1. 1 Microsoft Excel An Introduction to Spreadsheets Lecture 18

2. 2 Charts To make a chart click on the chart wizard. Now decide what kind of chart you would like to use. Enter the formula =$E$2:$E$6 into the range box. Then enter the necessary information into step 2, and then press finish.

3. 3 Chart Wizard

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8. 8 This is similar to what your chart should look like, depending on the type of chart you select.

9. 9 Sorting data in a worksheet. To sort any kind of data in a worksheet select the data you want sorted and then go to sort in the data menu. Press continue with the current selection. Press ascending to make the information be sorted alphabetically A-Z, press ok. Your information will now appear sorted by first name A-Z.

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20. 20 Template A template is a worksheet in which text and formulas have been entered but the data manipulated by the formulas have been left out. A template is created when it is used on a periodic basis, e.g., a quarterly report, a grade roster, ….

21. 21 Example template Student names and grades are left out

22. 22 Enter data Add some data see the results

23. 23 Enter more data Add more data

24. 24 Final form data

25. 25 Copying cells Cell Formula Let the above notation represent that a Formula is stored in a Cell. For example, D2 B2 * C2 says that formula =B2*C2 is stored in cell D2. To compute the formula in Cell destination copied from Cell source use the notation below: Cell source Formula source c | | r Cell destination Formula destination where c = change in column from source to destination and r = change in row from source to destination.

26. 26 Relative Addressing Copy D2’s contents to cell D10 D2 B2 * C2 c=0 | | r=8 D10 ? Do not change the column but advance the row by 8 implies B10 * C10 is the formula stored in cell D10. Change all columns by c and change all rows by r

27. 27 Absolute Addressing Copy D2’s contents to cell D10 D2 B2 * $C$2 c=0 | | r=8 D10 ? Do not change the column but advance the row by 8 whenever they are not preceded by a $ implies B10 * $C$2 is the formula in cell D10. Change all columns and rows as before except when both are preceded by a $

28. 28 Add a bonus (cell C3) to each score

29. 29 Copying with relative addressing gives incorrect results

30. 30 Cell C3 contains the bonus points not cell C6

31. 31 Use absolute addressing

32. 32 Copy formula

33. 33 Cell reference is fixed

34. 34 Mixed Addressing Copy D2’s contents to cell D10 D2 B2 * C$2 0 | | 8 D10 ? Do not change the column but advance the row by 8 whenever one or the other are not preceded by a $ implies B10 * C$2 is the formula in cell D10. Change all columns and rows as before except when one or the other but not both are preceded by a $

35. 35 Sheet Referencing A formula that contains references to cells in other sheets of a workbook allows you to use data from multiple sheets and to calculate new values based on this idea. The formula contains a sheet reference consisting of the name of the sheet, followed by an exclamation point and the cell range or reference.

36. 36 The sheet reference can be accessed if the equal sign is clicked.

37. 37 Saving and printing a worksheet. File | Save or Save as Entire workbook will be saved

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39. 39 Printing… File | Print : Entire workbook Current worksheet