1. Travel Request Form Travel Request Form Travel Expenses Claim Travel Expenses Claim Check Request Form Check Request Form Petty Cash Request Petty Cash Request

2. Travel Request Form Travel Request is used to authorize travel and all related expenses. Complete Travel Request Form at least 10 business days prior to travel. Include the following: Purpose of Trip Estimated Travel Expenses Prepaid Expenses Project and Account Number

3. Travel Request Form Travel Advance – up to 90% of estimated travel expenses. Travel Request Approval: “One-up” approval is needed if Project Director is the traveler. Dean, VP, or President Signature is required for all “Out-of-Country” travel.

4. Travel Expense Claim Once trip is completed, submit all original receipts and approved “Travel Expense Claim” within 15 business days. Receipts need to show payments were made. Hotel statement showing balance due is not acceptable. Hotel receipts must show itemized charges. Per diem is excluded for meals provided by the conference.

5. Check Request Form Check Request is used for purchases not initiated through Purchase Orders. Include the following: Payee Information Check Distribution Project & Account number Description/Purpose Advance payment: must be cleared within 30 days of advance.

6. Petty Cash Request Petty Cash Request is to be used for reimbursement that are $50.00 and under. Once approved by UARSC, the Petty Cash Request is returned to the payee. Cashier’s office will disbursed the cash.

7. Questions about these Forms Grant & Contract projects, call Patti Kastner, x4703 All other UARSC projects, call Tama Harper, x4723 All Forms are on our website: http://www.csusm.edu/uarsc/ http://www.csusm.edu/uarsc/