Medicaid Cost Report Fundamentals September 9, 2008

Medicaid Cost Report Fundamentals September 9, 2008
Home Health Agency Medicaid Cost Report Fundamentals September 9, 2008

Agenda Intermittent Services
Overview of services Basis of payment Revenue codes Medicare Limits Medicaid Limits Services under Exception to Policy Early and Periodic Screening, Diagnosis, and Treatment (EPSDT)

Agenda Early and Periodic Screening, Diagnosis, and Treatment (EPSDT) cont… Procedure codes Time Study Break Time (5-10 minutes) Medicaid Cost Report Purpose Filing requirements Worksheet overview EPSDT/Exception to Policy time study Retrospective Cost Settlement

Agenda Interim Rate Process Break Time (5-10 minutes)
Established agencies Changes in provider billing rates New agencies Break Time (5-10 minutes) Interim Medical Monitoring and Treatment (IMMT) Overview Basis of payment Procedure codes Establishing rates

Agenda Billing Issues Questions

Overview Home health services provide medically necessary home care supports to Iowa Medicaid members. There are two categories of home health services: Intermittent (regular) services Early and Periodic Screening, Diagnosis, and Treatment (EPSDT) services Private duty nursing and personal care Also called “Care For Kids”

Intermittent Services

Overview of Services “Intermittent service” means services for a patient who has a medically predictable recurring need that does not exceed two to three visits per week for two to three hours at a time. The number of hours of intermittent services shall be reasonable and appropriate to meet an established medical need of the patient that cannot be met by a family member, significant other, friend, or neighbor. Intermittent services are covered only when provided in the patient’s residence.

Overview of Services Intermittent services include the following:
Skilled nursing Home health aide Physical therapy Occupational therapy Speech therapy Medical social services Medical supplies These home care services are available for Medicaid eligible persons regardless of age.

Overview of Services Unlike the Medicare program, patients need not first require “skilled” care before they are entitled to home health aide services. For example, if a patient requires only home health aide services, the patient is entitled to these services under the Medicaid program without respect to the need for skilled services.

Basis of Payment Interim payment shall be made on an encounter (per visit) basis. An “encounter” is defined as separately identifiable hours which home health agency staff provides continuous service to a patient. Payment of home health agency intermittent services is based on the service provided rather than the classification of the home health agency employee providing the service.

Basis of Payment Interim encounter (per visit) payment based on revenue code is subject to reasonable cost on a retrospective basis. Retrospective cost-settlement is made at the lower of: Average cost per visit Medicare limit per visit Medicaid limit per visit Tentative cost settlement is performed based on the submitted Medicare and Medicaid cost report Final cost settlement is performed based on the finalized Medicare cost report.

Revenue Codes Code Service 550 Skilled Nursing 420 Physical Therapy
430 Occupational Therapy 440 Speech Therapy 570 Home Health Aide 560 Medical Social Services 270 Medical Supplies

Medicare Limits The base Medicare limits were established during federal fiscal year 2000. Base limits may be subjected to an increase equal to the Medicare home health market basket increase on a yearly basis. Limits are based on the providers fiscal year and Metropolitan Statistical Area (MSA).

Medicaid Limits The current Medicaid limits were based on 97% of the reimbursable costs during state fiscal year (SFY) 2001. Since the base limits were established, they have received the following increases based on legislative approval: Effective Date % Increase July 1, 2005 3% July 1, 2006 July 1, 2008 1%

Services Under Exception to Policy
When billing services provided under an exception to policy, follow the instructions in the decision letter. A current plan of care and a copy of the exception to policy decision letter must accompany each claim. The claim must include: Correct primary diagnosis Revenue or procedure code Number of hours each service provided Reimbursement rate identified in the decision letter for each service provided.

Services Under Exception to Policy
When the need for services exceeds the intermittent guidelines, a request for an exception to policy may be submitted in writing, by fax ( ) or by mailing to: Appeals Section Department of Human Services 1305 E. Walnut, 5th Floor Des Moines, IA Also may be submitted via internet at

Exception to Policy Revenue Codes
Service 552 Skilled Nursing, Hourly Charge, HHA 572 Home Health Aide, Hourly Charge, HHA

Early and Periodic Screening, Diagnosis, and Treatment (EPSDT)

Overview of Services Private-duty nursing and personal care services for children with special needs are covered for Medicaid members aged 21 or younger. These services must be prior authorized and are only available if the child’s medical needs exceed skilled nursing and/or home health aide maximums covered through the intermittent home health services. Home health agency care for maternity patients and children is a service also included in the EPSDT program. Members receiving this service would require home care services due to high-risk factors.

Overview of Services These services are intended to:
Promote alternatives to prolonged hospitalizations or institutionalizations by providing for medially necessary and effective home care. Provide ongoing nursing support to a technology-dependent child or a child with multiple medical needs related to an acute or chronic medical condition in the home environment.

Overview of Services The objectives of the services are:
To provide direct patient care, supervision of family caregivers, and teaching of the necessary skills of care for a medically compromised child at home To promote quality care and a safe home environment for the patient To provide for comprehensive and coordinated care in a cost-effective manner To reduce the number of hours funded and provided by the program to the minimum level necessary to meet the medical needs of the child safely while ensuring that quality care is maintained in the child’s home environment.

Overview of Services Payment for private-duty nursing or personal care services for patients aged 21 and under will be approved if determined to be medically necessary. Medical necessity means: The service is reasonably calculated to prevent, diagnose, correct, cure, alleviate, or prevent the worsening of conditions that endanger life, cause pain, result in illness or infirmity, threaten to cause or aggravate a disability or chronic illness, and No other equally effective course of treatment is available and suitable for the patient requesting a service.

Overview of Services Home health services are directed to support the extra burdens on the parents due to the child’s medical needs. They are not available to meet a family’s normal needs for child care and supervision, such as while a parent works.

Overview of Services “Personal care services” are services provided by a home health aide which are delegated and supervised by a registered nurse under the direction of the child’s physician. Services may be provided to a child in the child’s place of residence or outside the child’s residence when normal life activities take the patient outside the place of residence. Some of the care must be provided in the child’s home.

Overview of Services “Private-duty nursing services” are services provided to a child by a registered nurse or a licensed practical nurse under the direction of the child’s physician. Services may be provided to a child in the child’s place of residence or outside the child’s residence when normal life activities take the patient outside the place of residence. Some of the care must be provided in the child’s home.

Basis of Payment Interim Payment to a home health agency for private-duty nursing or personal care services is on an hourly fee-for-service basis. Only the level of care approved on the prior authorization can be billed. Enhanced payment under the interim fee schedule will be made available for services to children who are technology-dependent (ventilator dependent or with a medical condition so unstable as to otherwise require intensive care in a hospital).

Basis of Payment Interim payment based on procedure code is subject to reasonable cost on a retrospective basis. Retrospective cost-settlement is made at the lower of: Average cost per visit Medicaid limit per visit Tentative cost settlement is performed based on the submitted Medicare and Medicaid cost report Final cost settlement is performed based on the finalized Medicare cost report.

Procedure Codes Code Modifier Description S9122
Home health aide or certified nurse assistant providing care in the home; per hour S9123 Nursing care in the home by registered nurse; per hour TG Hi-Tech nursing care in the home by registered nurse; per hour S9124 Nursing care in the home by licensed practical nurse; per hour Hi-Tech nursing care in the home by licensed practical nurse; per hour 90471 Drugs–Administration of Immunization

Time Study The purpose of the time study is to convert the average cost per visit to an hourly unit. Encounter rate is limited to the lower of: Actual cost per hour Medicaid limit per hour Time study must be completed by home health agency in order to calculate retrospective cost settlement.

Break Time (5-10 minutes)

Medicaid Cost Report

Purpose The Medicaid cost report provides for the determination of allowable and reasonable costs which are reimbursable under Title XIX, of the Social Security Act. Allows for determination of a retrospective cost settlement of payments received from Medicaid to reasonable Medicaid costs.

Reasonable Cost Reasonable cost principles are set forth in the following: Federal Register – 42 CFR Part 413 Medicare Provider Reimbursement Manual (CMS Pub. §15-I) Office of Management and Budget (OMB) Circular A-87, Attachment B Reasonable costs include all necessary and proper costs incurred in furnishing services subject to specific items of revenue and cost. Cost must be related to the care of Medicaid members.

Filing Requirements Home health agencies are required to submit their Medicare and Medicaid cost report 150 days after the end of the fiscal period. Home health agencies that provide EPSDT services are required to complete the EPSDT time study.

Worksheets Worksheet C provides for the computation of the average home health agency cost per visit to derive total allowable cost attributable to Medicaid patient care visits. Total allowable cost is the lower of the following: Average cost per visit Medicare limit per visit Medicaid limit per visit

Worksheet C W/S C, Lines 1-6:
For all patients, enter from the Medicare cost report for each patient service: total cost (Medicare cost report, W/S B, Col. 6) total visits (Medicare cost report, W/S S-3, Pt. I, Col. 5) Calculate average cost per visit Enter the Medicaid program cost limit per visit in effect for the cost report period for each patient service If cost report period is not on the state fiscal year of June 30th, there may be two limits in effect during the cost report period. Enter the Medicare program cost limit per visit for the cost report period for each patient service

Enter the current period average cost per visit from W/S C, lines 1-6, for each patient service Enter the number of Medicaid program visits for each patient service Calculate the total average cost per visit for each patient service

Enter the current period Medicaid program cost limit per visit from W/S C, lines 1-6, for each patient service Enter the number of Medicaid program visits for each patient service Calculate the total Medicaid program limit cost per visit for each patient service

Enter the current period Medicare program cost limit per visit from W/S C, lines 1-6, for each patient service Enter the number of Medicaid program visits for each patient service Calculate the total Medicare program limit cost per visit for each patient service

Worksheet C W/S C, Line 29: Add the lower of lines 14, 21, or 28 to the total of lines 29 and 30 to calculate reasonable and allowable cost of intermittent home health services.

DETERMINATION OF MEDICAID REIMBURSEMENT
WKST D HOME HEALTH AGENCY PROVIDER: NPI NUMBER: CITY: FYE: 01/00/00 PART I - COMPUTATION OF THE LESSER OF REASONABLE COST OR CUSTOMARY CHARGES 1. COST OF ANCILLARY SERVICES (Worksheet C, line 29) $ 2. PLUS: MEDICAL SUPPLIES ALLOWED CHARGES 3. PLUS: IMMUNIZATION ADMINISTRATION ALLOWED CHARGES 4. TOTAL TITLE XIX COST 5. TOTAL CHARGES FOR TITLE XIX SERVICES 6. EXCESS OF TOTAL CUSTOMARY CHARGES OVER TOTAL REASONABLE COST (only if line 5 exceeds line 4) 7. EXCESS OF REASONABLE COST OVER CUSTOMARY CHARGES (only if line 4 exceeds line 5) PART II - COMPUTATION OF REIMBURSEMENT SETTLEMENT 8. TITLE XIX COST (line 4) 9. EXCESS REASONABLE COST (line 7) 10. PLUS: COST OF EXCEPTION TO POLICY / EPSDT 11. SUBTOTAL 12. LESS: THIRD PARTY PAYMENTS 13. TOTAL REIMBURSABLE COST 14. LESS: TOTAL INTERIM PAYMENTS 15. BALANCE DUE HHA/MEDICAID PROGRAM (Indicate overpayments in brackets)

Worksheet D, Pt. 1 W/S D, Pt. I, Line 1: W/S D, Pt. I, Line 2:
Transfer amount from, W/S C, line 31 W/S D, Pt. I, Line 2: Enter Medical Supplies allowed charges W/S D, Pt. 1, Line 3: Enter Immunization Administration allowed charges W/S D, Pt. I, Line 4: Sum of lines 1, 2 and 3

Worksheet D W/S D, Pt. I, Line 5: W/S D, Pt. I, Line 6:
Total covered charges for intermittent services Do not include EPSDT covered charges W/S D, Pt. I, Line 6: If W/S D, Pt. I, line 4 exceeds W/S D, Pt. I, line 3 report the difference W/S D, Pt. I, Line 7: If W/S D, Pt. I, line 3 exceeds W/S D, Pt. I, line 4 report the difference

Worksheet D W/S D, Pt. II, Line 8: W/S D, Pt. II, Line 9:
Transfer amount from W/S, D, Pt. I, Line 3 W/S D, Pt. II, Line 9: Transfer amount from W/S, D, Pt. I, Line 6 if cost exceeds charges Make sure to enter as a negative amount W/S D, Pt. II, Line 10: Enter amount of allowable EPSDT/Exception to Policy costs from the calculation at the bottom of W/S D W/S, D, Pt. II, Line 11: Sum of W/S D, Pt. II line 8, less line 9, plus line10

Worksheet D W/S D, Pt. II, Line 12: W/S D, Pt. II, Line 13:
Enter amount of third party reimbursement applied to Title XIX (Medicaid) claims for dates of service during the cost report period. W/S D, Pt. II, Line 13: W/S D, Pt. II, Line 10 less Line 11 W/S D, Pt. II, Line 14: Enter amount of Title XIX (Medicaid) reimbursement received for dates of service during the cost report period.

Worksheet D W/S D, Pt. II, Line 15:
W/S D, Pt. II, Line 12 less Line 13 Negative amount indicates that an overpayment occurred during the cost report period and amount is due to the State. Positive amount indicates that an underpayment occurred during the cost report period and amount is due to the agency.

Worksheet D EPSDT Calculation: Exception to Policy Calculation:
Enter the amount of hours from W/S E, Pt. II for each patient service Enter the cost per hour from W/S E, Pt. II for each patient service Multiply the amount of hours by the cost per hour to calculate total cost per patient service for EPSDT Exception to Policy Calculation: Enter the amount of hours from W/S F, Pt. II for each patient service Enter the cost per hour from W/S F, Pt. II for each patient service Multiply the amount of hours by the cost per hour to calculate total cost per patient service for exception to policy

HOME HEALTH AGENCY EPSDT PROVIDER: NPI NUMBER: CITY: FYE: 01/00/00 Recipient Begin Date End Date Date Type of Recipient's Name ID # of Service Paid Service Hours Charges

Worksheet E EPSDT Cases
For patients that have received EPSDT under prior authorization, the following information must be reported for each claim submitted with dates of service during the cost report period: Recipient’s name Recipient ID number Begin and end date of service Claim payment date Type of service rendered, such as RN, Hi-Tech RN, LPN, Hi-Tech LPN, and Aide Number of hours of care provided, regardless of the number of visits for each service Total charges for the hours of care provided for each type of service

Worksheet E, Part 2 For EPSDT cases, report the following information for each type of service rendered: Col. 1 - Total the number of hours for each service type for all Title XIX patients relative to non-intermittent care listed on Worksheet E Col. 2 - total the amount of charges for each service type for all Title XIX patients relative to non-intermittent care listed on Worksheet E Col. 3 - Divide column 2 (Total Charge Per Service) by column 1 (Total Hours Per Service), enter results (Average Charge Per Service)

Worksheet E, Part 2 For EPSDT cases, report the following information for each type of service rendered: Col. 4 - Enter the total cost (direct and certain indirect as indicated) associated with each service type for all Title XIX patients relative to non-intermittent care Indirect costs allowed for this purpose include: health insurance expense, liability insurance; and non-billable supplies Col. 5 – Divide column 4 (Total Cost Per Service) by column 1 (Total Hours Per Service) and enter the results (Average Cost Per Service)

Worksheet E, Part 2 Transfer the total Title XIX EPSDT cost for all services (column 4-total) on Worksheet D, line 10 Additional information requested: Indicate the cost center or department in your Medicare/Medicaid cost report where all costs related to providing non-intermittent care services are included. If all costs related to providing non-intermittent care are located in a cost center such as Private Duty nursing, provide an analysis of these costs and specify which costs are applicable to all EPSDT patients.

EXCEPTION TO POLICY CASES
HOME HEALTH AGENCY EXCEPTION TO POLICY CASES PROVIDER: NPI NUMBER: CITY: FYE: 01/00/00 Recipient Begin Date End Date Date Type of Recipient's Name ID # of Service Paid Service Hours Charges

Worksheet F Exception to Policy Cases
For patients that have received Exception to Policy services, the following information must be reported for each claim submitted with dates of service during the cost report period: Recipient’s name Recipient ID number Begin and end date of service Claim payment date Type of service rendered, such as RN, Hi-Tech RN, LPN, Hi-Tech LPN, and Aide Number of hours of care provided, regardless of the number of visits for each service Total charges for the hours of care provided for each type of service

Worksheet F For each recipient classified as Exception to Policy, attach a copy of the letter reflecting approval of your request for exception.

TOTAL CHARGES AND COST FOR EXCEPTION TO POLICY CASES
HOME HEALTH AGENCY TOTAL CHARGES AND COST FOR EXCEPTION TO POLICY CASES PROVIDER: NPI NUMBER: CITY: FYE: 01/00/00 TOTAL CHARGES AND COST PER SERVICE FOR EXCEPTION TO POLICY CASES: TYPE OF TOTAL HOURS TOTAL CHARGES AVERAGE CHARGE TOTAL COST AVERAGE COST SERVICE PER SERVICE RN - $ $ $ $ Hi-Tech RN LPN Hi-Tech LPN Aide TOTAL Instructions For Exception To Policy And Request For Additional Information For Medicaid Home Health Agency Cost Reports With Fiscal Periods Ending After June 30, 2000 Worksheet F Instructions: #1 For each claim submitted under an Exception to Policy, list recipient's name, ID number, beginning and ending date of service, and claim payment date. #2 Indicate the type of service rendered under the exception to policy, such as RN, Hi-Tech RN, LPN, Hi-Tech LPN, and Aide. #3 Include with each entry the number of hours of care provided, regardless of the number of visits for each type of service. #4 Include with each entry the total charges for the hours of care provided for each type of service. #5 For each Exception to Policy recipient, please attach a copy of the DHS letter reflecting approval of your request for exception. Worksheet F Part 2 Instructions: #1 Total the number of hours for each service type for all Exception to Policy Title XIX patients relative to non-intermittent care listed on worksheet F. #2 Total the amount of charges for each service type for all Exception to Policy Title XIX patients relative to non-intermittent care listed on worksheet F. #3 Divide column 2 (Total Charge Per Service) by column 1 (Total Hours Per Service) and enter the result in column 3 (Average Charge Per Service). #4 Enter the total cost (direct and certain indirect as indicated) associated with each service type for all Title XIX patients relative to non-intermittent care. Indirect costs allowed for this purpose include: health insurance expenses; liability insurance; and non-billable supplies. #5 Divide column 4 (Total Cost Per Service) by column 1 (Total Hours Per Service) and enter the result in column 5 (Average Cost Per Service). #6 Enter the Total Exception to Policy Title XIX Cost for all services (Column 4-Total) amount on line 9 of Worksheet D. Not to exceed the Medicaid Limit set by converting the current Medicaid Per Visit to a per hour limit using the submitted time study. Request For Additional Information: Home health claims for services rendered under Exception to Policy are settled on the basis of an average cost per hour rather than cost per visit. For recipients age 21 and over, there is a monthly cap per recipient of $2,374. There is no cost cap for recipients under the age of 21. In order to determine an average cost per hour for these services, we request you provide us the following additional information: #1 Please indicate the cost center or department in your Medicare/Medicaid Cost Report where all costs related to providing non-intermittent care services are included. #2 If all costs related to providing non-intermittent care are located in a cost center such as Private Duty Nursing, please provide an analysis of these costs and specify which costs are applicable to rendering services to all Exception to Policy patients. #3 Please complete a Time Study using intermittent services along with the documentation used to support hours and visits used.

Worksheet F, Part 2 For Exception to Policy cases, report the following information for each type of service rendered: Col. 1 - Total the number of hours for each service type for all Title XIX patients relative to non-intermittent care listed on Worksheet E Col. 2 - total the amount of charges for each service type for all Title XIX patients relative to non-intermittent care listed on Worksheet E Col. 3 - Divide column 2 (Total Charge Per Service) by column 1 (Total Hours Per Service), enter results (Average Charge Per Service)

Worksheet F, Part 2 For Exception to Policy cases, report the following information for each type of service rendered: Col. 4 - Enter the total cost (direct and certain indirect as indicated) associated with each service type for all Title XIX patients relative to non-intermittent care Indirect costs allowed for this purpose include: health insurance expense, liability insurance; and non-billable supplies Col. 5 – Divide column 4 (Total Cost Per Service) by column 1 (Total Hours Per Service) and enter the results (Average Cost Per Service)

Worksheet F, Part 2 Transfer the total Title XIX Exception to Policy cost for all services (column 4-total) on Worksheet D, line 10 Additional information requested: Indicate the cost center or department in your Medicare/Medicaid cost report where all costs related to providing non-intermittent care services are included.

EPSDT/Exception to Policy Time Study
If an agency had provided EPSDT/Exception to Policy services during the cost report period, the Iowa Medicaid Enterprise will send out a time study worksheet that must be completed by the providers in order to complete the cost settlement calculation. Time study is only required during the tentative settlement process.

EPSDT/Exception to Policy Time Study
For skilled nursing and home aide services, the following must be completed on the time study worksheet: Time study basis – was the information gathered on a weekly, monthly, or yearly basis. If weekly or monthly please indicate how many weeks or months Time study period Total number of hours per time study Total number of visits per time study Calculate the average length of stay (hours divided by visits) Attach supporting documentation used in completing the time study

Retrospective Cost Settlement

Purpose A retrospective cost settlement is typically designed to permit a reconciliation between estimated and actual cost. Estimated cost is defined as interim payments made during the cost report period. Actual cost is defined as the reasonable and allowable cost reported on the cost report.

Purpose A retrospective review of the interim payments made to a home health agency during the cost report period. These payments are compared to the actual home health agency costs (based on the Medicaid cost report) for providing services to Medicaid members.

Process After review of the Medicaid cost report, the Iowa Medicaid Enterprise the amount of overpayment (amount due state) or underpayment (amount due agency) for services provided to Medicaid members Total payments include the following: Medicaid interim payments Third party payments

Process Amount Due Agency - “Underpayment”
Pays the home health agency the difference between Medicaid reasonable cost and total payments if actual Medicaid costs are determined to exceed the total payments made during the cost report period. Amount Due Program - “Overpayment” The Iowa Medicaid Enterprise recoups from the home health agency the difference between Medicaid reasonable cost and total payments if actual Medicaid costs are determined to be less than total payments.

Interim Rate Process

Established Agencies Based on review of the submitted Medicaid cost report, the interim cost to charge ratio will be updated to reflect the most current data. The effective date of the new interim rate will be the first day of the next month upon completion of the tentative settlement. Example – Tentative settlement is completed on 09/15/08, the effective date of the new interim rate would be 10/01/08

Changes in Provider Billing Rates
The Iowa Medicaid Enterprise receives a letter from the agency related to changes in the billing rates for home health services. The Iowa Medicaid Enterprise will recalculate a new interim cost-to-charge ratio based on the new billing rates. A letter will be sent to the provider giving them the option to change the interim rates based on the new billing rates. If the provider provider does not elect to change their interim rate, they will remain at the rate that was set during the tentative settlement. The purpose is to estimate interim payment as close to actual cost as possible.

New Agency Interim Rates
The Iowa Medicaid Enterprise Provider Cost Audit and Rate Setting unit is notified a new agency has been enrolled in the Medicaid program. Provider Cost Audit and Rate Setting will send the new agency a welcome letter, which explains the following: Cost report filing requirements Initial interim rate will be established at a cost-to-charge ratio of 80% If the agency determines that the initial interim rate should be different they should contact the Provider Cost Audit and Rate Setting unit

Break Time (5-10 minutes)

Interim Medical Monitoring and Treatment (IMMT) and Respite Services

Overview Waiver services that can be provided by a home health agency in a consumer’s home. Interim medical monitoring and treatment (IMMT) is monitoring and treatment of a medical nature requiring specially trained caregivers beyond what is normally available in a day care setting for persons age 20 and under. IMMT services shall provide experiences for each consumer’s social, emotional, intellectual, and physical development.

Overview IMMT services include comprehensive development care and any special services for a consumer with special needs; and will include medical assessment, medical monitoring, and medical intervention as needed on a regular or emergency basis.

Overview Respite care services are provided to the consumer that gives temporary relief to the usual caregiver and provides all the necessary care that the usual caregiver would provide during the time period. The purpose of respite care is to enable the consumer to remain in their current living situation Two types of respite care: Specialized respite Basic individual respite

Overview Specialized respite is provided on a staff to consumer ratio of 1:1 or higher for individuals with specialized needs requiring monitoring or supervision provided by a licensed registered nurse or licensed practical nurse. Basic individual respite is provided on a staff to consumer ration of 1:1 or higher for individuals without specialized medical needs that would require care by a licensed registered nurse or licensed practical nurse

Basis of Payment Upon provider request, rates are calculated for specialized respite, basic respite, and IMMT services based on the cost per visit used to complete the most recent cost settlement calculation. The most recent time study is also used If the time study is older than 12 months, a new time study must be completed for rate setting Cost per visit used is the lower of: Average cost per visit Medicare limit per visit Medicaid limit per visit

Procedure Codes Code Description W2500
Specialized Respite When Provided By Licensed Nurse W2501 Basic Individual Respite When Provided By A HHA W2513 IMMT When Provided By A HHA W2514 IMMT When Provided By A Nurse W2518 W2519

Establishing Rates The Iowa Medicaid Enterprise will review the most recent settled cost report and determine the cost per visit and time study to use to calculate rates. If the time study is older than 12 months, the Iowa Medicaid Enterprise will request a new time study be completed. Providers will be notified of the rates that have been established for IMMT and respite services.

Billing Issues

Issue #1 - Units Issue Action
There have been some scanning errors on paper claims for Home Health agencies resulting in adjustments made during the cost settlement process for units. Action Agencies should check the weekly remits to make sure the units paid agree to the paper claim submitted.

Issue #2 – EPSDT Services
For EPSDT services, agencies will only bill the revenue code on the claim form. Action Agencies must bill the procedure code, in addition to the revenue code for EPSDT services.

Issue #3 – Submitted Charges
Agencies have been reporting total charges based on increments of time and subsequently reporting 1 unit as the visit. Action Agencies should report the per visit charge related to the 1 unit of service. Example – Agencies reports charges in 15 minute increments on the claim with a unit of 1. For a 90 minute visit, the charges reported is equal to (6 * the 15 minute charge). However, agencies should have a per visit charge, which does not account for specific increments of time. The per visit charge amount is what should be reported on the claim for 1 unit of service.

Issue #4 – Exception To Policy
Agencies have been billing home health intermittent services as Exception to Policy units. Action Agencies should only bill revenue code 552 and/or 572 when one of the following criteria met: Receive and Exception to Policy letter from Iowa DHS granting services be provided on a hourly basis. Prior authorization for EPSDT has been approved, revenue code 552 and/or 572 should be billed with the appropriate HCPCS code.

Provider Cost Audit and Rate Setting Unit Iowa Medicaid Enterprise
P.O. Box 36450 Des Moines, IA 50315 (Local) (Toll-Free)

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Medicaid Cost Report Fundamentals September 9, 2008

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Medicaid Cost Report Fundamentals September 9, 2008

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