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1 DSTP School Coordinators Training February 2010.

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Presentation on theme: "1 DSTP School Coordinators Training February 2010."— Presentation transcript:

1 1 DSTP School Coordinators Training February 2010

2 2 Welcome

3 3 in 2010 Key dates review and calendar New deadlines for data submissions No Writing in any grades No Supplemental Label run before testing No Master File Sheet Final DSTP Test Grades 8 & 11 Science and Social Studies May 2010

4 4 Who May Administer the DSTP? DE-certified educators (teachers, administrators, or guidance counselors) Delaware Licensed Speech Language Pathologists Paraprofessionals, if closely supervised by a DE-certified teacher Translators (if they are not also DE-certified educators, they must be closely supervised by a DE-certified teacher) Substitute teachers (if they are not also DE-certified educators, they must be closely supervised by a DE- certified educator)

5 5 Who May Administer the DSTP? Contd If there is a severe shortage of staff, you may use: student teachers as Test Administrators, if closely supervised by a DE-certified teacher. school support staff to act as scribes.

6 6 TCH Page 9

7 7 Test Security School Test Coordinator: ensures security of test materials trains Test Administrators in security procedures notifies DTC immediately in case of security breach Test Security Policy is on 30 TCH and Appendix A in DFA

8 8 If you think you might have a security breach: Report it to the District Test Coordinator Even if you are not SURE, report it to the District Test Coordinator anyway DTC will notify DOE DOE will provide instructions Err on the side of cautiousness We want to be able to protect YOU

9 9 Two type of security breaches Improper handling/storage of materials Improper test administration

10 10 Electronic Cheating Cell phones and other electronic devices are not permitted. –Prevent text messaging of answers –Prevent pictures of test being taken

11 11 Test Materials

12 12 Test Materials Test Coordinator Handbook Directions for Administering Inclusion Guidelines Test Booklets Response Booklets

13 13 What to Do When Appendix D of TCH: page 70

14 14 TC Prep Checklist Appendix E of TCH, page74

15 15 Before Testing

16 16 Providing Notice to Students, Parents & Guardians

17 17 Parent Letter Dated 2/26/10 Multiple copies in English Ten copies in Spanish Double-sided

18 18 March Testing Schedule – Grades 2-6, 8 and 10

19 19 March Testing Schedule – Grades 7 and 9

20 20 Test Sessions and Make-up Dates Schedule of each test day summarized on p of TCH and page 5 of DFA Make-up dates Friday, March 12 – Mathematics only March 17 – Thursday, March 25 – Mathematics and Reading

21 21 Page 5 of DFA for each grade

22 22 Receipt and Inventory of Materials

23 23 Test Materials Inventory and Security Checklists Packing and Security Checklist format will change

24 24 Sample Assembly ID Sheet Sample page 24 TCH

25 25 Packing List Page 20, TCH

26 26 DISTRICT SECURITY CHECKLIST All test and response booklets will be pre-labeled.

27 27 SCHOOL SECURITY CHECKLIST Names listed for Grades 2-4 only Spring test and response booklets are pre-labeled.

28 Student Roster – Grades 2, 3 & 4 Student names and security #s are on the Student Roster

29 29 Checklist for District Test Coordinators Inventorying Test Materials Page 25

30 30 Checklist for School Test Coordinators Inventorying Test Materials Page 25-26

31 31 Confirming Labels and Ordering Labels

32 32 Pre-ID of Materials Materials for Special Ed and ELL students will now be Pre-labeled. All materials for students will be same form. No special labels for Special Ed and ELL for 2010

33 33

34 34 Grades 2-10 Label Request Sample Screen Allows selection of dist/school Requestors name mandatory Ids will now be validated Error will be displayed if not valid id

35 35 Supplemental Label Dates Only one label shipment for March testing. Label site activated on 2/27/10 Final label requests due 3/16/10 Labels received by 3/24/10

36 36 Do Not Delay Shipment If you test students and do not receive labels in time for shipping your materials, do not delay your shipment –This booklets must be returned with normal scorable shipment. –These are not put in special handling envelope.

37 37 Distributing Materials to Test Administrators Security of test materials Distribute test materials in the morning before test, not before Transfer materials to special programs

38 38 TEST Materials to Distribute *** HIGHLIGHTERS MAY BE DISTRIBUTED DURING MATH *** Math Day 1( 3/10)Math Day 2 (3/11) Grade 2Do Not Distribute Calculators Grades 3-6, 8 and 10 Do Not Distribute Calculators Do Distribute Calculators Grades 7 and 9Do Distribute Calculators Do Not Distribute Calculators Materials to Distribute:

39 39 Additional Test Materials Information: *** HIGHLIGHTERS MAY BE DISTRIBUTED DURING MATH *** Calculator DayNon-Calculator Day Do Distribute: –Test Booklets –Response Booklets –Support Materials Booklet –Rulers –Calculators Do Not Distribute: –Calculators Do Distribute: –Test Booklets –Response Booklets –Support Materials Booklet –Rulers Materials to Distribute:

40 40 Calculator Recommendations Grades 3-5: recommend a calculator suitable for elementary students Grades 6-8: Recommended calculator is a scientific calculator However, may use graphing calculator if that is what students regularly use Graphing calculator is not an advantage for these grades Empty the memory before testing!

41 41 Calculators, contd Grades 9-10: recommend a graphing calculator Page 41 TCH Note:

42 42 School Test Coordinator must always have a record of… Which Test Administrator has which test booklets When the booklets were given to the TA Where the TA stores the materials When the TA Returned the materials

43 43 Special Education and ELL Accommodations Guidelines for Inclusion (revised 2/2009 or Record Accommodations in DSTP Accommodations Application by close- of-business, day before testing Test Accommodations must already be in students IEP/504 plan New computer applications called DSTP Accommodations (DSTPA)

44 44 Accommodations, contd Some classroom accommodations are not permitted during DSTP. Test Administrators must be aware of the accommodations for which each student is documented in DSTPA.

45 45 Scribing Protocols Separate Scribing Protocol for American Sign Language Read Page in the Guidelines for Inclusion Student –must place punctuation –need not spell words Scribe –must spell words correctly –will scribe exactly what student says Notify DOE of non-Spec Ed/504 students using scribes via Online Incident Report

46 46 Improved Guidance on How to Administer Accommodations These NEW APPENDICES to the Guidelines for Inclusion: Provide guidance on how to administer certain accommodations. Clarify eligibility May change the way in which these accommodations are administered, May change the persons to whom these accommodations are administered. See the new appendices to the Guidelines for Inclusion You must use these to train test administrators who will administer these accommodations. You must comply with these procedures for testing Doe trained about 100 ELL and SWD staff from around the state in the new Guidelines for Inclusion (May and Sept 2009)

47 47 Improved Guidance on How to Administer Accommodations, contd English Language Learners Appendix H: Protocol for Simplifying Language/ Paraphrasing Appendix I: Protocol for Reading Aloud the DSTP Appendix J: Protocol for Native Language Interpreter/ Sight Translator Students with Disabilities Appendix I: Protocol for Reading Aloud the DSTP Appendix K: Graphic Organizers Appendix L: Protocol for Sign Language Interpreters

48 48 Exemptions for Recently Arrived ELLs Reading ONLY (March 2010) Any student in grades 2-10 –In US schools less than one year means student does not have to take DSTP reading. Enter Accommodation 901 (98) in DSTP Accommodations DOE checks students with accommodation 901 to make sure they are eligible.

49 49 Braille Large Print Spanish Kurzweil Special Versions of the DSTP

50 50 Pearson queried schools about # special versions needed Shipped separately Notify Pearson if you need more than ordered Supplementary instructions See p of TCH for handling of Special Versions Special Versions

51 51 Spanish Math Materials, grades 2-4 p. 43

52 52 Spanish Mathematics Translation Accommodation 707(84): Allows school to translate the SAT10 into the students native language (other than Spanish, which is provided) Student will NOT get a SAT10 percentile rank score.

53 53 Spanish Test Materials Package No test booklet will be included All students can use pre-Id booklet

54 54 Accommodation 702(76) – Response in Spanish Allows students to respond by writing their responses in Spanish. Students must have this accommodation if they will respond in Spanish There is no accommodation that allows students to respond in any other foreign language, verbally or in writing. Students may NOT respond in any other language and have responses translated into English. Students must respond in English or Spanish if they have accommodation 702(76).

55 55 Kurzweil Availability Available for Grades 3-10

56 56 Testing Students in Special Programs

57 57 Students in Special Programs Refer to p. 14 and Appendix D in TCH DAPI Consortium Discipline Alternative Programs NOT DSCYF

58 58 Consortium Discipline Alternative Programs – Appendix C You must transfer materials to the following sites if they are serving your students: –Because We Care –PEAK –Parkway Academy (Provcorp) –SCOPE –Kingswood Academy Also, DAPI

59 59 Do not transfer materials to: Private court-ordered placements such as: –Project Stayfree –Advo-Serve –Aquila –Other?

60 60 Presentation for School Coordinators to use when training Test Administrators This powerpoint presentation will be posted on the Coordinator Website.

61 61 IMPORTANT: In order to train T.A.s in proper procedure, District and School Test Coordinators must know the procedures Grade 2 Directions for Administering is secure and may not be distributed Non-Secure Grade 2 DFA is posted on the Coordinator website and may be distributed. DISTRICT AND SCHOOL TEST COORDINATORS MUST READ the DIRECTIONS FOR ADMINISTERING.

62 62 During Testing

63 63 Make-ups Complete in time for shipping on Friday, March 26, 2010 Make-up dates summary Friday, March 13 – Mathematics only Wednesday, March 17 - Thursday, March 25 – Mathematics and Reading

64 64 If this is the result of teacher, school, or student error, you must: Transcribe into a single booklet Put all booklets into a special packing envelope What if I have a student who has answers in two or more response booklets?

65 65 Other Transcribing Questions Do we have to transcribe Braille Writer print-outs of student answers? –Yes. The scorers do not read Braille.

66 66 Do we have to transcribe answers of students with word processing accoms ? No.No. Write student info on print-outs.Write student info on print-outs. Put in special envelope with response bookletPut in special envelope with response booklet Pearson (Harcourt) will insert responses into bookletPearson (Harcourt) will insert responses into booklet In each open-ended response space, write,typed responseIn each open-ended response space, write,typed response

67 67 Possible Incidents Students sick during testing Disruptive behavior Bomb threats Fire alarms

68 68 After Testing

69 69 Completing & Returning Forms ABSENCES: Schools are required to keep records of those who were absent from both regular and make-up testing.

70 70 Security Certifications Page TCH Signing this document certifies that you: –administered the DSTP in accordance with the Directions for Administering –have received and complied with the Test Security Policy

71 71 Security Certification Forms Due Apr. 20, 2010 Sign AFTER testing, NOT BEFORE Each TA should READ & Sign

72 72 Online Special Exemption Requests & Incident Reports Submit for all grades, 2-10 Use the DSTP Incidents and Exemptions Application online (make sure you have access to application) Submit to District Coordinator ONLINE STC submit to DTC by April 13, 2010 DTC submit to DOE by April 15, 2010 Send back-up documentation to District April 15 th is the last day we will take any exemption requests or incidents we will no longer accept late submissions

73 73 Student Refusals Ship with SCORABLE documents. Submit Incident Report

74 74 Returning Materials Scorables Non-Scorables District Overage

75 75 Special Packing Envelope

76 76 Goal – assure students receive credit for all typed responses Issues: Responses not numbered Responses out of order Two responses on the same line Response book says typed response, but there is no typed response Computerized Responses TCH - page 38

77 77 Shipper: BrightKey BrightKey will call you to schedule Pickup BrightKey provides shipping labels See page 57 of TCH If dont receive call by March 24, 2010 call at

78 78 One per grade Only side 1 Page TCH NO Master File Sheet Scoring Service Identification Sheet (SSID)

79 79 Checklist for School Test Coordinators: Scorable Booklets Page 55

80 80 Shipping Labels - Scorables

81 81 Checklist: Returning Non- Scorables Page 60 Support Materials Booklets shipped with NON-Scorables

82 82 Shipping Labels: Non-Scorables

83 83 Security Checklist Reminder PLEASE make sure to send back your SECURITY CHECKLIST with the nonscorable materials

84 84 Questions?

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