1. Educational Information System 2009-10 Project Implementation Plan Review Meeting
August 5, 2009
D260
4/23/2017

2. Agenda
11:00 am -12:30 pm Project calendar and milestones Impacts on campus operations 12:30 pm -1:00 pm Lunch break 1:00 pm – 2:30 pm Project control and governance – from planning to execution Special project topics – HR position control and budget encumbrance. 2:30 pm – 2:45 pm Break 2:45 pm – 4:00 pm Special project topics – Student application and registration (Cont.) Lessons learned from Finance Go Live Q&A
4/23/2017

3. Overall Project Plan
4/23/2017

4. Project control and governance
Project milestones calendar
Bi-Weekly Core Team Meeting
Weekly team meeting
Issues tracking list
Special Task Force (focus on special issues)
Critical milestones calendar
Banner position control/budget encumbrance
Student application/registration
4/23/2017

5. HR / Student Critical Milestones Calendar
4/23/2017

6. Legacy System Position Control/Budgeting Encumbrance Process Flow Analysis
4/23/2017

7. Legacy System Position Control/Budgeting Encumbrance Process Flow Analysis (Cont.)
4/23/2017

8. Banner Position Control/Budgeting Encumbrance Process Flow Analysis
4/23/2017

9. Legacy System Student Application/Registration System Flow Analysis
4/23/2017

10. Lessons learned from Finance Go Live
Team cohesiveness and college representation
It is important to keep colleges involvements in both core teams and steering committee as impacts of both HR and Student go live will be huge on both campuses.
Change management
Resist customizations and scope creeps at all cost.
Impact on resources and budget should be carefully reviewed.
Training and communication
Training will switch from configuration and setup to end user at appropriate point.
Training should be offered in different forums for different type of users.
Reporting
Reporting needs should be prioritized for timely result.
Information access and retrieval through self service channel.
Readiness
Project readiness review 45 days prior Go Live
4/23/2017

11. Q &A
4/23/2017