1. Tips and Tools for Effective Business Project Delivery Jessica Iselt, DPS Wendy Mazzurana, DIR 1 Positioning Your Agency for Success with Project Portfolio Management June 18, 2013

2. Agenda  Fundamental Processes  Flexibility of Project Approach  Effective Communications  Examples of Tools  Additional Tips Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 2

3. Fundamental Processes  Initiate  Plan  Execute  Monitor  Close Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 3

4. Flexibility of Project Approach  Triple Constraint  Waterfall vs. Agile Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 4

5. Effective Communications  Communications Plan  Software and Tools Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 5

6. EXAMPLES OF TOOLS Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 6

7. 7 DIR Sample

8. Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 8 DIR Project Register

9. Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 9 PPMO Active Projects Week Ending 6/7/13 ProjectSTATUS * w Trend Notes DIR Connect Expo -- Pre- Planning 2Yellow ↓Spring 2014 event -- developed solution for overall event organization 4/23; high level topics for event agenda scheduled for 6/20. DCS Office 3653Green -9 customer projects complete; 5 customer migrations in planning -- 3 w completion dates in Q4 FY13; 6 customers in queue. June Project Management Workshop for Agencies 3Green -Workshop 6/18 co-hosted by DPS, DIR PPMO, and Tx Project Delivery Framework team. Current registration numbers: 86 total registrants = 74 delegates + 12 event staff. The IT Track has 59 registrants and the Business Track as 27 registrants. DCS NIPS Monitoring Implementation 3Green -The project team is performing the soak period and profile tuning concurrently. This allows the team to refine the NIPS profile and reduce the number of false positive alerts prior to Go Live. The Go live date is 6/24 Data Normalization3Green -Identified committee members for Data Governance Committee. DIR Project Status Report

10. Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 10 DPS Project Status Report Example

11. Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 11 DPS Project Roadmap Example

12. Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 12 DPS Project Roadmap Example

13. Additional Tips  Accountability  Visibility  Sponsorship  Project Management Techniques  Project Document Repository Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 13

14. QUESTIONS? Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 14

15. For More Information Jessica Iselt, DPS Deputy Assistant Director, Policy & Planning Jessica.Iselt@dps.texas.gov Wendy Mazzurana, DIR Senior Project Manager, Program & Portfolio Management Office (PPMO) Wendy.Mazzurana@dir.texas.gov Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 15