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1 DSTP Test Coordinators Training Summer 2008. 2 Welcome.

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Presentation on theme: "1 DSTP Test Coordinators Training Summer 2008. 2 Welcome."— Presentation transcript:

1 1 DSTP Test Coordinators Training Summer 2008

2 2 Welcome

3 3 Reading ( grade 3, 5 and 8 only) Math (grade 8 only) NO 10 th grade Re-test Text based writing is part of Reading (not separate like it was in March 08) UPS for shipping

4 4 KEY CONTACTS Pearson, Inc.:Anna Gutierrez Delaware Program Coordinator , ext Tom Ealy Delaware Program Director , ext Keisha Malone-Hill Delaware Program Coordinator , ext DOE:Helen Dennis James Hertzog Lisa Alexander DOE Fax number Corey Downer (State ID Numbers) UPS:Pick-UP Preferred Customer Associate (Customer Service) , ext 2422 Page 8, TCH

5 5 Acronyms DOE – Department of Education TCH - Test Coordinators Handbook DFA - Directions For Administering DTC - District Test Coordinator STC - School Test Coordinator TA – Test Administrator

6 6 TC Summer Preparation Checklist Appendix I of TCH 3-5-8

7 7 Who must attend summer school AND take the DSTP? Page 7 and Appendix C, TCH

8 8 Who must test, but does not need to attend summer school? Page 7, and Appendix C, TCH

9 9 Who May Administer the DSTP? DE-certified educators (teachers, administrators, or guidance counselors) Paraprofessionals, if closely supervised by a DE-certified teacher Translators (if they are not also DE-certified educators, they must be closely supervised by a DE-certified teacher) Substitute teachers (if they are not also DE-certified educators, they must be closely supervised by a DE- certified educator)

10 10 Who May Administer the DSTP? Contd If there is a severe shortage of staff, you may use: student teachers as Test Administrators, if closely supervised by a DE-certified teacher. school support staff to act as scribes.

11 11 Are parents or other individuals permitted to observe in the classroom during DSTP test administration? No. No persons except the Test Administrators and the students taking the test are permitted to be present in the testing room during test administration. Parents and other individuals are not permitted to observe or be present in the classroom during DSTP test administration.

12 12 Reading Test Questions and Response Options to students during the READING test It is appropriate to read test questions and response options aloud to a student during the Reading test if: the student has accommodation 5, 82, 85, or a unique accommodation which allows it. There are no other circumstances under which a Test Administrator may read aloud a test question and response options to a student during the Reading test.

13 13 Reading Test Questions and Response Options to students during the MATH test It is appropriate to read test questions and response options aloud to a student during the Mathematics test IF: –the student has accommodation 5, 82, 83, 85, or a unique accommodation which allows it. –the student has no accommodations and has requested that you read the question aloud to him or her. You may read a very limited number of questions aloud to a student upon request. If a student repeatedly asks to have questions read aloud, you must redirect the student to read the questions to himself or herself.

14 14 TCH Page 8 (3-5-8)

15 15 Test Security School Test Coordinator: ensures security of test materials trains Test Administrators in security procedures notifies DTC immediately in case of security breach Test Security Policy is on p , TCH and appendix to DFA

16 16 Is it or isnt it?

17 17 If you think you might have a security breach: Report it to the District Test Coordinator Even if you are not SURE, report it to the District Test Coordinator anyway DTC will notify DOE DOE will provide instructions Err on the side of cautiousness We want to be able to protect YOU

18 18 Examples of Security Breaches TA discusses possible answer content with students during test TA reads test items before test, and incorporates content into classroom lesson TA overhears students discussing answers during testing but does not intervene

19 19 Examples, contd TA reads completed student response booklets and discusses them with colleagues in faculty room TA administers test accommodations not listed in a students IEP or DELSIS record

20 20

21 21 Test Materials

22 22 TCH Page 20 (3-5-8)

23 23 Providing Notice to Students, Parents & Guardians DOE does not provide a parent letter in summer

24 24 Test Sessions Timing of each test day summarized on p , gr TCH page 5 of DFA No make-up days in Summer

25 25 Summer Testing Schedule p , gr TCH

26 26 Page 5 of DFA for each grade

27 27 Receipt and Inventory of Materials

28 28 Sample packing lists, page 17 (3-5-8)

29 29 No Names listed. Test Booklets NOT pre-labeled. Response Booklets NOT pre-labeled.

30 30 Checklist for District Test Coordinators Inventorying Test Materials Page 21 (3-5-8)

31 31 Checklist for School Test Coordinators Inventorying Test Materials Page 22 (3-5-8)

32 32 Confirming Labels and Ordering Labels

33 33

34 34

35 35 Grades 2-10 Label Request Sample Screen Allows selection of dist/school Requestors name mandatory Ids will now be validated

36 36 Error that will be displayed if the id is incorrect or invalid. Information will be stored and processed electronically in database.

37 37 Sample confirmation page that will be displayed.

38 38 Supplemental Label Dates File sent 6/9/08 for all PL0, PL1 and PL2 students, Grade 3, 5 and 8. First supplemental labels ordered on 7/8/08 Label site is currently active Final set of labels requested by 7/17/08.

39 39 Do Not Delay Shipment If you test students and do not receive labels in time for shipping your materials, do not delay your shipment –Make sure you write the student information on the back of the booklet. NOTE: Booklets without labels are no longer required to be shipped back in special handling envelopes.

40 40 Applying Student Labels To use self-adhesive label provided by Pearson, Inc. –Verify information on the label –Peel label from top to bottom –Place label in the box on back cover

41 41 Back Page of Response Booklet Page 34 TCH (3-5-8) self-adhesive label Student Info Grid

42 42 TEST Michelle Doe Do NOT allow a student to take a test in a booklet that has another students label on it.

43 43 Distributing Materials to Test Administrators Security of test materials Distribute test materials in the morning before test, not before Transfer materials to special programs

44 44 Secure Routing Envelope

45 45 School Test Coordinator must always have a record of... Which Test Administrator has which test booklets When the booklets were given to the TA Where the TA stores the materials When the TA returned the materials

46 46 Grade 8 Math, (Sessions 1 & 2) Wednesday, July 16, 2008 Do NOT distribute: –Calculators DO distribute: –Test Booklets –Response Booklets –Support Materials Booklets –Rulers *** HIGHLIGHTERS MAY BE DISTRIBUTED ***

47 47 Grade 8 Math, Session 3 Thursday, July 17, 2008 DO distribute: –Test Booklets –Response Booklets –Support Materials Booklets –Rulers –Calculators *** HIGHLIGHTERS MAY BE DISTRIBUTED ***

48 48 Calculators Grade 8: Recommended calculator is a scientific calculator However, may use graphing calculator if that is what students regularly use Graphing calculator is not an advantage on grade 8 test Empty the memory before testing!

49 49 Reading, Day 1 – Grades 3 and 5 Monday, July 21, 2008 Do NOT Provide: –Dictionary, Thesaurus DO distribute to: –One Pre-writing Folder –Test Booklet –Response Booklet (Grade 5) *** HIGHLIGHTERS MAY BE DISTRIBUTED ***

50 50 Do NOT Provide: –Dictionary, Thesaurus DO distribute: –One Pre-writing Folder –Test Booklet –Response Booklet (Grade 5) *** HIGHLIGHTERS MAY BE DISTRIBUTED *** Reading, Day 2 – Grades 3 and 5 Tuesday, July 22, 2008

51 51 Pre-writing page collection envelope

52 52 Reading, Day 1 – Grades 8 Monday, July 21, 2008 Do NOT Provide: –Dictionary, Thesaurus DO distribute to: –Support Materials Booklets –Test Booklets –Response Booklets *** HIGHLIGHTERS MAY BE DISTRIBUTED ***

53 53 Do NOT Provide: –Dictionary, Thesaurus DO distribute: –Support Materials Booklets –Test Booklets –Response Booklets *** HIGHLIGHTERS MAY BE DISTRIBUTED *** Reading, Day 2 – Grades 8 Tuesday, July 22, 2008

54 54 Accommodations & Exemptions Guidelines for Inclusion Record Accommodations in DELSIS by close-of-business, day before testing Test Accommodations must already be in students IEP/504 plan

55 55 Special Versions of the DSTP Braille Large Print Spanish Kurzweil

56 56 Pearson, Inc. will survey you by 6/30 on how many you need Shipped separately Supplementary instructions See p of TCH (gr 3-5-8) for handling of Special Versions Special Versions

57 57 Spanish Mathematics Translation Accommodation 83: Allows school to translate the Stanford into the students native language

58 58 Accommodations, contd A students DSTP accommodations are NOT ALWAYS exactly the same as the students classroom accommodations. Some classroom accoms not permitted during DSTP. Test Administrators must be aware of the accoms for which each student is documented in DELSIS.

59 59 Word Processing Accommodations Page 38 (3-5-8)

60 60 Scribing Protocol Read Appendix A in the Guidelines for Inclusion (4/30/08) Student must place punctuation Student need not spell words. Scribe must spell words correctly. Scribes will scribe exactly what student says.

61 61 DELSIS Accoms is not shut down during summer testing. You may update the student record yourself. What if New Special Ed or LEP students arrive during testing week?

62 62 Testing Students in Special Programs

63 63 Students in Special Programs Refer to p. 13 and Appendix D in TCH DAPI Consortium Discipline Alternative Programs NOT DSCYF

64 64 Consortium Discipline Alternative Programs – Appendix D You must transfer materials to the following sites if they are serving your students: –Because We Care –PEAK –Parkway Academy (Provcorp) –SCOPE –Kingswood Academy Also, DAPI

65 65 Do not transfer materials to: Private court-ordered placements such as: –Peoples Place –Project Stayfree –Advo-Serve –Aquila –Other?

66 66 DO NOT transfer materials to DSCYF Sites : Also: Camelot Peoples Place

67 67 Training Test Administrators Train all T.A.s prior to administration T.A.s are responsible for reading the DFAs and Test Security Policy Distribute DFAs prior to training Topics to cover in TA training

68 68 IMPORTANT In order to train T.A.s in proper procedure, District and School Test Coordinators must know the procedures DISTRICT AND SCHOOL TEST COORDINATORS MUST READ the DIRECTIONS FOR ADMINISTERING.

69 69 Arrangement of Test Sites Good lighting Comfortable temperature/ventilation Quiet location Desks spread apart Consideration of special accommodations

70 70 During Testing

71 71 If this is the result of teacher, school, or student error, you must: Transcribe into a single booklet Put all booklets into a special packing envelope See What to do When, Appendix H, TCH What if I have a student who has answers in two or more response booklets?

72 72 What to Do When... See Appendix H, What to Do When This chart tells you what to do in certain situations what forms to file Examples: Students sick during testing Disruptive behavior Bomb threats Fire alarms

73 73 Other Transcribing Questions Do we have to transcribe Braille Writer print- outs of student answers? –Yes. Pearson, Inc. does not read Braille. Do we have to transcribe answers of students with word processing accoms? –No. –Write student info on back of print-outs. –Put in special envelope with response booklet. –Pearson, Inc. will insert responses into booklet

74 74 After Testing

75 75 Completing & Returning Forms ABSENCES: Schools are required to keep records of those who were absent.

76 76 Security Certifications Page TCH Signing this document certifies that you: –administered the DSTP in accordance with the Directions for Administering –have received and complied with the Test Security Policy

77 77 Security Certification Forms Due Aug 4 Sign AFTER testing, NOT BEFORE Page 53-57

78 78 Online Special Exemption Requests & Incident Reports Submit exemptions for students required to test Submit to District Coordinator ONLINE STC submit to DTC by (date set by DTC) DTC submit to DOE by Aug 4, 2008 Send back-up documentation to District Use the Online system

79 79 Student Refusals Ship with SCORABLE documents. Submit Incident Report

80 80 Returning Materials Scorable Non-Scorable District Overage

81 81 Special Packing Envelope

82 82 Electronic Master File Sheets (p. 39 TCH) Scoring Service Identification Sheets (p. 40 TCH) Collecting, Counting Checking, Packing Materials (P TCH)

83 83 Scoring Service Identification Sheet (SSID) One per testing grade Only side 1 Page 41 TCH

84 84 Packing Procedures Page 46 (gr 3-5-8)

85 85 Checklist for School or District Test Coordinators: Scorable Booklets Page 48

86 86 Shipping Labels - Scorables Math/ELA

87 87 Checklist: Returning Non- Scorables Page 49

88 88 Shipping Labels: Non- Scorables Math/ ELA

89 89 This powerpoint presentation will be posted on the Coordinator Website.

90 90 Questions?


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