1. Leadership in Social Settings Chapter 10 HPR 323

2. Purpose of Social Events  They get people together to work, play, learn, and have fun together.  The values of social recreation are realized primarily through the group process.  Social recreation can also promote group loyalty, solidarity and a feeling of belonging.  Can have an educational value.

3. Planning Outline Background Material  Type of Activity  Purpose  Participants  Date and time  Theme

4. Planning Outline Details  Operations - Facilities - Promotion, publicity - Decorations - Refreshments

5. Planning Outline Details  Program - First-comers - Mixers - Active Events - Quiet events - Ending

6. Planning Outline Details  Financial Costs for - Invitations - Decorations - Equipment, prizes, favors - Refreshments - Rentals - Transportation - Extra personnel

7. Types of Games  Low Organized  Lead-up  Team  Table  Mental  Wide  Simulation  New

8. Games to Avoid  Strenuous games for older adults.  Elimination games  Relays that are offensive, cause embarrassment or create health problems

9. Leading Games  Entice  Tell a story  Provide Directions/Explain rules  Playing  Transitions  End on a Positive note

10. Leading Songs  Get group’s attention  Introduce self and song.  Sing song  Break parts down  Teach actions  Each line with actions sung  Entire song

11. Special Events  One-time events that focus on a specific purpose. Examples of special events include: Festivals. A celebration based upon a significant event that occurs with some regularity, usually annually. Pageants. Pageants are usually based on legends or history and typically involve elaborate ceremony, exhibition, and display. A pageant usually occurs over a short period of time, possibly only a few hours. Conferences and Conventions. Conferences and conventions are large business and social activities that often last for several days and attract hundreds of individuals. Conferences and meetings are events that provide for a formal interchange of views and are designed to bring people together to learn, exchange information and ideas, make decisions, and enjoy themselves.

12. Special Event Management  Multitude of tasks that must be carefully planned and organized.  Recreation professionals usually plan special events by enlisting and overseeing various committees.

13. Seven Aspects to Special Event Management  Staffing  Scheduling of facilities  Secured financing including a detailed budget  Marketing and media relations  Risk management and legal considerations  Event productions  Evaluation

14. Benefits of Special Events  Promotion of Community Spirit  Promotion of Community Identity  Promotion of Community Cohesiveness and Involvement  Promotion of Historical and Cultural Heritage  Economic Development  Productive use of Leisure Time

15. Types of Special Events  Holiday Celebrations  Historical Celebrations  Cultural Arts  Ethnic Celebrations  Geographic Celebrations  Religious  Sporting Events  Novelty Celebrations

16. Special Event Committees  Steering Committee  Operations Committee  Facilities Committee  Safety and Security Committee  Publicity Committee  Program Committee  Finance Committee  Food/Concessions Committee  Product Sales Committee  Trouble-shooting Committee

17. Evaluation  Special Event evaluations are carried out to assist in the planning of future events  Evaluation report needs to include:  Committees and support groups involved  Types of Media used  The planning schedule  Financial contributors  All areas of planning and implementation  Multiple Evaluation methods needed (questionnaire, surveys, focus groups, etc)