1. The Hiring Process A brief review

2. Process Step 1 Step 1 Send Hope an email with AD’s request to post a vacant position (Hope then gets approval from Mr. O’Brien). Send Hope an email with AD’s request to post a vacant position (Hope then gets approval from Mr. O’Brien). Step 2 Step 2 Hope will notify the department after she gets approval from Mr. O’Brien. Hope will notify the department after she gets approval from Mr. O’Brien.

3. Step 3 Step 3 Department will update the position description and then email it to Hope so she can update in PeopleSoft. Department will update the position description and then email it to Hope so she can update in PeopleSoft. Step 4 Step 4 Once the position description has been updated in PeopleSoft, Hope will post the position in GatorJobs and notify the department. Once the position description has been updated in PeopleSoft, Hope will post the position in GatorJobs and notify the department.

4. Step 5 Step 5 Each position posting will have a unique User ID and standard password for viewing applicants. Each position posting will have a unique User ID and standard password for viewing applicants. Hope will provide the User ID and password to the designated Department Contact via email. Hope will provide the User ID and password to the designated Department Contact via email.

5. Step 6 Step 6 Each posting will post for a minimum of 7 days. Each posting will post for a minimum of 7 days. When posting closes, the department will be able to view their applicant pool. When posting closes, the department will be able to view their applicant pool. The department and Hope will work together to verify the candidates meet the minimum qualifications prior to interviews. The department and Hope will work together to verify the candidates meet the minimum qualifications prior to interviews.

6. Step 7 Step 7 Before setting up interviews, send Hope an email of selected applicants so that she can verify their eligibility for employment. Before setting up interviews, send Hope an email of selected applicants so that she can verify their eligibility for employment. After all interviews have been completed, and a leading candidate identified, a Background Request and Education Request form must be completed by the department and forwarded to Hope for processing. After all interviews have been completed, and a leading candidate identified, a Background Request and Education Request form must be completed by the department and forwarded to Hope for processing.

7. Step 8 Step 8 Other required paperwork must also be sent to Hope before an offer of employment is made. These items include: Other required paperwork must also be sent to Hope before an offer of employment is made. These items include: Social Security Card Social Security Card Drivers License Drivers License Proof of Education Proof of Education Experience Verification Experience Verification Any special license the position might require Any special license the position might require

8. Step 9 Step 9 Hope will notify the department once the background has been completed, processed, and cleared through all areas. (ie. Stadium if necessary) Hope will notify the department once the background has been completed, processed, and cleared through all areas. (ie. Stadium if necessary) If there is any problem with the background or something on it, Hope will notify the department. If there is any problem with the background or something on it, Hope will notify the department.

9. Very Important Wait until all processes have been completed before making an offer to a candidate! Wait until all processes have been completed before making an offer to a candidate! If something shows up on a background after you have made an offer of employment, it could get ‘complicated.’ If something shows up on a background after you have made an offer of employment, it could get ‘complicated.’ If a candidate fails the physical exam after you have made an offer, it will cause problems. If a candidate fails the physical exam after you have made an offer, it will cause problems.

10. Step 10 Step 10 On the day that the employee starts working, Hope will need to see them to complete the new hire/ promotional paperwork. On the day that the employee starts working, Hope will need to see them to complete the new hire/ promotional paperwork.

11. Questions? Contact HR at 392-2333