1. Engaged Leadership Session 2
Facilitation
Community Visioning
2010
We will begin promptly at 6:00 p.m.
Set ups: Magic Wall
Tables
Markers
Paper in center of tables
Flip charts (2)
Handouts: Notes last week
Notes this week
visioning
Passion
Idea Writing
Brain storming
Amazing Massie video—make sure it works

2. Guess Who I Am?
Share something about yourself--that you don’t think people would guess about you. Shhhh…it’s a secret
Write it down on the paper provided. Fold the paper and place it in the center of the table.
Would anyone like to share one item from last week that stayed in their
minds or something you took away from last weeks class?
Let’s begin by getting to know each other a little better and allow us to wind down from the day.

3. Today’s Agenda Community Visioning/Action Planning
Guess who I am activity
“House Keeping”--Bin Items, misc.
Facilitation
Group activity--Debrief
Community Visioning/Action Planning
Group Activity--Debrief
End: Next Session Board Ethics, OML
Review an share the Agenda

4. Facilitation Term used frequently, often misunderstood.
Strong parallel between facilitation and leadership.
What does Facilitate mean?
Facilitation is a frequently used word and often misunderstood
Facilitation is also typically tied to leadership—why is facilitation connected with the concept of leadership?
First let’s look at what facilitation means…

5. Facilitate Defined: To make easy or more convenient.
To provide leadership without taking control or without directing the outcome
How do you interpret this definition as it relates to your work in the community?
defn: Facilitate = to make easy or more convenient, provide leadership without taking control or without directing the outcome.
It is a way to provide leadership without taking control—phrased in your booklets.
What does that mean to people?
How does that fit with the concept of engaged leadership?
Discuss as large group.

6. What does a facilitator do?
They provide structure and offer (suggest) group process techniques to help the group function effectively.
They enable to group to achieve performance and meet their tasks.
(How) (What)
Process Experts VS Content Experts
Observe group and make intervention or share our perpections of group dynamics and present to the group—test perceptions
Empower the group to take ownership for its actions and decisions
Help group meet their goals or tasks and hopefully work more effectively together.

7. Skills of a facilitator:
Use Magic Wall
Paper an dots to stick, ,marker
Difference btw facilitator and facilitative leader

8. Facilitator VS. Facilitative Leader
Usually neutral third party.
Outside the group
Encourage participation of all members
Help the group to reach its goals/tasks.
Process expert.
Part of the group.
Not control or dictate outcomes--lead without control.
Encourage participation.
Genuinely listens to all opinions.
Seeks to understand opinions different than their own.

9. Can board members be facilitative leaders?
HOW?
How?
Model the way
Ask questions
Test perceptions
Etc.

10. Facilitation Activity
Break into two groups.
Select a facilitator for each group.
Pick a random card.
Facilitator read through the process.
Allow group to choose which question to answer (questions to follow).
If group dislikes selected questions, develop a question among the group.
Each group has 20 minutes to answer the question and complete the process.

11. Questions:
How can we solicit more public comments and recommendations into our board meetings?
How can we structure and run more effective board meetings?
What do we care about (value) most in our community?

12. Facilitation tools and techniques modeled in class
Magic Wall
Posting Comments
Review Agenda
Room setup
Opening activity
Facilitative style
Bin
Follow principles
Others

13. Can a chair also be a facilitator?
Two distinct management styles.
Each style has a role in the meeting.
What is the Role of the Chair and the Role of the Facilitator?
Read slide

14. Chairing VS Facilitating
Review past minutes
Increase participation
Exchange information
Shift ownership (empower)
Hear members report back
Influence decisions
Get members to provide input/make decisions
Use tools and techs.
Discuss next steps
Get members to create action plan
Read slde
Chair—most useful at beginning of meeting,
used to share information and reports
typially relies on Parli-pro
used to influence decisions—concentrate power
“owns the outcome”
Facilitation—foster equal and full participation
neutral empower others
rely on consensus nad dialogue
Group owns the outcome
create rules w/in the group rather than impose on group.
Use tools an techniques to get better ideas and increase participation

15. Chairing and Facilitating
Chair is more task focused and controlling.
Keeps order, maintains objectives/tasks for accomplishment.
Facilitator is focused on process and participation.
Facilitation is a tool for empowering members
How do you balance the roles?
Engaged leaders give power to members, they empower other members,
wear two hats, learn when is it appropriate to do which
Page 115 in Facilitation booklet

16. Leader vs Manager Produce adaptive and constructive change
Guide Direction
Build Teams/Coalitions
Motivate and Inspire
Produce order and consistency to org.
Planning and budgeting
Organizing and Staffing
Controlling and Problem Solving
Many aspects of Leadership and Management are the same.
Leadership involves influence--Leadership entails working with people, working with groups--Leadership is about effectively accomplishing a goal
Differences: Leadership can be traced as far back to Aristotle—MGMT emerged turn of 20th Century with industrialized society.
Main difference is their function Mgmt’s function is to provide order and consistency to organizations—is about seeking order and stability
Leadership’s function is to produce change and movement—is about seeking adaptive and constructive change
All good leaders are also effective managers, but not all managers are good leaders.
“Managers are people who do things right and leaders are people who do the right thing” (Bennis 221).
Mgmt:  Planning and budget—establish agendas, set timetables, allocate resources
Organizing and staffing– provide structure, make job placements, establish rules and procedures
Controlling and Problems solving—Develop incentives, generate creative solutions, take corrective action.
Leader s Guide direction—create vision, clarify big picture, help set strategies
build Teams/Coalitions—communicate goals, seek commitment, organize people around a topic/issue
Motivate and Inspire—Inspire and energize, empower subordinates, satisfy unmet needs

17. Break……

18. A leader with a vision is able to recognize the present and recognizing there is always room for improvement, imagine a better future.
We already discussed one characteristic that is inherent in leaders is the ability to inspire a shared vision. A vision that leads people toward a goal worth having--something that is really good and possible
A picture of a better way, a better condition.

19. Amazing Massie
Would you consider Massie a leader in her community? What were some things Massie did as a leader?
What does Massie teach us about being a community leader?
Did Massie have a vision? What was it?
What were some things Massie did to show her passion?
How could Massie of been more effective?
After viewing “Amazing Massie”
Debrief with the following questions:
Would you consider Massie a Leader in the community? What were some things that Massie did as a leader?
What does Massie teach us about being a community leader?
Did Massie have a vision? What was her vision?
Would you describe Massie as being Passionate about her vision? What were some things she did to show her passion?
How did Massie go about reaching her vision? Did she have an action plan?
Why is passion (or is it) important in one’s vision?
What Massie crazy or amazing? Why

20. Community Visioning
Vision--an idea or image about the future, a strong desire or wish.
Vision-- a state of mind, a force that motivates a leader to take action.
Vision--a process to inspire and include various sectors of the community.
Let’s talk about what a vision is…

21. Vision with Action Planning

22. Vision without action is merely a dream
Action without vision just passes time
Vision with action can change the world.

23. Action Planning Lays out critical steps to move toward your vision.
Who is involved, needs to be involved.
What resources are needed or lacking.
When tasks need to be completed (timeframe).
How will tasks be completed, How do you know it is successful.
Potential difficulties and how to deal with them.

24. What are you passionate about?