1. Regional Career Practitioner CEAV Webinar Wednesday 17 July, 2013

2.  Course information ◦ How to download complete course entries ◦ Course Codes and the new 10 digit structure and VET codes ◦ CourseSearch and the short-list function  A brief overview: ◦ Applying ◦ CourseLink  Special Entry Access Scheme ◦ Preparation ◦ What worked and didn’t work last year – hints for 2013/14  Scholarships – general overview  Key dates and times  Results and the ATAR release ◦ VCE student access of the ATAR ◦ Advice about CT access for 2013 ◦ Protocols for IB schools to release results to VTAC  Offers ◦ Main round ◦ Negotiated ◦ Supplementary  Statistics All material in this presentation is copyrighted.

3.  VTAC course information including course descriptions, prerequisites, extra requirements, majors etc can be accessed by: ◦ Downloading course entries to print or save to use offline on a device ◦ By using the QR code in the printed Guide to access course listings for individual institutions online ◦ By short-listing courses from CourseSearch and emailing the list All material in this presentation is copyrighted.

4.  The download can be:  Saved onto a smart device for use offline.  Printed Step 1: Save the PDF to your device Step 2: Open the PDF in the relevant ‘books’ section i.e. iBooks for apple.  To print the VTAC Guide go to: ◦ Publications at the bottom of the VTAC Home page ◦ Open the relevant PDF section and select the most appropriate option All material in this presentation is copyrighted.

5. Print from the icon All material in this presentation is copyrighted.

6.  A quick response code is a type of two-dimensional barcode that can be scanned and linked directly to websites.  You will need to download a free QR reader from your app or android store. All material in this presentation is copyrighted.

7.  Users with smart devices are able to access complete course detail by scanning the institutional code in the VTAC Guide. Step 1 Step 2 Step 3 All material in this presentation is copyrighted.

8. ◦ Creating a shortlist of courses and sending them to students, parents, teachers etc ◦ A shortlist facility will also enable users to shortlist courses from CourseSearch and email the list or search All material in this presentation is copyrighted.

9.  10 digit course codes have been introduced because we were running out of course codes.  The new course codes look like this: Some course codes are completely different to last year’s. Do not use last year’s course codes as a guide!! The first three digits are the institutional code The next two digits are the campus code The remaining five digits are the course code All material in this presentation is copyrighted.

10.  VET course codes all end in 4 – fee determined by provider which now includes year 12 students under 20. Key message: Year 12 students will be eligible for a government subsidised place in VET if they meet residency and are under 20 on 1 Jan 2014. All material in this presentation is copyrighted.

11.  Register as a VTAC user – opens 5 August 2013  User account activated  Prepare and submit course Scholarships is now available application  SEAS becomes available once course application has been submitted.  Note: There are 14 institutions which publish their courses through VTAC but accept direct applications.

12. Payment is online via Debit Visa or credit card or PayPal.  Applicants don’t need a PayPal account, can pay as a guest.  While students should pay at the time of application, its not mandatory. Have until closing date to pay.  Don’t pay, won’t be processed or be eligible for an offer.  Processing fees: ◦ $27.00 timely ◦ $91.00 late ◦ $116.00 very late All material in this presentation is copyrighted.

13. There are two levels of access for CourseLink: Teacher access Student access Teacher access is password protected and provides you with the opportunity to view:  Student data ◦ Student details ◦ VCE study program ◦ Application status ◦ Course preferences ◦ ATAR calculation  School data includes ◦ VTAC key dates ◦ Account management ◦ Archived data ◦ Publications ◦ Briefings All material in this presentation is copyrighted.

15. Study program and ATAR calculation for Victorian students and schools. CourseLink has a notes section for you to record any meetings or information associated with the student. When you select the surname of an individual from the student data list, this is the screen you will go to: All material in this presentation is copyrighted.

16. After you select the surname of an individual from the student data list, this is the screen you will go to. This screen contains the student’s personal details and payment status if they have applied for a course/s. After you click to expand the study program (see slide 15) you will be able to view the student’s full VCE study program All material in this presentation is copyrighted.

17. If a student has applied for courses you will be able to see their preferences which will be updated on CourseLink daily from Friday 9 August. You will be able to see when and how often students change their preferences and whether they meet the prerequisite subject satisfaction. All material in this presentation is copyrighted.

18. The ATAR calculation will be available in December and you will be able to see the contribution of each study to a student’s ATAR. You access this by hitting the expansion tab for ATAR calculation. All material in this presentation is copyrighted.

19.  Key message is for students who have suffered long-term disadvantage to start making appointments, collecting supporting statements NOW! Don’t wait until applications open.  Students should get medical practitioners to: ◦ Clearly outline the condition. ◦ Include the timeline on how the patient has been impacted.  Evidence is the key.  Everyone is encouraged to answer yes to Category 1. All material in this presentation is copyrighted.

20.  Category 1: Personal Information and Location  Age  Recognition as an Indigenous Australian  Living or school postcode  Under represented schools  Gender  Category 2: Non-English speaking background  Category 3: Difficult circumstances  Category 4: Disadvantaged financial background  Category 5: Disability or medical condition  Category 6: SALT (La Trobe University), PPP (Victoria University) and REEP schemes (University of Ballarat) All material in this presentation is copyrighted.

21.  All of the categories are on one page and it will look something like this.  Applicants can fully edit their SEAS application until the deadline. All material in this presentation is copyrighted.

22.  Make sure you have plenty of time – don’t leave until the last minute.  Friends, close relatives or those in a close relationship cannot provide supporting statements.  Students should ensure their own names are on Centrelink documents as well as the relationship of the third party. If this is the first time you’ve heard about the disadvantage you are probably not in the correct position to comment on the impact. All material in this presentation is copyrighted.

23.  Encourage all students to apply for scholarships. There are scholarships through VTAC and direct to institutions.  They are not just for smart kids, there are lots of access and equity scholarships too.  While no-one is guaranteed a scholarship, we can guarantee that if students don’t apply, they won’t be considered. All material in this presentation is copyrighted.

24.  The ATAR will be released to all eligible VCE students on Monday 16 December 2013 from 7am.  All students who are eligible to receive an ATAR, irrespective of whether or not they have applied, can access their ATAR online or via SMS.  Two ways to access the ATAR on that day: ◦ Internet at resultsandatar.vic.edu.au ◦ SMS – must preregister for instructions go to www.vtac.edu.au/sms www.vtac.edu.au/sms ◦ VTAC will be discussing the protocols for ATAR release to schools at the upcoming briefing sessions. All material in this presentation is copyrighted.

25.  Creating a fake ATAR is against the law  Doctoring a screen shot or actual ATAR statement is illegal  If any forged documentation is used or presented as being the actual result, it is fraud and is reported to the police. All material in this presentation is copyrighted.

26.  What would you do if a student presents with an ATAR (usually with a family member) that is different to what is recorded on CourseLink? All material in this presentation is copyrighted.

27.  Currently being reviewed  Will be meeting with a reference group to develop a protocol  Will have strict rules in place if breaches of any type occur  Ignorance is no excuse and principals and their nominee are responsible for the privacy of CourseLink! All material in this presentation is copyrighted.

28.  If students do not pay their processing fee they won’t be considered for offers.  All offers are provisional and subject to accurate information being supplied by the applicant.  Students should place courses by order of preference. Do not second guess the system. There is no guarantee they will get a negotiated offer.  Two rounds of offers for current Year 12 students.  Negotiated offers and Supplementary offers.  Some institutions may make offers after round two – to applicants who have not received an offer and given permission. All material in this presentation is copyrighted.

29.  Submit a results release form to Cardiff  Then Cardiff will release the results to your school and VTAC in early January  Students can obtain their results from their IB co-ordinator in early January.  Only if: ◦ VTAC receives the results and ◦ the Victorian IB student has sat the GAT and ◦ the student has applied for courses through VTAC They will be eligible to receive a notional ATAR and statement. All material in this presentation is copyrighted.

30. ApplicationOpenCloseFees VTAC Guide 2014Week beginning 29 July$12 rrp Download: Free Course applications Timely Late Very Late 9am 5 August 5pm 27 September 5pm 8 November 5pm 6 December CY12 $27 NONY12 $41 CY12 and NONY12 $91 CY12 and NONY12 $116 SEAS9am 5 August5pm 8 October Scholarships9am 5 August5pm 18 October ATAR Release7am 16 December Change of Preference9am 25 November12 noon 23 December Round 1 undergraduate offers 2pm 17 January 2014 Round 2 undergraduate offers 2pm 6 February 2014 All material in this presentation is copyrighted.

31.  Check out careers practitioners website for all resources to assist with counselling: www.vtac.edu.au/careers www.vtac.edu.au/careers  Course updates, amendments and other information is updated weekly on the VTAC website.  Subscribe to our blog to receive updates directly into your email account:  vtacmedia.wordpress.com  vtacschools.wordpress.com for careers practitioners  Facebook: facebook.com/vtacguide  Twitter: @vtacguide All material in this presentation is copyrighted.

32. Applications and Offers SEAS Scholarships All material in this presentation is copyrighted.

33. Applicant TypeApplication NumbersOffer Numbers Current Year 12 (Domestic)4739746309 Non-Year 12 (Domestic)2921127409 International23761886 Total (undergraduate)7898475604 Graduate Entry Teaching48794392 All material in this presentation is copyrighted.

34. InstitutionSEAS Applications ACU7311 Deakin University15323 La Trobe University13843 Monash University14176 RMIT University15739 RMIT University TAFE4655 Swinburne University8391 Swinburne University TAFE2134 University of Melbourne8601 Victoria University9177 Victoria University TAFE2254  Total SEAS applications in 2012/13 were just over 30,000 representing an increase of just under 20% on 2011/2012. All material in this presentation is copyrighted.

35.  Total Scholarship applications through the VTAC program in 2012/13 were just over 19,000 representing an increase of just under 1% on 2011/12. InstitutionScholarship Applications ACU3950 Deakin University9401 La Trobe University8294 Monash University10518 RMIT University8937 RMIT TAFE1984 Swinburne University4492 Swinburne TAFE852 University of Melbourne7088 Victoria University4602 Victoria University TAFE812 All material in this presentation is copyrighted.