Presentation on theme: "1 DSTP Test Coordinators Training Fall-October 2009."— Presentation transcript:
1 DSTP Test Coordinators Training Fall-October 2009
2 Welcome DSTP School Test Coordinator Training
3 DSTP Test Coordinator Training Science & Social Studies, Grades 4 & 6 No booklets are pre-id. All labels are self-adhesive.
4 KEY CONTACTS PEARSON: Anna Gutierrez Delaware Program Coordinator , ext *** Tom Ealy Delaware Program Director , ext *** DOE:Helen Dennis ) James Hertzog ) Lisa Alexander DOE Fax number Corey Downer (State ID Numbers) Michele Rush (Students with disabilities/DELSIS) Margie Loveland(English Language Learners) Bright Key Customer Service: Page 9, TCH
5 Acronyms DOE – Department of Education TCH - Test Coordinators Handbook DFA - Directions For Administering DTC - District Test Coordinator STC - School Test Coordinator TA – Test Administrator
6 Who May Administer the DSTP? DE-certified educators (teachers, administrators, or guidance counselors) Delaware Licensed Speech Language Pathologists Paraprofessionals, if closely supervised by a DE-certified teacher Translators (if they are not also DE-certified educators, they must be closely supervised by a DE-certified teacher) Substitute teachers (if they are not also DE-certified educators, they must be closely supervised by a DE- certified educator)
7 Who May Administer the DSTP? Contd If there is a severe shortage of staff, you may use: student teachers as Test Administrators, if closely supervised by a DE-certified teacher. School support staff to act as scribes.
8 Are parents or other individuals permitted to observe in the classroom during DSTP test administration? No. No persons except the Test Administrators and the students taking the test are permitted to be present in the testing room during test administration. Parents and other individuals are not permitted to observe or be present in the classroom during DSTP test administration.
9 Key Dates Receipt of materials Test administration Return of materials Score reports
11 Test Security School Test Coordinator: ensures security of test materials trains Test Administrators in security procedures notifies DTC immediately in case of security breach Test Security Policy is in TCH and appendix to DFA
12 Is it or isnt it?
13 If you think you might have a security breach: Report it to the District Test Coordinator Even if you are not SURE, report it to the District Test Coordinator anyway DTC will notify DOE DOE will provide instructions Err on the side of cautiousness We want to be able to protect YOU
14 Two type of security breaches Improper handling/storage of materials Improper test administration
15 Improper Storage/Handling of Materials It is a testing security violation to: a)Give any examinee access to secure test items or materials except in the regular course of an authorized administration of the DSTP b)Give unauthorized individuals or other persons access to secure test items or materials f)Fail to follow security regulations and procedures for the storage, distribution, collection and return of secure test materials, or fail to account for all secure test materials before, during and after testing
16 Improper Test Administration It is a violation of the Test Security Policy to: d)Provide answers orally, in writing, or by any other means to any examinee; e)Coach any examinee during testing by giving the examinee answers to secure test questions or otherwise directing or guiding a response or by altering or interfering with the examinees response in any way g)Fail to properly monitor test administration, including permitting inappropriate collaboration between or among individuals
17 Examples of Security Breaches Teacher discusses possible answer content with students during test Teacher reads test items before test, and incorporates content into classroom lesson Teacher overhears students discussing answers during testing but does not intervene Test coordinator allows the secure storage to be used to give make-up tests.
18 Examples, contd Teacher reads completed student response booklets and discusses them with colleagues in faculty room Teacher administers test accommodations not listed in a students IEP or DSTPA record
19 Electronic Cheating Cell phones and other electronic devices are not permitted. –Prevent text messaging of answers –Prevent pictures of test being taken
20 Test Materials Test Coordinator Handbook Directions for Administering Inclusion Guidelines Test Booklets Response Booklets
21 What to Do When Appendix E of TCH: page 67
22 TC Prep Checklist Appendix E of TCH, page71
23 Test Sessions – Science & Social Studies Timing of each test day summarized on p. 13 of TCH Make-up dates Gr 4, 6 Science: Oct 21 & Oct Social: Oct 26-28
28 Science & Social Studies, Grade 4 Open ended question with no box Open ended question with box
29 Science & Social Studies, Grade 4 & 6 A - Please DO NOT write on the bottom of any page in the page number area B - Please DO NOT write in timing track B A
30 Parent Letter for October Testing
31 Receipt and Inventory of Materials
32 Test Materials Inventory and Security Checklists Packing and Security Checklist format will change
33 Sample Assembly ID Sheet
34 Packing List Page 18, TCH
35 DISTRICT SECURITY CHECKLIST No Names listed. Fall test booklets not pre-labeled. Fall response booklets are not pre-labeled.
36 SCHOOL SECURITY CHECKLIST No Names listed. Fall test booklets not pre-labeled. Fall response booklets are not pre-labeled.
37 Checklist for District Test Coordinators Inventorying Test Materials Page 22, TCH
38 Checklist for School Test Coordinators- Grade 4 & 6 Science & Social Studies Inventorying Test Materials Page 23 – TCH
39 Confirming Labels and Ordering Labels
42 Grades 2-10 Label Request Sample Screen Allows selection of dist/school Requestors name mandatory Ids will now be validated Error will be displayed if not valid id
43 Label Request Confirmation Screen
44 Supplemental Label Dates for Grades 4 & 6 - Science & Social Studies NOTE: There will be no student movement shipment before testing starts you will need to order all labels not received. Only one supplemental label shipment –Data capture on Wednesday, 10/22 –To be received by schools on Monday, 10/26
45 Supplemental Label Dates for Grades 4 & 6 - Science & Social Studies If labels not received in time for shipping your materials, do not delay your shipment –Make sure student information (including ID) is on back of booklet – DO NOT return these booklets in a Special Handling envelope
46 Applying Student Labels ID info is NOT printed on ANY fall 2009 test booklets Labels arrive on sheets Apply labels to booklets –Verify information on the label –Peel label from top to bottom –Place label in the box on back cover
47 Back Page of Test Booklet Page 34 TCH – S&SS Student Info Grid self-adhesive label
48 Do NOT put a self-adhesive label on a book that already has a label. |||||||||||||||||||||||||||||||||||||||||||| SAM, UNCLE 730 DELMAR SR HIGH DOB: 10/01/87 GENDER: M GRADE: 09 |||||||||||||||||||||||||||||||||||||||| SAM, UNCLE 730 DELMAR SR HIGH DOB: 10/01/87 GENDER: M GRADE: 09
49 Do NOT allow a student to take a test in a booklet that has another students label on it. TEST Michelle Doe
50 Distributing Materials to Test Administrators Security of test materials Distribute test materials in the morning before test, not before Transfer materials to special programs
51 Secure Routing Envelope
52 School Test Coordinator must always have a record of… Which Test Administrator has which test booklets When the booklets were given to the TA Where the TA stores the materials When the TA Returned the materials
53 Special Education and ELL Accommodations Guidelines for Inclusion (revised 2/2009 or Record Accommodations in DSTP Accommodations Application by close- of-business, day before testing Test Accommodations must already be in students IEP/504 plan
54 Guidelines for Inclusion
55 New DSTP Accommodations Application
56 New DSTP Accommodations Application
57 Accommodations, contd Some classroom accommodations are not permitted during DSTP. Test Administrators must be aware of the accommodations for which each student is documented in DSTPA.
58 Scribing Protocols Separate Scribing Protocol for American Sign Language Read Page in the Guidelines for Inclusion Student –must place punctuation –need not spell words Scribe –must spell words correctly –will scribe exactly what student says Notify DOE of non-Spec Ed/504 students using scribes via Online Incident Report
59 Improved Guidance on How to Administer Accommodations These NEW APPENDICES to the Guidelines for Inclusion: Provide guidance on how to administer certain accommodations. Clarify eligibility May change the way in which these accommodations are administered, May change the persons to whom these accommodations are administered. See the new appendices to the Guidelines for Inclusion You must use these to train test administrators who will administer these accommodations. You must comply with these procedures for testing Doe trained about 100 ELL and SWD staff from around the state in the new Guidelines for Inclusion (May and Sept 2009)
60 Improved Guidance on How to Administer Accommodations, contd English Language Learners Appendix H: Protocol for Simplifying Language/ Paraphrasing Appendix I: Protocol for Reading Aloud the DSTP Appendix J: Protocol for Native Language Interpreter/ Sight Translator Students with Disabilities Appendix I: Protocol for Reading Aloud the DSTP Appendix K: Graphic Organizers Appendix L: Protocol for Sign Language Interpreters
61 Braille Large Print Spanish Kurzweil (grade 4 & 6) Special Versions of the DSTP
62 Pearson queried schools about # special versions needed Shipped separately Notify Pearson if you need more than ordered Supplementary instructions See p of TCH for handling of Special Versions Special Versions
63 Spanish Versions for Grade 4 Science & Social Studies Page 35 of TCH Grade 4 Student will have 2 booklets: –English science/social studies booklet –Spanish science/social studies booklet
64 Spanish Gr 4 Sci&SS contd After testing 1.Transcribe the multiple choice answers from the Spanish booklets to the English booklets
65 Spanish Gr 4 Sci&SS contd 2.In the English booklets, write SPANISH in each short answer response space
66 Word Processing Accommodations
67 Testing Students in Special Programs
68 Students in Special Programs Refer to p. 14 and Appendix C in TCH DAPI Consortium Discipline Alternative Programs NOT DSCYF
69 Consortium Discipline Alternative Programs – Appendix D You must transfer materials to the following sites if they are serving your students: –Because We Care –PEAK –Parkway Academy (Provcorp) –SCOPE –Kingswood Academy Also, DAPI
70 Do not transfer materials to: Private court-ordered placements such as: –Project Stayfree –Advo-Serve –Aquila –Other?
71 DO NOT transfer materials to DSCYF Sites: TCH- Appendix D – page 66
72 Transcribing Test Materials
73 If this is the result of teacher, school, or student error, you must: Transcribe into a single booklet Put all booklets into a special packing envelope Page 65 (#1), TCH What to do When What if I have a student who has answers in two or more response booklets?
74 Other Transcribing Questions Do we have to transcribe Braille Writer print-outs of student answers? –Yes. Pearson does not read Braille.
75 Do not staple, glue, paperclip or tape!
76 What to Do When... See pages of TCH The What to Do When... table tells you what to do in certain situations what forms to file Broken down into areas of Before Testing/During Testing Examples: Students sick during testing Disruptive behavior Bomb threats Fire alarms
77 Training Test Administrators Train all T.A.s prior to testing T.A.s are responsible for reading the DFAs and Test Security Policy Distribute DFAs prior to training Topics to cover in TA training
78 IMPORTANT In order to train T.A.s in proper procedure, District and School Test Coordinators must know the procedures DISTRICT AND SCHOOL TEST COORDINATORS MUST READ the DIRECTIONS FOR ADMINISTERING.
79 Arrangement of Test Sites Good lighting Comfortable temperature/ventilation Quiet location Desks spread apart Consideration of special accommodations
80 After Testing
81 Absences Schools are required to keep records of those who were absent from testing.
82 Security Certifications Page TCH Signing this document certifies that you: –administered the DSTP in accordance with the Directions for Administering –have received and complied with the Test Security Policy
83 Security Certification Forms Due Nov 12 Sign AFTER testing, NOT BEFORE
84 Submit Online to District Coordinator Do NOT fax or mail paper copies to DOE Incident/Exempts must be received at DOE by 11/9/09 Back-up documentation – on file at district (not DOE) Online Special Exemption Requests, Incident Reports, and Unique Accommodations
86 Student Refusals Ship labeled booklet with SCORABLE documents. NOT NON-SCORABLES Submit Incident Report via online system to DOE
87 Scorable Non-Scorable District Overage Returning Materials
88 Special Packing Envelope
89 Goal – assure student receives credit for all typed responses Issues: Responses not numbered Responses out of order Two responses on the same line Response book says typed response, but there is no typed response Computerized Responses TCH - page 38
90 Computerized Responses TCH - page 38 Student Name: Student ID: Grade: School: District: Delaware 8. Students short answer response 11. Students extended response 12. Students extended response 21. Students short answer response Students short answer response 33. Students short answer response Please assure that: All responses are numbered Responses are in number order There is adequate spacing between each response Student information is on all sheets Number with blank space - indicates no response
91 Master file Sheet TCH –p. 41 Must be submitted manually
92 Scoring Service Identification Sheet (SSID) One per grade Only side 1 TCH –p. 42
93 Packing Procedures TCH – Page 48
94 Shipper: BrightKey BrightKey will call you to schedule Pickup BrightKey provides shipping labels See page 50 of TCH