1. Achieving Sustainability CNI Spring Meeting San Diego, April 4, 2011 1

2. Outline PKP Overview Community Profile Financial Organization & Governance Proposal & Next Steps 2

3. Public Knowledge Project 13 years old in 2011 aims to improve the quality of scholarly research and the public access to this research directed by Dr. John Willinsky at Stanford Core team at SFU: 8 technical (3.5 fte) 5 support (2 fte) Community & in-kind: plug-ins; translations, etc. 3

4. PKP Software established software Open Journal Systems (OJS)‏ Open Conference Systems (OCS)‏ Open Harvester Systems (OHS)‏ software in development‏ PKP Web Application Library (WAL) Open Monograph Press (OMP)‏ 4

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6. Jan.2011: 8300 OJS Installations 6

7. OJS Journal Survey: March 2009 http://pkp.sfu.ca/files/OJS%20Journal%20Survey.pdf 998 of 2748 OJS journals responded; i.e. 36% Commercial publishers: 6% Scholarly societies: 32% Independent or scholar publisher: 62% Open Access policy: 83% (another 8% embargo OA) Average first copy cost: $188 (compare w.RLIN 2008 estimate of $1784) 7

8. Libraries & Journal Hosting Hahn: 2008 survey w. 80 ARL library responses 44% already hosting journals 21% in the planning stages Canadian OA group: 2010 survey w. 33 responses 55% already hosting journals 24% considering 8

9. PKP Finances: Income Synergies: $300,000 Cost-recovery hosting/development: $140,000 Research grants:$50,000 Total cash: $490,000 SFU Library in-kind: $75,000 Development partners in-kind: $50,000 Total in-kind: $125,000 9

10. PKP Finances: Expenses Staff: $440,000 (5.5 fte) Hosting/Custom Dev.: $75,000 Infrastructure & Overhead: $25,000 Total: $540,000 The Challenge: Synergies funding will be exhausted by March 2012 10

11. PKP Finances: Long Term Grant funding Cost-recovery Community partners/support 3 potential sustainability tiers: Minimum, i.e. basic survival $231,000 Medium, i.e. current $537,000 Optimum $1,027,000 11

12. PKP Organization & Governance Project, not an independent or formal entity John Willinsky’s affiliations w. UBC & Stanford SFU Library as Synergies node and “home” base 4 options: Status quo More formal relationship w. SFU Library Find an umbrella organization Independent legal entity 12

13. Initial Consultation Session March 2011 Jim Fruchterman, President and CEO, Benetech Carol Moore, University Librarian, University of Toronto Oya Reiger, AUL for Digital Scholarship Services, Cornell University Judith Russell, Dean of Libraries, University of Florida John Teskey, Director of Libraries, University of New Brunswick Plus key PKP and SFU Participants 13

14. PKP Organization 4 options: Status quo More formal relationship w. SFU Library Find an umbrella organization Independent legal entity Administrative changes: Separate cost centre Intellectual property and trademarking Question: Is this sufficient at this time? 14

15. PKP Organization Formal consultation with community But not on a “pay to play” basis Advisory Committee Technical Committee Some questions: Terms of reference? Composition? Relation between the two? 15

16. PKP Sustainability Campaign Financial goal: $1,000,000 annually Grant funding: $200,000 Cost-recovery: $200,000 Community partners/support: $600,000 Phase 1: April 2011 – September 2011 Develop campaign Feedback/early adopters Full launch at PKP 2011 Conference in Berlin Phase 2: October 2011 – March 2012 Full roll-out 16

17. Grant Funding - $200,000 John Willinsky’s role Sloan, IDRC, SSHRC, NSF, INKE Focus on research and new development Some cautionary notes: Granting agency requirements & timelines Research vs. production software 17

18. Cost Recovery - $200,000 Strong support from March 2011 consultation Question: what additional services? Requirements: ISP-like hosting environment New pricing model for hosting Optimize ratio bet. revenues and expenses 18

19. Community - $600,000 3 concurrent areas of activity Overall marketing plan Development agencies Academic Institutions, primarily North America 19

20. Academic Institutions Campaign Test marketing/Early Adopters: 10-12 sites 3 tier Duraspace model: Gold ($10K) Silver ($5K) Bronze ($2.5 K) Value proposition: support for scholarly communication services PKP Appliance and related services 20

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22. Thank You http://pkp.sfu.ca Questions, comments, suggestions on PKP sustainability? Send them to: brian_owen@sfu.ca Third International PKP Scholarly Publishing Conference Sept. 26-28, 2011 Freie Universität Berlin, Germany http://pkp.sfu.ca/ocs/pkp/index.php/pkp2011/pkp2011 22