2. 1 2013-2014 CELDT August 14, 2013 9 a.m. – 3 p.m. PDC

3. 2 Agenda CELDT Overview Test Security Test Coordinator Responsibilities

4. 3 Initial Assessment (IA) Initial Assessment (IA) to determine new student’s level of English proficiency □ Administered to all new students (to the district) in Grades K-8 with a language other than English as determined by their Primary Language Survey □ Must be administered within 30 calendar days of enrollment □ Administered throughout the year

5. 4 Annual Assessment (AA) Annual Assessment (AA) to assess all English learners on their progress in acquiring English proficiency □ Administered to all continuing English learners in Grades K-8 □ Administered September 3, 2013, through October 31, 2013 □ Used in determining Reclassification (w/ELA STAR results, teacher input, parent consultation)

6. 5 CELDT Domains LISTENINGSPEAKINGREADINGWRITING Following Oral Directions Teacher Talk Extended Listening Comprehension Rhyming (Grades K-2) Oral Vocabulary Speech Functions Choose & Give Reasons 4-Picture Narrative Word Analysis Fluency and Vocabulary Comprehension Letters & Words (K-1) Punctuation & Capitalization (K-1) Grammar & Structure (2-8) Writing Sentences (2-8) Short Compositions (2-8)

7. 6 Test Security □ Security Agreements- must be completed by test site coordinators □ Security Affidavits- must be completed by site staff who will have access to the CELDT materials; return to R & E □ All materials must be kept in a LOCKED, SECURE area before and after testing Pages 39 & 41 in manual

8. 7 Test Security

9. 8 Before Testing Attend Required Training Receive & Inventory Materials Identify Students to Test Prepare Materials & Locations Plan Testing Schedule

10. 9 Required Training Logistic’s Training □ Mechanics for the 2013-14 CELDT administration □ Provided by the Research and Evaluation Department Examiner’s Training □ How to administer and score the different portions of the CELDT □ Provided by the ELL Department

11. 10 Receiving Materials Today August 14th Late October CELDT MaterialsBarcode Labels Available for pick-up from Warehouse Dock after today’s training. Available for pick-up from Research and Evaluation Test booklets, blank answer books, and coordinator kits Pre-ID labels for answer books

12. 11 Receiving Materials continued SECURE MATERIALS UNTIL TESTING ORDER ADDITIONAL MATERIALS INVENTORY UPON RECEIPT INVENTORY UPON RECEIPT Verify Quantity Contact R & E to verify inventory or document discrepancies Contact Stacey if more materials are needed. Reseal Boxes Store in a SECURE, LOCKED area

13. 12 Identify Students to be Tested Sites must run MyLNG114 from CompleteSchool to determine which students to test CompleteSchool... “Reports”... “Language Information”...

14. 13 Special Education & 504 Students □ Review IEP and 504 Plans for accommodations & modifications that must be made available to students □ Hand-grid Box 22 AFTER testing only if the student actually used the accommodation or modification

15. Prepare Test Materials for Distribution 14 Testing Schedule  Prepare your own on-site testing schedule  Include deadlines for Initials and Annuals  Include make-up days

16. 15 Prepare Testing Locations □ Free from noise & interruptions □ Make necessary arrangements for students w/IEPs & 504s □ Display ‘Do Not Disturb’ Signs □ Determine One-on-One Testing Location

17. 16 During Testing Site Scoring & Local Scoring Tool Pre-ID Barcode Labels Answer Books Testing Irregularities

18. 17 Site Scoring & Local Scoring Tool (LST) □ All portions of the Initial Assessment (IA) must be scored □ Score sheets for IA must be submitted to Research & Evaluation □ Generate LST R&E webpage... ”State Mandated Testing”... ”CELDT”...

19. 18 Pre-ID Barcode Labels □ Will be provided for students enrolled BEFORE October 14 th □ Will be available for pick-up late October (wait for email)

20. Answer Book  Student demographics  Examples -With Pre-ID -Without Pre-ID Pre-ID LABEL 19 Pages 22-29 in manual

21. INCLUDED IN PRE-ID COMPLETE BY HAND FRONT Answer Book WITH Pre-ID Label Page 22 in manual 20

22. BACK OF DOCUMENT INCLUDED IN PRE-ID COMPLETE BY HAND ONLY COMPLETE IF DIRECTED BY R & E Answer Book WITH Pre-ID Label COMPLETE IF USED BY STUDENT Page 25 in manual 21

23. COMPLETE BY HAND Answer Book WITH Pre-ID Label COMPLETE IF USED BY STUDENT ONLY COMPLETE IF DIRECTED BY R & E 22

24. COMPLETE BY HAND FRONT Answer Book WITHOUT Pre-ID Label Page 22 in manual 23

25. Answer Book WITHOUT Pre-ID Label Student ID: RIGHT- JUSTIFIED; use LEADING zeros 24

26. BACK OF DOCUMENT COMPLETE BY HAND ONLY COMPLETE IF DIRECTED BY R & E Answer Book WITHOUT Pre-ID Label COMPLETE IF USED BY STUDENT Page 25 in manual IGNORE 25

27. 26 Testing Irregularities & Security Breaches □ Cheating by student(s) □ Failing to follow test administration directions in Examiner’s Manual □ Coaching students □ Allowing examiners to take the test home for grading □ Allowing students to take the test out of designated testing area Report all suspected Irregularities to R & E

28. 27 After Testing Return Materials Checking Answer Books Preparing Materials for Return Complete GIS and S/GL Forms

29. 28 Checking Answer Books □ Student demographics are complete and correct for each answer book □ Test Date (Field 11) is hand-grid □ Stray pencil marks have been erased □ Answers have been transcribed to clean answer book if original was damaged □ Mark “VOID – Damaged” and return to R & E

30. Preparing Materials for Return FOR EACH GRADE Separate and count completed Annual Assessment (AA) answer books from Initial Assessment (IA) answer books Grade 3 IA Grade 3 AA 29

31. 30 Completing the Group Identification Sheet (GIS) Page 33 in manual One GIS for each grade level Pre-coded Pre-printed Complete Number of Students Tested (AA & IA) & Grade

32. For Each Grade Level HAND-GRID IA Documents Pre-ID IA Documents HAND-GRID AA Documents Pre-ID AA Documents GIS on top 31

33. 32 Complete the School/Group List (S/GL) Every GIS needs to be listed on the S/GL Page 34 in manual Complete #4 & 6

34. 33 Packing Materials for Return □ Place the completed GIS on top of the scorable answer books/docs; then place in the PLASTIC BAGGIE □ For grade levels that require more than one baggie, label the PLASTIC BAGGIE: □ Grade level □ Number the baggies (i.e. “1 of 2”, “2 of 2”)

35. 34 Packing Materials for Return continued □ Place all labeled baggies in original CELDT boxes □ Bring materials according to return schedule

36. 35 MATERIAL RETURN In addition to Scorable documents, BRING: □ Completed S/GL □ Copies of Initial Assessment score sheets □ Any unused Pre-ID labels □ Copies of signed Test Security Affidavits for all staff who access CELDT materials □ Any Test Irregularity Reports

37. 36 Return Schedule SCORABLE CELDT RETURN SCHEDULE Monday - 11/4 Tuesday - 11/5 Wednesday - 11/6 SCHOOLTIME SCHOOLTIME SCHOOLTIME WILLIAMS8:00 FRANK WEST8:00 WAYSIDE8:00 WASHINGTON8:30 SIERRA8:30 ROOSEVELT8:30 VOORHIES9:00 SEQUOIA9:00 PAULY9:00 THORNER9:45 PIONEER9:30 OWENS PRI9:30 STIERN10:00 WM PENN10:15 NICHOLS10:00 OWENS INT10:30 MUNSEY10:30 HORACE MANN10:15 NOBLE11:00 MT VERNON11:00 JEFFERSON11:00 MCKINLEY11:30 LONGFELLOW11:30 HILLS11:30 HORT1:00 HARDING1:00 FRANKLIN12:00 HARRIS1:30 FREMONT1:15 CURRAN1:00 GARZA1:45 EMERSON2:00 COMPTON1:30 EVERGREEN2:30 DOWNTOWN2:30 COLLEGE HEIGHTS2:00 EISSLER3:00 CHAVEZ3:00 CHIPMAN2:45 CASA LOMA3:00

38. 37 AFTER Annual Assessment Window □ Keep all unused test materials at your site for continuing Initial Assessment of new students

39. 38 R & E Contact Information □ Stacey Bland 631-4817 or ext. 14817 □ Reba Peterson 631-4669 or ext. 14669 □ Fax Number 631-4773 or ext. 14773 □ Website = http://bcsd.com/research/celdthttp://bcsd.com/research/celdt