2. KDE Changes Chart of Accounts KASBO, Spring 2009

3. What did not change.. Funds Units Balance Sheet Object Codes Expenditure Objects for 0100s-Salaries and 0200s-Benefits (except for adding 0216 earlier this year and a description change for 0293)

4. What type of basic changes will districts see Description Changes Moves Added segments Deletions

5. Highlights Function – biggest changes are the 2600’s – Applied the SBDM regulation to the 1100 & 1900 function 1100 Function changed to Instruction SBDM 1900 Function changed to Other Instruction Non-SBDM (considered board paid) Program – Each program level has a board paid program code – 0910 Food Service changed to 470

6. Highlights, continued Expenditure objects with the biggest changes are: – Most of 0330’s moved to 0340’s – 0590’s content changed – 0830’s no longer Interest now Debt-related Expenditures/Expense – 0900’s no longer Other Uses of Funds now Other Items Revenue Objects no longer will have a 2000s of Revenue from Intermediate Sources/None in Kentucky

7. New Features Validation Utility for payroll and Chart of Accounts Web based submission of the Tentative Budget Interactive COA Web document that will be searchable with descriptions in PDF and also in Excel Account definitions

8. Utilities Chart of Account Clean Up Utility Chart of Account Change Utility GL Account Mass Change Account Compliance Utility (Brian Pelletier, a MUNIS employee is giving a presentation that details each one.)

9. Once a district’s report is submitted to KDE with the new Chart of Account structure, all future reports must also contain the new Chart of Account data. START DATES & IMPLEMENTATION OPTIONS REPORTSREPORT DUE DATE 2010-11 Tentative Budget5/30/10 2009-10 Un Audited AFR7/25/10 IMPLEMENTION DATE The 2008-2009 Audited AFR (Due November 2009) must be approved by KDE before districts can make changes to their Chart of Accounts.

10. A District Perspective Sheila Miller from Owen County Questions & Answers Email address: karen.conway@education.ky.gov

11. “ORGS” ORGS will change Stay tuned for presentation at the Fall 2009 KASBO

12. Change does not change tradition. It strengthens it. Change is a challenge and an opportunity; not a threat. --Prince Phillip of England