1. Everybody Wants One! Using Voyager Short Loan to Reserve Group Study Rooms Heather Scalf Assistant Coordinator, Access Services UT Arlington scalf@uta.edu

2. Heather Scalf, Access Servicesscalf@uta.edu Our policies-configured in Voyager Group Study rooms are available to all Faculty, Staff and Students Three of the four rooms include a new Smart Board with PC and a laptop connection Reservations may be made for one time slot per day, from 1 to 3 hours Reservations may be made as much as 2 weeks in advance http://library.uta.edu/facilities/enhancedGroupStudy.jsp

3. Heather Scalf, Access Servicesscalf@uta.edu Group Study Rooms are very popular

4. Heather Scalf, Access Servicesscalf@uta.edu Group Study Rooms are very popular-low tech

5. Heather Scalf, Access Servicesscalf@uta.edu Group Study Rooms are very popular-high tech

6. Heather Scalf, Access Servicesscalf@uta.edu Configuration steps Lots of SysAdmin configuration Circulation User’s Guide is very helpful

7. Heather Scalf, Access Servicesscalf@uta.edu Create your Item Type This is not required, as you can configure any item type to be short loanable

8. Heather Scalf, Access Servicesscalf@uta.edu Configure Item

9. Heather Scalf, Access Servicesscalf@uta.edu Set up your SL Matrix

10. Heather Scalf, Access Servicesscalf@uta.edu Set up your SL Matrix

11. Heather Scalf, Access Servicesscalf@uta.edu Circ Policy Matrix-Patron Rules

12. Heather Scalf, Access Servicesscalf@uta.edu Set your Intervals

13. Heather Scalf, Access Servicesscalf@uta.edu Do you want a Buffer?

14. Heather Scalf, Access Servicesscalf@uta.edu Set Advance Booking Days

15. Heather Scalf, Access Servicesscalf@uta.edu It is possible to have Patron initiated SLs via the OPAC

16. Heather Scalf, Access Servicesscalf@uta.edu Configuration steps Lots of SysAdmin configuration Circ jobs must be configured on the server

17. Heather Scalf, Access Servicesscalf@uta.edu Circ jobs on the server Circjob27 updates the status of current requests and archives expired requests You can set up a chron run at frequent intervals in order to clear requests We run it every 15 minutes Voyager 7.1 Technical User’s Guide, Chapter 8, Circulation Batch Jobs

18. Heather Scalf, Access Servicesscalf@uta.edu Configuration steps Lots of SysAdmin configuration Circ jobs must be configured on the server Then there are dynamic web pages to create

19. Heather Scalf, Access Servicesscalf@uta.edu How users know availability http://library.uta.edu/JDB C/study/rooms.jsp

20. Heather Scalf, Access Servicesscalf@uta.edu How to create this page http://rocky.uta.edu/doran/rooms/ As always, the code for creating this dynamic web page is there There is a stand-alone version, and A web service version Doran’s comments on this code - Note that this is not a "plug-and-play" type of application: adapting it would require significant code wrangling. It is also not an application that I intend to support -- it is being made available "as is".

21. Heather Scalf, Access Servicesscalf@uta.edu Configuration steps Lots of SysAdmin configuration Circ jobs must be configured on the server Then there are dynamic web pages to create Then you create the items in Circ

22. Heather Scalf, Access Servicesscalf@uta.edu Circ Item Record

23. Heather Scalf, Access Servicesscalf@uta.edu Circ Item Record

24. Heather Scalf, Access Servicesscalf@uta.edu Configuration steps Lots of SysAdmin configuration Circ jobs must be configured on the server There are dynamic web pages to create Then you create the items in Circ Now you are ready to run!

25. Heather Scalf, Access Servicesscalf@uta.edu How you reserve rooms in Circ

26. Heather Scalf, Access Servicesscalf@uta.edu How you reserve rooms in Circ

27. Heather Scalf, Access Servicesscalf@uta.edu How you reserve rooms in Circ

28. Heather Scalf, Access Servicesscalf@uta.edu How you reserve rooms in Circ

29. Heather Scalf, Access Servicesscalf@uta.edu Checking reservations

30. Heather Scalf, Access Servicesscalf@uta.edu Checking reservations

31. Heather Scalf, Access Servicesscalf@uta.edu Checking out rooms

32. Heather Scalf, Access Servicesscalf@uta.edu Checking out rooms

33. Heather Scalf, Access Servicesscalf@uta.edu Pop up Message If you try to make a reservation and the current day is all booked up, you get this message. Simply click “OK” and go into the calendar.

34. Heather Scalf, Access Servicesscalf@uta.edu Things that can go wrong If you have more than one Circ Location open, and you charge/discharge Short Loan items in the wrong one It creates a status of “Item Temporarily Unavailable” which will prevent future reservations from properly displaying

35. Heather Scalf, Access Servicesscalf@uta.edu Things that can go wrong If you check items out on the fly, you have to make sure to make them due *on the hour* so as not to confuse the system for the rest of the day

36. Heather Scalf, Access Servicesscalf@uta.edu Things that can go wrong Patron shows up later than 15 minutes (or whatever time you choose) and their reservation has dropped off, and their room is gone Service issue

37. Heather Scalf, Access Servicesscalf@uta.edu Questions???