1. | www.catraining.co.uk | Tel: 020 7920 9500 | info@catrainingltd.co.uk | Computer Training & Personal Development PowerPoint 2002 Foundation

2. In this section you will learn how to: Open Microsoft PowerPoint Interact with Microsoft PowerPoint Close Microsoft PowerPoint Add a slide Delete a slide Cut, copy and paste slides Use AutoFit Create text Delete text Select text Cut, copy and paste text Use the Format Painter Use Find and Replace Save a presentation for the first time Save a presentation for the second time Open a presentation Close a presentation Use the Save As command Use the Help screen SECTION 1: Getting Started

3. LESSON 1.1 Starting Out What is Microsoft PowerPoint 2002? Microsoft PowerPoint is one of the leading programs used for creating presentations. With PowerPoint, you can create any type of presentation/slideshow by customizing each slide to your specifications.

4. LESSON 1.1 Starting Out Opening Microsoft PowerPoint Click the Start menu and click Microsoft PowerPoint.

5. LESSON 1.1 Starting Out Interacting with PowerPoint You will find the Minimize, Maximize, and Restore buttons on the horizontal title bar at the top of each window.

6. LESSON 1.1 Starting Out Closing Microsoft PowerPoint To close a window, either select the Close button on the PowerPoint title bar or click the PowerPoint icon on the top left portion of the title bar.

7. LESSON 1.2 Slides What is a Slide? Slide shows are made up of a series of slides that contain text, pictures, diagrams, charts, and other objects to display and enhance a presentation. Slides are similar to pages in a Word document or worksheets in an Excel spreadsheet.

8. LESSON 1.2 Slides Adding a Slide PowerPoint provides you with a New Slides button located on the main toolbar.

9. LESSON 1.2 Slides Deleting a Slide Click the slide, and then click the Delete button on your keyboard, or click the Slide, click Edit and Delete Slide.

10. LESSON 1.2 Slides Cutting, Copying and Pasting Slides Select the slide, click cut (scissors) to cut the slide completely out of the presentation or Copy (double documents) to duplicate the slide. After you have chosen to cut or copy, click paste. Cut, Copy and Paste can be done from the Main toolbar or by right clicking on the slide.

11. LESSON 1.2 Slides Text AutoFit PowerPoint resizes text as you type so that it fits into a placeholder. You will notice when Text AutoFit is minimizing text when the AutoFit icon is active on the slide.

12. LESSON 1.3 Creating a Slide Creating Text To create text in PowerPoint you must have a place for it to go, meaning a text box or placeholder. Click on the text box/placeholder and type.

13. LESSON 1.3 Creating a Slide Deleting Text There are two ways to delete text: the Backspace key, and the Delete key. The Backspace key always deletes text to the left of the insertion point The Delete key always deletes text to the right of the insertion point.

14. LESSON 1.3 Creating a Slide Selecting Text To select (or Highlight) text you can move your mouse insertion point (which looks like I) to the blank space in front of the text you want… hold the left mouse button down… and drag the selection tool over the text you want to highlight.

15. LESSON 1.3 Creating a Slide Cutting, Copying and Pasting Text To cut or copy text, first you must select the text you want to edit, and then click on the cut or copy button we used in the last lesson. Pasting text will place the item in a new location. CutCopyPaste

16. LESSON 1.3 Creating a Slide Using the Format Painter The Format Painter allows you to copy the formatting of text (bold, italics, underline, colour, borders, fill, etc.) and apply it elsewhere. To use the format painter, first click the paintbrush icon () on the toolbar. Then, select the text that you want the new formatting to apply to.

17. LESSON 1.3 Creating a Slide Using Find and Replace Click the Edit menu and click Find or Replace.

18. LESSON 1.4 Working with a Presentation Saving A Presentation for the Second Time After you have saved your file, the file will update just by clicking the save command.

19. LESSON 1.4 Working with a Presentation Opening a Presentation There are two ways to open an existing presentation: from your hard drive and from PowerPoint itself.

20. LESSON 1.4 Working with a Presentation Closing a Presentation Use the Close command at the top section of the File menu. This command will only close the active presentation without closing the program.

21. LESSON 1.4 Working with a Presentation Using the Save As Command If you want to see the Save dialog after saving your presentation for the first time, click the File menu and click Save As.

22. LESSON 1.5 Getting Help in PowerPoint Using the Help Menu The Help menu is one of the best ways to get help. Contains many commands and tools.

23. Using the Office Assistant When you click the Help menu and click Microsoft PowerPoint Help, the assistant will pop up on the right hand side of your screen. You can also activate the assistant by pressing the F1 key on your keyboard or clicking the help icon on the standard toolbar. LESSON 1.5 Getting Help in PowerPoint

24. Configuring the Office Assistant Make sure the Office Assistant is shown. Then, right-click on the Office Assistant, and click Choose Assistant. LESSON 1.5 Getting Help in PowerPoint

25. Using the Type a Question Box Type your question in the box and hit enter. A list will be displayed under the search box. Click on any of the items listed to view results. LESSON 1.5 Getting Help in PowerPoint

26. Getting Help in a Dialog Box Click the question mark in the top right hand corner of the dialog box, next to the close button. Once you click that question mark, click on the item you are questioning, and a help pop-up will appear. LESSON 1.5 Getting Help in PowerPoint

27. In this section you will learn how to: Recognize placeholders Resize placeholders Move a placeholder Delete a placeholder Add background color Add gradient fills Add texture fills Add patterns Add pictures Use headers and footers Insert headers and footers Insert slide numbers Insert the date and time Rearrange slides Use the slides tab Use the outline tab SECTION 2: Editing Slides

28. LESSON 2.1 Placeholders Types of Placeholders Placeholders are boxes with dotted or hatch-marked borders that are part of most slide layouts. These boxes are conveniently placed and contain titles, body text, or objects such as charts, tables, and pictures. Placeholders can be resized and moved on a slide or deleted from slides entirely. Here are the types of placeholders: Title, Text, Content, Picture or ClipArt, Media Clip, Diagram or Organization Chart, Table.

29. Resizing Placeholders The placeholder has several round sizing handles around the edges. Move the mouse pointer over the sizing handle in the middle of the right edge of the placeholder until you see a horizontal double arrow. Click and hold down on the arrow and drag to the left to enlarge the placeholder. LESSON 2.1 Placeholders

30. Moving a Placeholder First, move the pointer to any edge of the placeholder where there is no sizing handle. The mouse pointer will change to a move pointer. Now, hold down the pointer and drag the placeholder to its new location. LESSON 2.1 Placeholders

31. Deleting Placeholders To delete any placeholder, click on the placeholder edge and press the Delete key on the keyboard twice. LESSON 2.1 Placeholders

32. Add a Background Colour Click Format from the Standard toolbar and Background. Once you have opened the Format Background dialog box, click the down arrow to view suggested background colours, more colours and fill effects. LESSON 2.2 Formatting a Slide

33. Add Gradient Fills A gradient fill is a colour that fades or darkens from one side to the other. From the Format Background dialog box, click the down arrow to access Fill Effects. LESSON 2.2 Formatting a Slide

34. Add Textures or Pictures Textures are pictures that give the effect of a texture, such as newsprint, parchment, marble, canvas, and denim. Add textures from the Fill Effects dialog. LESSON 2.2 Formatting a Slide

35. Inserting Headers and Footers The Header and Footer dialog box opens from the View menu. The Header and footer dialog box is where you indicate the type for information such as date, time, and page numbers. LESSON 2.3 Other Formatting Tools

36. Inserting Slide Numbers To insert numbers as text click the Insert menu then click Slide number. The header and footer dialog box opens for you to check the Slide number option. LESSON 2.3 Other Formatting Tools

37. Inserting the Date and Time To insert Date and Time, click the Insert menu, and than Date and time to open the dialog box, which displays a list of available formats. LESSON 2.3 Other Formatting Tools

38. The View Toolbar Located at the bottom of the slides pane. LESSON 2.4 Managing Slides

39. Using Slide Sorter View Slide Sorter view gives you an overall picture of your presentation using thumbnails of the slides. LESSON 2.4 Managing Slides

40. Using the Slides Tab The Slides tab vertically displays thumbnail-sized images of all the slides in your presentation. LESSON 2.4 Managing Slides

41. Using the Outline View The Outline view is an all text view. LESSON 2.4 Managing Slides

42. In this section you will learn how to: Adjust font size Adjust font type Add effects (bold, underline, italics, and shadow) Change the text’s colour Change Font’s Case Open the Fonts dialog Use the Fonts tab Add bullets Add numbers Remove Bullets and Numbers Discontinue Bullets and Numbers Open the Bullets and Numbers dialog Use the Bulleted tab Use the numbered tab Use right, left or centre alignment Use justification Align text in a text box Change text direction SECTION 3: Adding Effects

43. LESSON 3.1 Formatting Text Adjusting Font Size To adjust the font size, use the drop-down menu from the standard toolbar.

44. LESSON 3.1 Formatting Text Adjusting Font Type To adjust the font type, use the drop-down menu from the standard toolbar.

45. LESSON 3.1 Formatting Text Adding Effects You can emphasize your text with the bold, italics, underline, and shadow formatting features in PowerPoint. All of these effects are available from the standard toolbar.

46. LESSON 3.1 Formatting Text Changing the Text’s Colour You will find a text colour menu on the standard toolbar.

47. LESSON 3.1 Formatting Text Changing Font’s Case The change case dialog box is accessed by clicking Format and choosing Change Case.

48. LESSON 3.2 Formatting Text from the Fonts Dialog Box Opening the Fonts Dialog Box The Fonts dialog box is opened by clicking Format and then clicking Font

49. LESSON 3.2 Formatting Text from the Fonts Dialog Box Using the Fonts Dialog Box The Fonts dialog box displays all of the possible commands you can apply to text.

50. LESSON 3.3 Creating a Bulleted or Numbered List Adding Bullets The default bullet can be added from the Bullets command on the Formatting toolbar. To open the bullet gallery click Format and choose Bullets and Numbering.

51. LESSON 3.3 Creating a Bulleted or Numbered List Adding Numbers The default numbering scheme can be added from the Numbers command on the Formatting toolbar. To open the Numbers gallery click Format and choose Bullets and Numbering.

52. LESSON 3.3 Creating a Bulleted or Numbered List Customizing Bullets and Numbers At the bottom of the display gallery you will find the Colour, Size, Picture and Customize commands. Here you can set the size of bullets, choose a style from the symbol gallery, and choose picture bullet or number colour.

53. LESSON 3.3 Creating a Bulleted or Numbered List Removing Bullets and Numbers Delete a bullet or number. This will delete all bullets/numbers that follow.

54. LESSON 3.3 Creating a Bulleted or Numbered List Discontinuing Bullets and Numbers The easiest way to discontinue lists is by pressing enter twice, or by clicking None from the Bullet or Number list.

55. LESSON 3.4 Using Paragraph Alignment Using Left, Right, Or Centre Alignment To apply left, right or centre alignment, first highlight the paragraph or sentence, then click one of the alignment commands on the Formatting toolbar.

56. LESSON 3.4 Using Paragraph Alignment Using Justification Justification aligns text to the left and right, applying the right amount of space between words. If you open the Format menu, and select Alignment, you will find the Justify command at the bottom of the alignment menu.

57. LESSON 3.4 Using Paragraph Alignment Changing Text Direction Text can be flipped and rotated using the Draw toolbar, which is located at the bottom left hand side of the PowerPoint window.

58. In this section you will learn how to: Use Spell check Use Autocorrect Set your Language Open Print Preview Use the Print Preview toolbar Use the “Print What” menu Set your options Print commands Open the Print dialog box SECTION 4: Printing and Viewing a Presentation

59. LESSON 4.1 Using Proofing Tools Spell Check To launch spell check, press the F7 key or click the Tools menu and click Spell Check.

60. LESSON 4.1 Using Proofing Tools Using AutoCorrect The AutoCorrect feature fixes capitalization and spelling or typing errors that occur as you type. The AutoCorrect Options button first appears as a small, blue box when you rest the mouse pointer near text that was automatically corrected, and it changes to a button icon when you point to it. When you click the button, it displays a list of options.

61. LESSON 4.1 Using Proofing Tools Set Your Language The Set Language command on the Tools menu will open the language dialog box so you can indicate the language you prefer using.

62. LESSON 4.2 Using Print Preview Opening Print Preview You will find the Print Preview command on the standard toolbar, as well as in the File menu.

63. LESSON 4.2 Using Print Preview Using the Print Preview Toolbar Contains all commands pertaining to printing.

64. LESSON 4.2 Using Print Preview Using the Print What Menu Located in Print Preview. The Print What menu displays all the possible handouts and notes pages you can print off.

65. LESSON 4.2 Using Print Preview Setting Options

66. LESSON 4.2 Using Print Preview Printing Your Presentation A presentation can be printed from the dialog box shown previously or by using Print directly from the File menu.