text Choose “copy” Move insertion point to desired location Choose “paste” Drag & drop: Select text [ctrl] Place pointer within selection and drag to new location

25. 25 Smart Tags: A button that automatically appears on the screen when Word performs a certain action.

26. 26 Smart Tags: Autocorrect options: undoes an automatic correction, stops future automatic corrections of this type, or displays the autocorrect options dialog box Paste options- specifies how moved or pasted items should display, e.g., (1) with original formatting, (2) without formatting, or with different formatting.

27. 27 Find/Replace: Edit menu Replace command OR: Double-click on the left side of the status bar

28. 28 Thesaurus: A tool that provides synonyms and antonyms Select the word Tools menu Language command Thesaurus 2 nd way: Right click on word Choose synonym Select a replacement word

29. 29 THE END!!!!!