1. Effective Presentations

2. 2 Aims In order to explore some issues which underpin giving effective presentations

3. 3 Some Outcomes At the end of the hour you will be able to: 1.Identify successes and areas for improvement in your presentations 2.Discover tactics for overcoming nervousness when giving presentations 3.Apply some tools for planning and structuring presentations more effectively

4. 4 Choosing What To Forget Your biggest decision, in the next hour, is to choose what you want to forget, from what you experience with me now. In that way we will all be practising purposeful activity. I can aim to raise your awareness of how to present effectively I can aim to increase your understanding of how to present effectively You need to choose which, if any, tools and techniques you will take away to practise in future. That is the way you will develop your skill.

5. 5 Argh A Presentation! Presenting can be a very stressful experience. Understanding why we need to make presentations can limit that stress.

6. 6 Question one Why might you want/need to make a presentation?

7. 7 Purpose of Presentations  Presentations should aim to achieve one of the following: To inform or describe To instruct or explain To persuade, convince or inspire

8. 8 Perfect Presentations No presentation is ever perfect We can and must always reflect on what we do Need to try and avoid the obvious mistakes

9. 9 The Reverse Ishikawa Make a list of some of the things that could go wrong in a presentation. List the steps/measures we can take to ensure that these do not occur

10. 10 Risks and Controls Voice Nerves Equipment failure Time Stuffy room Audience Glass of water, throat lozenge, warm up exercise Deep breathing, positive mental image, know your subject & practise Have a back up method – OHP or handouts Time your trial runs and know what you can drop Involve the audience and open the windows If quiet ask them questions, if noisy ask them to save their questions until the end

11. 11 Qualities An audience will listen with interest if you have four qualities: Conviction Enthusiasm Power of speech Simplicity

12. 12 Planning and Structuring Presentations The key steps in planning a presentation are: Identify the purpose Identify the needs of the audience Decide on the structure with objectives Think of the impression you wish to create by the end

13. 13 Aiming Your Presentation Target Audience Who? How many? Location? Room layout? Their expectations? Aims In order to… So that…. Desired End Result Describe what you want your audience to know/feel after your presentation Outcomes The aims will be achieved by… Or, by the end of the presentation your audience will: -Be aware of… -Be able to…

14. 14 Timebars Plan the sequential stages of your presentation and ascribe real times to the stages, thus: Intro 09:15 Point 1 09:20 Point 2 09:25 Point 3 09:30 Point 4 09:35 Point 5 09:40 Conc 09:45

15. 15 KISS and Tell it like the news Keep It Short and Simple Tell it like the news Headlines Key stories Recap headlines

16. 16 Giving a Presentation Practical Arrangements If possible check out the room before the event Give yourself plenty of of time to ‘set out your stall’ before the presentation Check equipment and have contingency plan Think about the layout of the room Check lighting and other environmental conditions Gauge the mood of the audience as they arrive

17. 17 Speak clearly and audibly - sound check Lighthouse Giving a Presentation Vary pitch and volume Use pauses for emphasis Don’t read from your notes Don’t talk to the screen or Flipchart

18. 18 Giving a Presentation Mannerisms Don’t be tempted by manual props Don’t keep loose change, keys in your pocket Verbal tics Watch out for furniture Avoid ‘closed’ or tense body positions Check hair and clothes before you stand up

19. 19 Starting a Presentation Start it with a BANG! Ask a question Make a bold awakening statement Use a audio/visual aid Tailor your opening to your audience

20. 20 Presenting is a skill “True ease of writing comes from art, not chance, as those move easiest who have learnt to dance”. Alexander Pope “The Rape of the Lock”

21. 21 Over to You! So what have you learnt, or been reminded of about presenting? What will you forget? What do you need to practise? Good Luck!

22. Developing Effective Presentation Skills Thank you