1. Welcome to the Awards Session 2014/2015

2. The Life of a Scientist Write grant Get money Do experiments Analyze results Write papers REPEAT OFTEN!

3. Important Things to Keep in Mind Have your lay abstract (CIHR, NSERC) proof-read by someone who is not working in your field of study to see whether it is easily understandable. Please impress the examination committee by sticking to margins, not leave anything blank (you are allowed to indicate N/A whenever something does not apply to you), not having any typos etc. => the overall appearance DOES matter Applications that are submitted after the deadline will NOT be considered for the competition. There’s NO extension!!! Stick to the deadline and follow the instructions! Type everything in a word-document first and turn the spell check on. Paste into the forms when final draft is ready. Look out for any changes to symbols, etc. Keep an eye on your referees. Make sure they upload their letters of reference on time and stay in contact with them. Choose your referees wisely – one ‘mediocre’ reference can have a major negative impact on your application CIHR-CGSD and Vanier: Register for MEDI649 (PhD) before you order your UBC transcript and also order your transcripts from other Canadian universities.

4. Application Form Fill in everything that applies to you Forms are online: CIHR doctoral award: ResearchNet NSERC doctoral award: NSERC website Tri-Agency Master’s awards: Research Portal Affiliated Awards: FG&PS website Affiliated Awards must be submitted as hard- copy (with the first page signed) IMPORTANT: Follow the instructions

5. Transcripts Original, official transcripts from North American Universities (Vanier, CIHR-CGSD) Certified true copies of international and domestic transcripts (including UBC) are allowed for NSERC doctoral, Tri-Agency Master’s, and Affiliated Awards Send us updated transcripts if applicable!!! All postsecondary studies transcripts are needed

6. Reference Letters Vanier: 3 CIHR Doctoral: 3 NSERC Doctoral: 2 Tri-Agency MSc: 2 Affiliated Awards: 2 Affiliated Fellowship Reference form Received in sealed envelope or via email directly from referee Max. 1 page

7. Timeline September 8 – 9:00 am deadline for submitting a pdf of Vanier application to the program office September 9 – deadline to submit Vanier applications via ResearchNet October 1 – deadline for Tri-Agency doctoral applications via ResearchNet for CIHR (or via NSERC) (Sept. 24 deadline to submit to ORS for signatures for CIHR) October 1 – deadline for doctoral Affiliated Awards application December 1 – deadline for Tri-Agency Master’s applications December 1 – deadline for Master’s Affiliated Awards application April 2015 – Awards results will be released

8. Affiliated Fellowship NSERC CIHR- CGSM SSHRC Experimental Medicine Program Reviews applications for eligibility and completeness Ranks applications (Masters and Doctoral separately) Forwards top applications to FoGPS (based on quotas) FoGPS Please note: CIHR doctoral awards are submitted directly to CIHR

9. Doctoral Awards - Research Area NSERC – natural sciences and engineering OR SSHRC – social sciences and humanities OR CIHR – health sciences DO NOT submit an application to e.g. NSERC and CIHR at the same time. Otherwise both agencies will not consider your application. Send both agencies a ½ page abstract to ask which one you should apply to.

10. Submission to CIHR CIHR submissions go via ResearchNet and are completely electronic At the end of submission, CIHR must verify with UBC to give final approval ORS must have a record of your application You must complete a RPIF at least 5 business days before the deadline You must indicate UBC as the institution to be paid

11. Office of Research Services ORS Website: www.ors.ubc.cawww.ors.ubc.ca Download the Research Project Information Form as a fillable pdf (from ‘Electronic Forms’ under Resources and Links) You will need to provide a pdf of your application (not necessarily complete, but it should have as much info as possible) You will need to have the form signed by your supervisor’s department head first (2 days)

12. Eligibility Doctoral Students First-class academic standing in each of the last two years of full-time study Each award type has restrictions on the number of months of graduate study you have completed as of a certain date: CIHR doctoral: minimum of 12 months of graduate studies completed. (As of October 1st) Completed maximum of: 22 months (start date January 2013 if MSc completed) 22 months (start date January 2013 if transfer from MSc) 34 months (start date January 2012 if direct-entry PhD) NSERC doctoral (as of December 31, 2014): less than 24 months (start date January 2013 from start date in PhD) between 4-36 months (start date January 2012 if direct-entry PhD) Affiliated Awards (as of December 31, 2014): less than 36 months (start date January 2012) less than 48 months (start date January 2011 if direct-entry PhD)

13. Eligibility Master’s Students First-class academic standing in each of the last two years of full-time study Each award type has restrictions on the number of months of graduate study you have completed as of a certain date: Tri-Agency (as of December 31, 2014): less than 12 months (start date January 2014 or later) in MSc in PhD (direct-entry students) in MSc (for students intending to transfer to PhD) Affiliated Awards: MSc students: less than 24 months as of December 31, 2014 (start date January 2013)

14. International Students International students are eligible to apply only to the UBC Affiliated Fellowship and Vanier competitions. International students are not eligible for CIHR, NSERC, or SSHRC

15. Application materials CIHR-CGSD Signed signature pages Common CV Training expectations Summary of Research Project Space, Facilities, and Personnel Support 3 letters of reference Transcripts Proof of citizenship or Permanent Residency

16. Application materials NSERC Application Forms 201 (4 pages) Outline of proposed research (1 page) Contributions and Statement Justification for Eligibility of Proposed Research (if applicable) Transcripts Two letters of reference (Appendix 1) Referees should use Appendix 1 form Also: List of Affiliated Fellowships (if applicable)

17. Application materials NSERC Formatting: min. margin: 2cm (3/4 inch) around the page font size: 12 point, black ink, six lines per inch NO condensed type or spacing Instructions: Write your name on top of each page For multi-page attachments, pages should be numbered

18. Affiliated Awards – Downloads

19. Application materials Affiliated Affiliated Awards Application Form Outline of Proposed Research (1 page) Contributions and Statement (1 page) Special circumstances (optional) Transcripts Two letters of reference (Appendix 1) Referees should use Appendix 1 form If free format: max. 1 page

20. Application materials Affiliated Please note: If Canadian citizen or permanent resident: Check external funding (CIHR etc.). If eligible, you HAVE TO apply for external funding!!!

21. Application materials Affiliated Formatting: min. margin: 1.87cm (3/4 inch) around the page font size: 12 point, black ink, six lines per inch NO condensed type or spacing Instructions: Write your name and student number at the top right corner of every page

22. Application materials Affiliated

23. General Advice Check your spelling Be careful about formatting (font sizes, margins, etc.) Have others read your application Provide as much detail as possible and use all parts of the forms Follow the instructions

24. Thank you very much for your attention! If you have any questions: Virginia Grosman Senior Program Assistant Experimental Medicine Program medi.exptlmed@ubc.ca 604-875-4111 -ext. 63140