1.  February 9, 2011 Taylor County Extension Office 10:00 am EST

2.  PERSONNEL UPDATES Vacancies – “23” Length of VacanciesLength of Vacancies *Study Leave *State Changes *Health *Retirements *Sympathy *Wedding Announcement  PROGRAM HIGHLIGHTS for DISTRICT 5 FCS Christy Nuetzman ANR Ron Bowman HORT Dennis Morgeson 4-HYD Elijah Wilson  REFRESHMENTS – Pulaski and Russell Cos. – Thanks!

3.  AFFIRMATIVE ACTION ADA Assessment/Compliance Plans – Thank You! Efforts: Document – Document – Document Resource Guide: http://www.ca.uky.edu/psd/affirmative_action.php BUILDING PARTNERSHIPS: COMMUNICATING WITH POLICY MAKERS FOLLOW-UP Complete/Send Form electronically to DD by Mar. 9 Reports Received: Grayson and Green Link to Form:http://ces.ca.uky.edu/cesrc/http://ces.ca.uky.edu/cesrc/

4.  BUDGET UPDATE Overall Impact still linked to Legislative Decision Increased Cost to Extension – 1.5% Jan. 2011 Base Agent Assessment Increase – 3% Potential Employee Raise – 2 or 3% Pool (Merit) Provost continues to call for a 5% reduction plan New! Stop-gap Memorandum; Max. Cost $45,000  BUYOUT – FACULTY ONLY Provost Finalized Agent Positions are not eligible

5.  CALENDAR – WEB BASED New! Calendar of Events for Co. Websites Statewide Initiative - District 3 Pilot Counties Example: Boone http://ces.ca.uky.edu/boone/http://ces.ca.uky.edu/boone/  CAREER LADDER All Applications Forwarded to Karen Ramage Level 4 Applications will be Peer Reviewed Feb. 17 Pay Adjustments Effective July 1 New! Time Exception for Employees on FML

6.  CEDIK (Community & Economic Initiative of KY) CEDIK website: www.ca.uky.edu/cedikwww.ca.uky.edu/cedik Newsletter Agent Highlight: Elijah Wilson Ken-Tenn 2011 Conf.: May 23-25, Pine Mt. St. Park National Issues Forum on Community Based Economic Security – Feb 7; Taylor Co. (excellent!)  CIVIL RIGHTS REVIEW (FEDERAL) April 4 – 8 and 11 – 15 (UK and KSU) Hardin County – April 14 and 15 State Contact: Martha Thompson

7.  COMMUNICATIONS CONFERENCE Mandatory – Register through CATPAWS Districts 5, 6 & 7 - Bowling Green; March 31 – April 1 DD Approval Only for Lexington Site Service Awards will be given at Conference  COUNTY PROGRAM REVIEWS Clinton - July 19 (Martha Thompson, Team Ldr.) Wayne - July 20 (Martha Thompson, Team Ldr.) Russell - July 21 (Martha Thompson, Team Ldr.) Follow-up Reports Due 6 Months after Visit http://www.ca.uky.edu/psd/county_program_reviews.php

8.  CROSS COUNTY LINES PARTICIPATION FOR 4-HYD State Contact – Martha Welch, St. 4-HYD Specialist July 1 deadline for summary  EDUCATIONAL OPPORTUNITY/GUIDELINES New Opportunity! Great Plains IDEA – UK member Link for information: http://www.gpidea.org/http://www.gpidea.org/ Guide: File EEP Forms by deadline thru D5 Office Completion of Masters – Notify Martha Thompson Salary Increase based on approval/official transcript

9.  EPSILON SIGMA PHI – March 22 – 23 KSU – Ctr. for Sustainability of Farms & Families Mar. 15 Registration Deadline KY has 158 Members on the National Register Awards http://ces.ca.uky.edu/epsilonsigmaphihttp://ces.ca.uky.edu/epsilonsigmaphi Report to the People Winners  ETHICS PRINCIPALS FOR UK EMPLOYEES PowerPoint Discussion

10.  HEALTH ROCKS – KSU 2010 – 1500/2000 youth reached – Thanks Agents! 2011 - Grant for $45,000  IN-SERVICE TRAININGS Are there Support Staff Needs? Email Connie - Requests will be forwarded Deadline: Feb. 23

11.  IT UPDATES Satori will continue to be used in Counties Officer Communicator Update – Microsoft Lynx  LEAVE – Reporting Hours/Status Report ALL Leave through CATPAWS monthly Link to Status - https://myuk.uky.edu/irj/portalhttps://myuk.uky.edu/irj/portal Upcoming Holidays – Memorial Day & July 4th Old Leave/Special Bonus Days – Take by June 30

12.  MARKETING Use UK licensed vendors Marketing - http://ces.ca.uky.edu/marketing/http://ces.ca.uky.edu/marketing/ UKAgStore - http://www.ukagstore.comhttp://www.ukagstore.com  MID-YEAR VISITS Agents over 1 Year of Service Continuing thru April Prepare for discussion – Mid-Year Form Dates are subject to change

13.  New Madrid Fault National Level Exercise State Contact: Andrea Husband District 5 Contact Agents: ANR – Jack Ewing and Rick Greenwell 4-HYD – Carole Goodwin and Lynnette Allen FCS – Debbie Messenger Exercise – Scenario – 7.7 magnitude earthquake Dates: May 16 – 20 Sites: Regional Emergency Coordination Centers Owensboro, Paducah and Hopkinsville

14.  P.O.W State Contact: Dr. Ken Jones Goals – Long Term Impact, Align with Impact Draft POW Updates Due May 1 (electronic) New POW Due Next Year (7/1/12 – 6/30/16)  POST-RETIREMENTS Guidelines – Contact D5 Office for details 3 Month Window to Process One Year Renewal Basis

15.  SECURITY ISSUES Building Design – New and Old “Zero Tolerance” – Establish guidelines  SEE BLUE, GO GREEN PILOTS – Spring 2011 Green Office Certification – Ashley Osborne D5 Pilot County (75% of office must participate) Link: http://www.ca.uky.edu/gogreen/index.phphttp://www.ca.uky.edu/gogreen/index.php  SNAP-Ed – Report Monthly Hours – 100+ shows strength; 500+ for Assistant

16.  SOCIAL MEDIA WEBSITES Information: http://www2.ca.uky.edu/social/http://www2.ca.uky.edu/social/ Must have DD Approval Must have Ag Com Approval – Email Request with link to site to ukag.social@uky.eduukag.social@uky.edu Email confirmation will be sent with approval Sites will be registered on Link above No Personal Sites allowed if linked to UK profession Deadline – End of Feb! (Afterwards all approval from UK Public Relations)

17.  STAFF MEETING SCHEDULE Mar.All agents MayAll Agents AprilOpen DateJune – AugNo Staff  STATE EXTENSION COUNCIL – Feb. 22 - 23 Embassy Suites, Lexington D5 Delegates: Chuck Crutcher, Bob Osborne, Mary Hawes, Nancy Eller, Debbie Cowan (At Lg.) District Meetings: May, 2011 thru Jan, 2012

18.  SURVEY REQUESTS Specialists (JECP Discussion) - Feedback on Agents MITT – All Agents need to complete  TAXABLE BENEFITS Reimbursements by District Boards for cell phones, automobiles and other equipment usage that is of a personal nature is a taxable benefit The IRS requires a 1099 to be issued for these personal benefits that are equal to or exceed $600 per year Cell Phone Survey

19.  TAX EXEMPT STATUS Mar 15: Deadline for Registration of Tax Exempt Option (all Extension Groups/Entities) http://warehouse.ca.uky.edu/Registration/Taxexempt/ May 15: Filing Deadline for 990 for 4-H Councils FAQ’s for Tax Exempt Issues  TRI-STATE DIVERSITY CONFERENCE Date: Feb. 10–11, 2011 Marriott – Cincinnati Airport Location

20.  WEB PAGE REVISIONS Integrated Media – Changes to County Web Pages Publications Link will Open in New Tab “County Links” is being renamed to “Quick Links” Process to begin immediately

21.  Feb 2Linda Will (Hardin Support Staff) Will Stallard (Casey CEA for ANR)  Feb 3Phil Smith (Clinton CEA for ANR)  Feb 4Pat Hardesty (Taylor CEA for ANR)  Feb 13Elijah Wilson (Cumberland CEA for 4-H) Marla Stillwell (Hardin CEA for 4-H)  Feb 15Richard Whitis (Pulaski CEA for ANR)  Feb 16Kay Kennedy (Washington CEA for FCS)

22.  Feb 19 Susan Martin (Grayson Support Staff)  Feb 24 Fran Hodges (Hardin Support Staff)  Feb 25 Matthew Mofield (Pulaski CEA for 4-H) Jessica Vincent (Hardin Support Staff)

23.  ANR/HORTICULTURE  FAMILY AND CONSUMER SCIENCES  4-H YOUTH DEVELOPMENT