1. R10 AGM Name: BORHANUDDIN B MOHD ALI Committee: CONFERENCES AND TECHNICAL SEMINAR 3 March 2012 Kolkata, India

2. Project 1: R10 TCS approval and Tencon guidelines and procedures. o Project description : Organize a workshop to define the following: 1) R10 TCS approval guideline; 2) Tencon site-selection guideline and best practices. o Interim workshop was held in UPM, Malaysia, 25 th February, 2012. 6 members from Malaysia Section participated. o R10 TCS approval guideline. o Adopt IEEE best practices on TCS seeking conferences and Tencon. o 6 papers per reviewer max, o 3 reviewers per paper min, o Acceptance rate? Is it necessary to impose a specific rate or not ? o Full paper review only, not abstract or extended abstract even.

3. Project 2: Tencon Spring o Project description: Roll out Tencon 2013 Spring o First Call for Proposals have been made through the section chair. o The call is appended at the end of these slides.

4. Project 3: Oversee Tencon 2012 o Project description: Oversee Tencon 2012. Activate Steering Committee. Institutionalise professional auditing. o Setting of an active Steering Committee, o Presently, IAC is largely symbolic. They do not play an active role in advising the conference. As a result the quality of Tencon is not assured which does not courage authors to submit their papers there, o Other suggestions; o to include strong and relevant chapters in Tencon organisation to support the selected focus (thematic) areas, o Commit a list of good invited speakers to attract more participants. o Problem of no show  not to include the papers in IEEExplore. The policy should be spelt out clearly in the website.

5. Project 4: Support technical seminars in Colombo and Kolkatta, and DLP. o Project description: Technical Seminar and DLP o Status update: o 3 technical seminars have been held – Taipeh, Jogjakarta, Colombo, and 1 should have been completed in Kolkata by the time of the Assembly. o They are thematic – Green, Humanitarian Techs, etc. o They have been held in the venues of R10 Excom and AGM, o DLP shall be opened soon. o $500 per DLP; local OU to bear part of the costs. o Multiple OUs share is encouraged.

6. POCO o POCO has been held annually at selected venues worldwide, o In order to encourage more R10 members to attend the meeting, it should be held closer to home. o R10 POCO?