1. Element 6 Print word processingdocuments

2. LEARNING OUTCOMES 1. Preview document using print preview mode. 2. Correctly select basic print options. 3. Print from installed printer

3. PREVIEW DOCUMENT The preview of a document shows multiple pages (of the document) in a reduced size. The preview of a document shows multiple pages (of the document) in a reduced size. This view allows you to check its layout before it is printed. This view allows you to check its layout before it is printed. You are then able to make any editing and formatting changes while previewing and then print from the preview screen before printing. You are then able to make any editing and formatting changes while previewing and then print from the preview screen before printing.

4. To preview document the following you must know: How to select the print preview mode. How to select the print preview mode. How to make adjustment to the print preview mode How to make adjustment to the print preview mode

5. SELECT PRINT OPTIONS Most word processing software gives you several options for printing. Most word processing software gives you several options for printing. For example, you can print several copies of a document. For example, you can print several copies of a document. You can print individual pages or a range of pages. (See table on next slide). You can print individual pages or a range of pages. (See table on next slide). The Print icon on the Standard toolbar will allow you to send the document directly to the printer or you can access this function through the File Menu. The Print icon on the Standard toolbar will allow you to send the document directly to the printer or you can access this function through the File Menu. To check the print settings, you need to use the Print command on the File menu. To check the print settings, you need to use the Print command on the File menu.

6. The print option gives you the following range options OptionAction ALLPrints the entire document CURRENT PAGEPrints selected page or the page the insertion point is on. PAGESPrints the pages you specify by typing page numbers in text box. SELECTIONPrints selected text only, e.g. odd or even pages.

7. SELECTING INSTALLED PRINTER Understanding how to select the installed printer is important. Understanding how to select the installed printer is important. Since most organisations’ printer is on a network it gives the user the choice of printing the document from a printer of the user’s choice. Since most organisations’ printer is on a network it gives the user the choice of printing the document from a printer of the user’s choice. Having done all of the above you are ready to print your document. Having done all of the above you are ready to print your document.