1. Independent External Evaluation of UNESCO Presentation to Information Meeting July 6th 2010

2. Independent External Evaluation of UNESCO In this presentation we would like to inform UNESCO’s Permanent Delegations about: The work that has been completed The stage we are at in the overall IEE project Emerging findings and key ideas; and Types of recommendations that follow

3. Independent External Evaluation of UNESCO It is also important to say what we are NOT going to do this morning: We are not going to present a final report or all our main conclusions and recommendations These will be presented to the October Executive Board meeting and relevant reports will be circulated in advance

4. Independent External Evaluation of UNESCO Since the previous information meeting in June we have: Met with all electoral groups and where requested with individual ambassadors Coverage of field locations: Addis Ababa, Dakar and Accra; Buenos Aires and Costa Rica; Bangkok, New Delhi & Beijing; Doha and the Iraq office in Amman Attended all the DGs ‘Consultation Meetings’ preparatory to the next C/5 – in Rabat, Kampala, London, Port O Spain & Changwon

5. Independent External Evaluation of UNESCO Activities (continued): Interviewed members of the Secretariat individually and in groups across all sectors & from all central management units Met twice with the DG in order to be informed about current plans and strategies Visited New York and Geneva to meet both those involved in & leading the UN Reform process; and UNESCO’s UN partners Reviewed extensive documentation from the Executive Board and the General Conference; from Sector based programmes – Workplans and programme files; from IOS evaluations and other UN reports & evaluations

6. Independent External Evaluation of UNESCO To start with some ‘high level’ conclusions First Although, forward-looking IEE has also considered UNESCO’s constitution and mandate – and concluded that there is no reason to suggest changes. Indeed we have found the ambition to: ‘build peace in the minds of men’ of continuing relevance also in the 21 st century and have used this and similar statements as ‘evaluative criteria’ against which to assess the activities and strategies of UNESCO

7. Independent External Evaluation of UNESCO Second UNESCO is not starting from a blank slate – many necessary changes have been put in place over the last 10 years For example In administrative procedure, reporting results, strategic planning, prioritising Africa and Gender, decentralisation, starting to build evaluation awareness, strengthening links with the UN This has laid the foundations for necessary future change

8. Independent External Evaluation of UNESCO Third UNESCO still faces systemic and fundamental problems that carry serious risks (reputational, financial and operational) and will require sustained attention over many years Comparing UNESCO with other UN agencies – both Funds and Programmes and Specialised Agencies (e.g. UNICEF, UNDP, WHO, FAO, UNAIDS & UNHCR) – many have implemented fundamental programmes of ‘renewal’ and ‘modernisation’ to address similar problems to those that UNESCO faces

9. Independent External Evaluation of UNESCO Fourth Our ‘diagnoses’ often confirm previous in-house reviews; JIU reports; IOS evaluations; Executive Board and Secretariat task forces recent and historical Many past reports and recommendations have not led to action. For this reason one question that we have also asked is why it is so difficult to implement change in UNESCO?

10. Independent External Evaluation of UNESCO There are a number of answers to this question, for example: Limited capacities to manage change and translate knowledge into action Lack of a consensus on problems or solutions (or both) which limits or prevents debate Low levels of trust and a widely shared belief that most change will yield negative consequences for groups and individuals A tendency to argue for a narrow rather than collective interests

11. Independent External Evaluation of UNESCO Answering questions in IEE ToR We can already begin to provide preliminary answers to questions in our ToR. What follows should be regarded as ‘emerging findings’ & may be revised

12. Independent External Evaluation of UNESCO The challenges that UNESCO faces in the future and how to deal with them UNESCO has identified demographic, environmental, technological, socio-economic and cultural ‘challenges’ that are global, mutually reinforcing and mostly persistent Challenges become relevant to UNESCO when they impinge on its mandate – e.g. threatening peace or sustainable development; or its delivery modalities UNESCO’s mandate is wide ranging, with risks of over- extension, fragmentation and unrealistic expectations: identifying challenges for which UNESCO has a comparative advantage is vital UNESCO’s ability to deliver requires appropriate resources and strategies, in particular partnerships with other agencies, political consensus, aligned HR practices, adequate funding

13. Independent External Evaluation of UNESCO Whether UNESCO has had impact addressing these challenges UNESCO ‘s reporting focuses on ‘results’ not impacts – weak evaluation culture and limited investment in impact assessment Effects and impacts are co-produced with partners & only obvious in the longer term – makes assessing UNESCO’s contribution difficult Good examples of beneficial impacts for member states but also underperformance: weak offices, limited skills, small scale activities, poor coordination with HQ Weakness in service delivery but strength in leading global efforts with multiple stakeholders – e.g. global inter- governmental programmes

14. Independent External Evaluation of UNESCO The division of competences between Governing Bodies & the Secretariat The ‘division of competences’ clearer in Basic Texts than in practice: e.g. confusion about priority setting, politicisation of UNESCO, micro-management Overlapping governance arrangements with semi-autonomous Committees (Conventions, Scientific Programmes, Category 1 Institutes) reinforced by low percentages of Regular Budget support UNESCO’s governance rates highly on ‘legitimacy’ and ‘representation’ criteria but less highly on ‘transparency’ and ‘efficiency’ Areas of governance weakness: scientific governance & network governance – may require different approaches

15. Independent External Evaluation of UNESCO The contribution of civil society & business community NGO liaison is well established but mainly as a vehicle for programme delivery rather than ‘democratic engagement’ UNESCO does not automatically include civil society in its planning & priority setting: perceived conflict with strong inter-governmental ethos There are specific examples of effective private sector/foundation relationship but limited by UNESCO’s mandate areas where private sector involvement is often less strong The Private Sector has mainly been treated as part of ‘fundraising’ – a more holistic strategy still evolving

16. Independent External Evaluation of UNESCO Coherence of Secretariat work within and across sectors More intersectoral and interdisciplinary work has been advocated by Governing Bodies & DG for many years: implementation to date has been limited Incentive systems and organisational supports (financial, human resources and managerial) have not been adequate to implement this goal Informal inter-disciplinary work goes on within sectors and programmes but is not always well-supported A systematic analysis of the conditions under which cross sectoral work is necessary and beneficial has not taken place

17. Independent External Evaluation of UNESCO How UNESCO is participating in UN system and reform UNESCO has worked effectively with other Specialised UN agencies shaping UN reform Opened up opportunities for: new funding, UNDAF participation and Non Resident Agency status Despite improvements UNESCO is not seen as reliably delivering in line with its mandate by some major UN partners – need to be aware of overlapping mandates & competition Perceived UNESCO weaknesses: partnering capacities and over-centralisation in HQ balanced by perceived strengths in high level capacity building

18. Independent External Evaluation of UNESCO Identifying Recommendations The IEE is required to come up with ‘actionable recommendations’ –what can be done to meet 21 st century Challenges more effectively Based on findings outlined earlier we have begun to identify recommendations by first specifying a number of ‘critical choice’ areas These are not fully developed but four are presented here to indicate thinking so far

19. Independent External Evaluation of UNESCO The four critical choice areas are: The distribution between country; regional/cluster; and global focus to deliver better results and international cooperation Reconciling UNESCO as an inter-governmental body with a UNESCO of knowledge & intellectual leadership Improving ‘strategic focussing’ that is thematic & cross disciplinary whilst recognising the need for specialisation and excellence Ensuring that UNESCO optimises its network strengths alongside its institutional governance and management

20. Independent External Evaluation of UNESCO The distribution between country; regional/cluster; and global focus to deliver better results and international cooperation IADGs including the MDGs reinforce expectations that UNESCO should meet country needs; yet UNESCO is not a conventional 'development agency’. ‘Building peace in the minds of men’, UNESCO’s normative role and UNESCO’s mandate emphasises international cooperation and countries working together. Desirable Outcomes Reconciling direct support for individual countries especially LDCs with UNESCO’s broader peace-building role Developing new partnerships & new ways to partner that enhance the effectiveness & efficiency of UNESCO actions at country/regional/cluster and global levels

21. Independent External Evaluation of UNESCO Reconciling UNESCO as an inter-governmental body with a UNESCO of knowledge & intellectual leadership This dilemma goes back to the origins of UNESCO. Being a knowledge broker and managing epistemic communities still requires internal expertise. Many of UNESCO’s partners see this expertise as weak at present Desirable outcomes A better balance between political prioritisation and ‘scientific governance’ HR policies that would invest in and strengthen UNESCO’s internal expertise on an ongoing and committed basis

22. Independent External Evaluation of UNESCO Improving ‘strategic focussing’ that is thematic & cross disciplinary whilst recognising the need for specialisation and excellence UNESCO with limited resources needs to focus its efforts. There is a broad consensus on cross cutting priorities such as sustainable development; poverty reduction/social inclusion; and intercultural dialogue. Experts and scientists argue for importance of specialisation and disciplines. Desirable outcomes An agreed means to decide which priority areas interdisciplinary work is likely to yield the greatest value added Criteria and mechanisms to discriminate between apparently equally relevant & excellent programmes of work

23. Independent External Evaluation of UNESCO Ensuring that UNESCO optimises its network strengths alongside institutional governance and management UNESCO is a network as well as an institution. Much of UNESCO’s reputation & global ‘presence’ is built on networks: Scientists, NGOs, private sector partners, ‘Clubs’, Associated Schools, Professors, National Commissions, Category 1 & 2 Institutes, UNESCO sites etc. Networks are not fully controlled or funded by UNESCO but many more synergies are possible. Desirable outcomes Capabilities to steer UNESCO networks in collaborative, decentralised but also purposive ways Stronger recognition of ‘network UNESCO’ as a home for assets (new institutions, programmes and networks) that UNESCO creates

24. Independent External Evaluation of UNESCO This presentation reported on ‘work in progress’. Most information has now been collected and analysis is underway IEE expects to present to the Executive Board in October relevant answers & ‘actionable recommendations’ with regard to the overarching question set: How should UNESCO position itself to address the challenges of the twenty-first century and make the most of prospective opportunities?