1. Sunbury Poll Question Consultation Meeting Sunbury Football Social Club Wednesday 3 July 2013 1

2. 2 Outline of Meeting  Introduction  Possible Poll Questions  Timelines and Next Steps  Discussion  Contact details for making a submission

3. 3 Proposed Process The poll will be conducted as consistently as possible with the procedures used in an ordinary council election:  Conducted by the Victorian Electoral Commission  Residents and ratepayers on the municipal voters’ roll for Hume City Council as if a council election was being conducted  By postal vote  Ballot packs to be sent by post with background information on the poll and instructions on how to make a formal vote  Voluntary voting

4. D R A F T 4 Draft Ballot Paper Proposal: To establish a new Shire of Sunbury consisting of all the area west of Deep Creek within the current municipal district of the Hume City Council Are you in favour of the Proposal? Direction to the Voter If you wish to vote for the proposal, write the word “YES” in the space provided above. If you wish to vote against the proposal, write the word “NO” in the space provided above.

5. 5 Poll Wording Three possible options for wording of the question are: 1.Proposal: To establish a new Shire of Sunbury consisting of all the area west of Deep Creek within the current municipal district of the Hume City Council. Are you in favour of the proposal? Yes or No. 2.Proposal: To establish a new Shire of Sunbury. Are you in favour of the proposal? Yes or No. 3.Proposal: To establish a separate Shire of Sunbury even if this means municipal rates will rise? Are you in favour of the proposal? Yes or No. 4.Other ideas?

6. 6 Next Steps Next steps in the process are:  Advertisement seeking feedback on the poll question to appear in local papers on or about 9 July 2013  Email to those residents on the Department’s contact list notifying them of the opportunity to provide feedback  Feedback on poll question due by 21 July 2013  Poll ballot paper mailed out to voters at the start of October 2013

7. 7 Poll Voting Timelines Timelines will be determined by the Victorian Electoral Commission. An indicative timeline of major activities is:  Voter roll closes mid August 2013  Notice of the poll published in local media end August to mid September 2013  Poll ballot paper mailed out to voters at the start of October  Close of voting 6pm Friday 25 October 2013  Counting of votes commence Saturday 26 October 2013  Count per ward and also for whole of Hume  Minister notified of counting results as soon as possible thereafter

8. Discussion 8

9. Thank you 9 For more information and to make a submission on poll question Local Government Victoria www.dpcd.vic.gov.au/localgovernment/ (03) 9208 3631 Send submissions to: local.government@dpcd.vic.gov.au or Sunbury project, Local Government Victoria Department of Transport, Planning and Local Infrastructure GPO Box 2392, Melbourne, 3001