1. ACCESS for ELLs ® 101 Title III Conference October 7, 2010

2. Today’s Agenda Steps to Identify Students as ELL Initial ELL Screening:  W-APT™  Model™ ACCESS for ELLs®  Data Flow  Important Dates  Test Administration WKCE Assessment of ELLs WKCE Accommodations Question & Answer

3. Initial Identification The recommended procedure to identify LEP/ELL students for language instruction educational programs is as follows:  Complete Home Language Survey  Review Student’s Academic History  Conduct Screener Evaluation

4. WIDA-ACCESS Placement Test™ PURPOSE: The W-APT™ is Wisconsin’s initial English language “screener”. ADMINISTRATION GUIDELINES The W-APT™ is aligned with the ELP standards and ACCESS for ELLs ® assessment The screener is part of the student enrollment process Available as downloadable PDF files from the WIDA website at no cost

5. Optional Screener  WIDA MODEL™  For purchase  Kindergarten and Grades 1-2 and 3-5 Aligned to the WIDA Standards and linked to the ACCESS for ELLs® assessment Result is a composite score of 1-6 This screener is optional for districts

6. Data Flow Process for English Language Learners (ELLs) ACCESS for ELLs ® Test Window December- February District Review/Revision Period for Student ACCESS Reports March & May ACCESS Data Cleansing and Composite Score Upload into ISES June ISES Count Date & Year End Submission Period for Districts to verify ELP code uploads, plus Entry and Exit July to Mid-October Preliminary AMAO calculation from ISES Year End & ACCESS for ELLs data for Title III accountability October WSLS and ISES data sent to MetriTech for Pre-Id labels December

7. ACCESS for ELLs® Information Important Dates Window for Ordering Test books: October 1-22  To place your booklet order : 1. Online at: http://www.metritech.com.http://www.metritech.com 2. Click on CLIENT AREA. 3. Select WIDA ACCESS for ELLs® from the list displayed. 4. Enter your District's User Name and Password. 5. For questions call MetriTech at (800) 747-4868 and ask for WIDA Technical Support.

8. Test Administration Training ACCESS:  Online training is available on the WIDA website at http://www.wida.us/index.aspx http://www.wida.us/index.aspx  All DAC’s received usernames/passwords  Training Toolkit & Kindergarten ACCESS DVDs available

9. Sample Items Students can practice using the released sample items (Grades 1-12) found at: http://www.wida.us/assessment/ ACCESS/sample_items.aspx

10. Test Security It is critical to maintain test security prior to and during testing: Remind personnel involved with the testing to keep all test materials secure and confidential Test administrators are responsible to ensure that no materials are duplicated Make sure that no specific test information is shared with students prior to or after testing

11. ACCESS for ELLs® Information Important Dates(cont.) Districts Receive Test Materials: November 24 ACCESS for ELLs Test Window: December 1- February 11 - ACCESS test window is open December 10 – Private School Student datafiles are due at MetriTech

12. ACCESS for ELLs® 2010-11 Update In addition to the annual refreshment of test items, enhancements were made to the test for the following areas: Speaking Writing

13. ACCESS for ELLs® Information Important Dates (cont.) ACCESS for ELLs Test Window: January 7 – MetriTech ships Pre-ID barcode labels to districts January 28 – Last day to order additional test materials February 11 – ACCESS testing window closes November 25

14. 2010-11 Changes to the Pre-ID Labels  Name: LAST NAME, FIRST NAME  District: 0001 - SAMPLE DISTRICT  Gender - Grade: M - 0  School: 0001 - SAMPLE SCHOOL  Birth Date: 01/01/2005  Student ID's - State: 1234560  District: 1111111

15. Testing Accommodations List of allowable ACCESS testing accommodations on the WIDA website: http://www.wida.us/assessment/ACCESS/acco mmodations.aspx http://www.wida.us/assessment/ACCESS/acco mmodations.aspx These guidelines are for ELL students with disabilities (use only accommodations in student’s IEP). When accommodations are used, mark on back cover of the ACCESS test book.

16. ACCESS Test Booklet

17. ACCESS for ELLs® Information Important Dates (cont.) ACCESS for ELLs Test Window: February 11-18 – Districts pack and ship testing materials to MetriTech February 22 – All testing material needs to arrive at MetriTech March 22 – April 1 – District online demographic data correction April 21 – May 19 – District data correction window

18. Online Demographic Data Correction

21. ACCESS for ELLs® Cost ■The DPI will again pay the cost of ACCESS for ELLs® test materials and scoring for districts. ■The costs to administer the annual ACCESS for ELLs® and any ELP screeners must be paid for using local district funds.

22. ACCESS Questions?

23. WKCE Assessment of ELLs ■All English language learners will be participating in the WKCE  Exception: ELLs who have an IEP that states that their instruction should be based on the Extended Grade Band Standards – These students take the WAA-SwD ■The Decision Flowchart outlining participation and AYP information for ELP Levels 1 and 2 is available on the following site: http://dpi.wi.gov/oea/doc/ell1-2wsas.doc http://dpi.wi.gov/oea/doc/ell1-2wsas.doc

24. ELL Decision Process (FAY=Full Academic Year)

25. Largest Three Language Groups 2009-10 Total ELL Students - 45,412

26. Translation for WKCE This accommodation will include a range of options: 1. Student uses Spanish script as a side- by-side translation accommodation 2. Bilingual teacher reads Spanish script to small group of students 3. Student uses bilingual word list in Spanish and Hmong as needed

27. Translation for WKCE DPI is providing written translated scripts of the WKCE in Spanish for Mathematics, Science, and Social Studies. The directions for Reading, Language Arts and Writing will be available in Spanish. The content-specific word lists, the directions read by the test administrators and the released practice items will be available in both Spanish and Hmong.

28. Testing Accommodations ■Districts who serve students who speak languages other than Spanish or Hmong may use qualified translators or interpreters to provide translation support to students. ■The updated guidelines are available at http://dpi.wi.gov/oea/pdf/translator_guidelines.pdf

29. Distribution of Accommodation Translated materials will be sent to your district assessment coordinator (DAC) via a secure link through the DPI File Transfer Server. DACs will be notified by email when the files are available to download. Districts will be responsible for duplicating and distributing necessary materials to each school. –For example, DACs may choose to burn CDs, produce hard copies, etc in order to distribute materials to schools. Test Security protocol should be observed by all who work with the materials.

30. Testing Accommodations A new list of allowable WKCE testing accommodations is available at http://dpi.wi.gov/oea/accommtrx.html and is now separated into three distinct documents based upon student need: http://dpi.wi.gov/oea/accommtrx.html 1.The Assessment Accommodations Matrix for Students with Disabilities 2.The Assessment Accommodations Matrix for ELLs 3.Allowable Test Practices for ALL Students

31. Testing Accommodations All assessment accommodations for students with disabilities, students on 504 plans, and English language learners (ELLs) should be documented and consistent with day-to-day instruction. When accommodations are used, mark on back cover of the WKCE test book or the WAA-SwD student Answer Document for each content area tested.

32. Questions?

33. For More Information Please contact the Office of Educational Accountability: Renae Fjeld Accardo renae.fjeldaccardo@dpi.wi.gov 608-267-5153 Erin Faasuamalie erin.faasuamalie@dpi.wi.gov 608-267-1288