2. 10/25/2015Handout - Design - Presentation Best Practices.ppt 1 Overview of Presentation Design Best Practices Created by Rick Rava

3. Handout - Design - Presentation Best Practices.ppt 2 What is Groupware? Technology that enables: Teamwork Synchronous or asynchronous communication Working from local or remote locations Normally includes the following technologies: Communication / EMail Programming / Custom Application Development Workflow / Business Rules Web Security

4. Handout - Design - Presentation Best Practices.ppt 3 What is Groupware? Is it WebMail? Is it AOL Instant Messenger? Is it WebCT Discussion Forums?

5. 10/25/2015Handout - Design - Presentation Best Practices.ppt 4 Ask the CEO Improving a Company’s Communication

6. Handout - Design - Presentation Best Practices.ppt 5 Why? To Improve Teamwork & Communication Feedback Will to Used to Improve Service to Patients, Families, and Employees Improved Services TechniciansResearchersPhysiciansEducatorsNurses Clerical Staff Engineers

7. Handout - Design - Presentation Best Practices.ppt 6 Manual Process Let’s examine how the process would work without any technology! Ask The CEO Suggestion Box

8. Handout - Design - Presentation Best Practices.ppt 7 Manual Process Questions What problems did the employee uncover? What did the CEO notice? What obstacles did the Vice President uncover?

9. Handout - Design - Presentation Best Practices.ppt 8 Employee Reads Posts Employee Asks Question Employee Reads Response How Does the Technology Solution Work? Routed to Sr. Staff for Review Routed to CEO For Completion Proofed & Posted by Communication Manager Employee Sees This What Happens Behind the Scene Overview

10. Handout - Design - Presentation Best Practices.ppt 9 How Does the Technology Solution Work? Employee Can Only See the Response CEO Answers the question Security Groupware Secures Information to Authorized Personnel

11. Handout - Design - Presentation Best Practices.ppt 10 How Does it Work? The Details… Question Employee Posts Question

12. Handout - Design - Presentation Best Practices.ppt 11 Question Route to Sr. Staff Administrative Assistant Routes the Question to the most Appropriate Sr. Staff Person How Does it Work? The Details…

13. Handout - Design - Presentation Best Practices.ppt 12 Question Route to Sr. Staff Sr. Staff Researches Ideas & Routes to CEO Sr. Staff Ideas How Does it Work? The Details…

14. Handout - Design - Presentation Best Practices.ppt 13 Question Route to Sr. Staff CEO Reviews & Writes Response Sr. Staff Ideas CEO Response How Does it Work? The Details…

15. Handout - Design - Presentation Best Practices.ppt 14 Question Route to Sr. Staff Communication Manager Reviews & Posts Sr. Staff Ideas CEO Response Approval How Does it Work? The Details…

16. Handout - Design - Presentation Best Practices.ppt 15 Question Route to Sr. Staff Employees Read Answer Sr. Staff Ideas CEO Response Approval Answer Groupware Enables Workflow That Can be Sequential or Random How Does it Work? The Details…

17. Handout - Design - Presentation Best Practices.ppt 16 Ask The CEO Demo Employee starts up Ask The CEO from Company Intranet Groupware Enables Web Based Solutions What is an Intranet?

18. Handout - Design - Presentation Best Practices.ppt 17 Ask The CEO Demo Employee Asks Question Joint Strategic Plan Why is the Joint Strategic Plan between GHS and the Guthrie Clinic so important? Groupware Enables Customized Application Development

19. Handout - Design - Presentation Best Practices.ppt 18 Ask The CEO Demo Administrative Assistant Routes Question & Sr. Staff Person Receives Email Guthrie Notes Server Sr. Staff Member Groupware Aids In the Processing of Work (reminders) What is a doc link?

20. Handout - Design - Presentation Best Practices.ppt 19 Ask The CEO Demo Sr. Staff Enters Their Ideas and Forwards it to CEO or other Sr. Staff Member Subject: Strategic Plan Question: Why is the joint strategic plan between GHS and the Guthrie Clinic so important? Response: Both organizations must plan together… Reviewed by: anonymous; administrative assistant Groupware Allows All Members of Sr. Staff and the CEO To Collaborate on All Posts

21. Handout - Design - Presentation Best Practices.ppt 20 Ask The CEO Demo CEO Reviews Ideas and Creates Response & Forwards to Manager of Communications Subject: Strategic Plan Question: Why is the joint strategic plan between GHS and the Guthrie Clinic so important? Response: I am convinced, as so are the rest of our leadership, that these two organizations Reviewed by: anonymous; administrative assistant; sr. staff member, ceo

22. Handout - Design - Presentation Best Practices.ppt 21 Groupware Ensures Proper Approval Ask The CEO Demo Manager of Communications Reviews and Posts to Intranet for Employees to View Subject: Strategic Plan Question: Why is the joint strategic plan between GHS and the Guthrie Clinic so important? Response: I am convinced, as so are the rest of our leadership, that these two organizations Approved? Yes

23. Handout - Design - Presentation Best Practices.ppt 22 What are the Results? Improved Communication Fast Turnaround on Questions Elimination of Paper Bottlenecks Accountability More Suggestions and Improvements are Implemented to Improve Service to Patients, Customers, and Employees Besides using this solution with CEO’s, where else could this solution be applied?

24. Handout - Design - Presentation Best Practices.ppt 23 What are the Results? Latest Trends Statistics provided by Deb Twigg, Guthrie Web Administrator

25. 10/25/2015Handout - Design - Presentation Best Practices.ppt 24 Presentation Best Practices

26. 10/25/2015Handout - Design - Presentation Best Practices.ppt 25 Ask the CEO Improving a Company’s Communication Customized Graphics Notice anything about the graphic?

27. Handout - Design - Presentation Best Practices.ppt 26 What is Groupware? Is it Email? Is it WebCT Discussion Forums? Is it AOL Instant Messenger? Bulleted Builds Why use bulleted builds?

28. Handout - Design - Presentation Best Practices.ppt 27 Why? To Improve Teamwork & Communication Feedback Will to Used to Improve Service to Patients, Families, and Employees Improved Services TechniciansResearchersPhysiciansEducatorsNurses Clerical Staff Engineers Illustrative Diagram Why diagrams?

29. Handout - Design - Presentation Best Practices.ppt 28 Employee Reads Posts Employee Asks Question Employee Reads Response How Does it Work? Routed to Sr. Staff for Review Routed to CEO For Completion Proofed & Posted by Communication Manager Employee Sees This What Happens Behind the Scene Color Triad What color combinations do you dislike? Can you Read This?

30. Handout - Design - Presentation Best Practices.ppt 29 How Does it Work? Employee Can Only See the Response Answer the question Layout Employee Can Only See the Response Inclusion

31. Handout - Design - Presentation Best Practices.ppt 30 How Does it Work? The Details… Question Route to Sr. Staff Employees Read Answer Sr. Staff Ideas CEO Response Approval Color Emphasis Answer Much less contrast and impact With the same color!

32. Handout - Design - Presentation Best Practices.ppt 31 How Does it Work? The Details… Question Route to Sr. Staff Sr. Staff Researches Ideas & Routes to CEO Sr. Staff Ideas Process Diagrams: Animation / Builds How is this accomplished? (slide 11)

33. Handout - Design - Presentation Best Practices.ppt 32 Ask The CEO Demo Manager of Communications Reviews and Posts to Intranet for Employees to View Subject: Strategic Plan Question: Why is the joint strategic plan between GHS and the Guthrie Clinic so important? Response: I am convinced, as so are the rest of our leadership, that these two organizations must work together rather than separately. It is so fundamental to our combined success that I would even say that to not do so would hurt our organizations. Screen Shots Almost Live!

34. Handout - Design - Presentation Best Practices.ppt 33 What are the Results? Latest Trends Statistics provided by Deb Twigg, Guthrie Web Administrator Charts

35. Handout - Design - Presentation Best Practices.ppt 34 Summary The following lend to good presentation media design: Contrast of color, size, layout Progressive builds of words and graphic objects Charts, diagrams, and illustrations Screen captures “almost live” Successful use of color combinations give presentations “zip” Interaction (questions & activities) – “focus on the audience” Message – “focus on the purpose”

36. Handout - Design - Presentation Best Practices.ppt 35 Some Additional Items to Consider

37. Handout - Design - Presentation Best Practices.ppt 36 Some Additional Items to Consider

38. Handout - Design - Presentation Best Practices.ppt 37 Some Additional Items to Consider

39. Handout - Design - Presentation Best Practices.ppt 38 Thank You! :-)