1. Let’s Eat! Meal and Event Planning

2. Before you do anything else - become familiar with the university policy concerning purchase of food items: http://umwa.memphis.edu/umpolicies/UM1311.htm

3. Verify that money is available in your budget.

4. Does it pass the test?

5. For on-campus dining, go to the Catering website: http://www.campusdish.com/en-US/CSS/UnivMemphis/Catering/

6. Remember – we cannot approve our own meals!

8. Create a “Request for Meal Reimbursement” Form NOTE: Be sure to include: List of attendees AND Agenda or Flyer A – Z List http://bf.memphis.edu/forms/acct/acct05.htm

9. Forward the approved reimbursement form to Aramark FAX 2047

10. $200 Exception

11. A “Request for Meal Reimbursement” Form is also required for off campus meals.

14. Remember that charges incurred for meals during travel will be processed on a Travel Claim, not a Meal Reimbursement Form.

15. From Here to There Completing transfer vouchers

16. When is a Transfer Voucher used? When money needs to be transferred from one budget to another. Example: Parking permits Why is this not done with a Budget Revision? Who can initiate a transfer voucher?

17. Completing a Transfer Voucher: A-Z List http://bf.memphis.edu/forms/acct/acct08.htm

18. Remember: An approver can complete a transfer voucher, but it still must be approved by Sherry Crone Form must be approved by both departments Complete within 90 days

19. Request for Cash Reimbursement http://bf.memphis.edu/forms/burs/cashreimbursement.pdf

20. Questions?