1. 1 ELPA Initial Screening Policies and Procedures ELPA Initial Screening Policies and Procedures Fall 2009 Michigan Department of Education

2. 2 Welcome Aric Kuester Office of Educational Assessment and Accountability (OEAA)

3. 3 Identifying English language learners (ELLs)? Use of the Home Language Survey Assessment of English language proficiency Determination of eligibility for Title III services

4. 4 Identifying ELLs Meeting Federal Requirements Title VI requires the use of the Home Language Survey to determine potential eligibility for ELL services at the time of enrollment. A Home Language Survey must be filled out for all students.

5. 5 Identifying ELLs Meeting Federal Requirements

6. 6 Home language survey— 1.Is your child’s native tongue a language other than English? 2.Is the primary language used in your child’s home or environment a language other than English?

7. 7 Identifying ELLs Meeting Federal Requirements Home language survey— If the answer to either question is “YES”, the child is assessed to determine eligibility for Title III ELL services.

8. 8 ELPA Initial Screening Based on state-adopted English language proficiency standards Four sections: Listening, Reading, Writing, Speaking Fifth domain, comprehension, is generated for reporting purposes

9. 9 ELPA Initial Screening How is eligibility determined? Student assessed with English language proficiency assessment—ELPA Initial Screening Assessment must be completed within ten days of enrollment Students scoring below proficient are eligible for Title III services.

10. 10 ELPA Initial Screening Which Students Are Assessed All students in grades K-12 who are eligible for Title III services and were not assessed with ELPA last spring. Public schools, charter schools, private schools with public school assessment agreements.

11. 11 ELPA Initial Screening SWD Accommodations All students with disabilities who are potential ELLs are to be screened Refer to Assessment Accommodations Summary Table for ELPA specifics

12. 12 ELPA Initial Screening Assessment Accommodations Use of an accommodation is based on documentation in school record. Decision to be made on student- by-student basis

13. 13 ELPA Initial Screening Assessment Accommodations Nonstandard accommodations change construct being measured. Students using nonstandard accommodations will not count as being assessed for participation

14. 14 Part 1: ELPA Initial Screening Who can Administer the ELPA? ELPA District Coordinator ELPA Building Coordinator ELPA Assessment Administrators ELPA Assessment Proctors

15. 15 ELPA Initial Screening Security ELPA is a secure assessment. All materials are to be returned to MDE/ELPA in Lansing. Contact mde-elpa@michigan.gov to request a UPS return label. mde-elpa@michigan.gov

16. 16 ELPA Initial Screening Security ELPA Confidentiality and Security Agreement –For all involved in ELPA administration process –For everyone handling ELPA materials

17. 17 ELPA Features and Materials Manual for Building and District Coordinators with Directions for Administration and Scoring Audiotapes or CDs for Listening Test Booklets Answer Documents

18. 18 ELPA Initial Screening Features LEVELS: Level I = for students in Kindergarten Level II = for fall students in Grades 2-3 Level III = for fall students in Grades 4-6 Level IV = for fall students in Grades 7-9 Level V = for fall students in Grades 10- 12

19. 19 ELPA Initial Screening Features Manual for Building and District Coordinators Student Record Sheet

20. 20 ELPA Initial Screening Features Manual for Building and District Coordinators Answer Key

21. 21 ELPA Initial Screening Features Manual for Building and District Coordinators Specific Direction For Administering

22. 22 ELPA Initial Screening Features Manual for Building and District Coordinators Writing And Speaking Rubrics

23. 23 Additional Assessment materials –If materials are needed, there is an online order form available at our website www.michigan.gov/elpawww.michigan.gov/elpa The link will be titled: 2009-2010 ELPA Initial Screening Order Form Ordering Supplementary Materials

24. 24 OEAA Secure Site Users How to add a new student, score a test, and generate a report ELPA Screener Entry Screen Changing ELPA Screener Information ELPA Screener Reports

25. 25 ELPA Screener Entry Screen 2. Click on ELPA Screener Entry on the menu at the left (on top). 1. Log into the secure OEAA Web site.

26. 26 ELPA Screener Entry Screen

27. 27 3. Enter student demographics. ELPA Screener Entry Screen

28. 28 4. Enter Score information. Use the pull- down menus to enter in the raw scores for each language domain. 5. Snowflake Vs. Sunshine Cycle ELPA Screener Entry Screen

29. 29 6. Next, click the check-boxes for each standard accommodation that you provided to the student at the time of testing. ELPA Screener Entry Screen

30. 30 When you have finished entering in all scores and accommodations, save student data by clicking on the “Save” button at the top of the screen. The student is now registered for the Fall 2009 ELPA Screener test cycle. ELPA Screener Entry Screen

31. 31 ELPA Student Record Sheet Page 21, Directions for Administration

32. 32 1.Click on Student Search on the menu at the left (on top). 2.Enter search information and click the search button. Changing ELPA Screener Info

33. 33 3.Students matching the search criteria will be displayed. 4.Select the student to be updated by clicking on the student name link. Changing ELPA Screener Info

34. 34 5. The ELPA Screener page will be displayed and the student’s information can be changed. Changing ELPA Screener Info

35. 35 1.Click ELPA Screener Reports from the menu at the left. 2.Click Submit for reports and Download for a csv file of student score data. ELPA Screener Reports

36. 36 ELPA Screener Reports Sample of Individual Student Report for the ELPA Initial Screening

37. 37 ELPA Screener Reports The Individual Student Report provides: an overall scale score for the student’s performance number of points earned and total points possible a letter code for the student’s proficiency level.

38. 38 Also, a graphical representation compares this student’s score with cuts for Basic (B), Intermediate (I), Proficient (P), and Advanced Proficient (AP). ELPA Screener Reports

39. 39 The “cut score” is the minimum expected score that a student would achieve if he or she were proficient in English at his or her grade level. ELPA Screener Reports

40. 40 Sample of Class Roster Report for the ELPA Initial Screening ELPA Screener Reports

41. 41 ELPA Screener Reports The Class Roster Report provides: the same scale score data shown on the Individual Student Reports for all students in one class or group total of the number of students tested in each group, grade, and school.

42. 42 Ending an Assessment Session –ELPA is untimed, but each section must be completed in one sitting –Sections may be administered in any order –Collect materials from students individually –Lock up materials between ELPA sessions Part 3: Scoring and Reporting

43. 43 Part 3: Scoring and Reporting After an Assessment Session –One answer document per student –Insure that Demographic information is complete –The scoring information is located in the Directions for Administration and Answer Document

44. 44 ELPA Student Demographic Page

45. 45 Part 3: Scoring and Reporting After an Assessment Session –Return all completed assessment materials to MDE/ELPA –Return Security Compliance Forms –Refer to the DFA for packing instructions.

46. 46 Part 3: Scoring and Reporting Returning Materials to MDE/ELPA Save boxes for returning materials Building and District Identification Sheets: Use Identification sheets as cover sheets for banded sets of returned materials Security Forms

47. 47 Packaging Diagram for Return

48. 48 Part 3: Scoring and Reporting Returning Materials to MDE/ELPA MDE/ELPA Hannah Building, Upper Level 201S 608 W. Allegan Street Lansing, MI 48933

49. 49 Resource Information Instructions for website usage can be found on the login page of the secure website, www.michigan.gov/meap-secure by clicking on the pink link:www.michigan.gov/meap-secure

50. 50 Resource Information Call 877-560-8378 for assistance with the OEAA secure Web site E-mail oeaa@michigan.gov for assistance with the OEAA secure Web site for ELPAoeaa@michigan.gov

51. 51 Comments and Suggestions Michigan Department of Education 608 W. Allegan St. P.O. Box 30008 Lansing, MI 48909 Aric Kuester Kuestera@michigan.gov (517) 335-0433 Brian Ciloski Ciloskib@michigan.gov 517-335-6732

52. 52 Thank You!